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==Procedure==
 
==Procedure==
;The process of applying for a research permit in Kenya involves the following steps:-
+
<br>
 
+
* You should apply least one month before the date you intend to start conducting the research in Kenya.<br><br>
;Step 1
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===Apply In Person===
 
+
# This should be done at least one (1) months before the expiry of the permit.<br>
Complete appropriate application through online by logging in to oris.NCSTi.go.ke and follow the instructions and note that registration is free.Letter of ethical approval from recognized local ethical research committees must be attached to the applications.
+
# You can apply for a research extension by filling in an [https://museums.or.ke/wp-content/uploads/2016/09/Research-Permit-Application-Form-Kenyans.pdf Application for Authority to Conduct Research In Kenya – Form A] .This form can be obtained from your affiliate institution or you can download it through this link [https://museums.or.ke/wp-content/uploads/2016/09/Research-Permit-Application-Form-Kenyans.pdf Application for Authority to Conduct Research In Kenya – Form A]<br>
 
+
# Fill in the application form and send the completed Application for Authority to Conduct Research In Kenya to the affiliating institution for endorsement. This can be done by courier service or e-mail.<br>
;Step 2
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# The application form should be submitted in two (2) copies to reach the ;<br>
 
+
#:::Executive Secretary, <br>
:*Submit the fully completed application together with research proposal, CV, copy of ID/passport, and others as appropriate (see checklist at the end) and upload as one file.
+
#:::National Council for Science and Technology, <br>
:*Application are received by the Research Coordination Division which will forward to relevant experts of the Sciences Scheduled for assessment and advice.
+
#:::P.O. Box 30623 -00100<br>
:*If the research is for student research, the head of college/institution should provide to the NACOSTI information on name(s) of student(s), subject of research assignments, area in which research is to be done and duration of the research.
+
#:::NAIROBI, <br>
;Step 3
+
# The research clearance application forms must be accompanied by the following: <br>
 
+
#:(a) Comprehensive curriculum vitae of all the applicants (2 copies).<br>
Research Coordination Division on receipt of the comments of the relevant science schedule will deal appropriately by issuing Research Permit, or inform applicant in case a further information are required.
+
#:(b) A comprehensive project proposal, including details of objectives, hypothesis, literature review, methodology and envisaged application of the research results (2 copies).<br>
 
+
#:(c) A letter from the sponsor, if any (2copies) (Sponsor is the person or body providing primary financial and or material support towards the project). <br>
;Step 4
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#:(d) A copy of National Identity Card.<br>
 
+
#:(e) Two current passport-size photographs of the Applicant(s) duly endorsed by the Sponsor or Referee.<br>
On completion and finalization of research work the researcher must submit two copies of research reports to NACOSTI and upload a pdf copy into the system. No Research Permit will be issued for subsequent research work if the reports of previous research work were not submitted.
+
#:(f) Non-refundable research application fees payable to the Executive Secretary, National Council for Science and Technology, P.O. Box 30623-00100, Nairobi.<br>
Research Permit will be issued in the name of the applicant who is the project leader, or the expedition leader or the leader of the institution in the case of Standing Research Clearance. It is a must that, each researcher pays appropriate fee for each research project.
+
# Payment details have been given in our “Fees section”<br>
 
+
# Use the following bank details to make the payments.<br>
Foreign students and scholars who would like to undertake research on the film industry within Kenya need to apply for Research Authorization from the Ministry of Higher Education Science & Technology.For more information log on to http://www.scienceandtechnology.go.ke
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#:: '''Kenya Shillings Account'''<br>
 
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#:: Bank Kenya Commercial Bank<br>
 
+
#:: Branch Kipande House-Nairobi<br>
;Note:
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#:: Account No: 11 04 16 25 47<br>
 
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#:: Account Name: National Commission for Science, Technology and Innovation<br>
All experimental tests, analyses and investigation procedures of materials should be undertaken within Kenya, but where it is proven that no capacity for a particular tests, analysis and investigation of a material exists in Kenya, or where exchange is needed for quality assurance purposes, the researcher wishing to transfer or export samples abroad for research purposes shall be required to obtain approval from relevant Government agency that regulates the export of the materials that researcher intends to export/transfer.
+
#:: Swift Code KCBLKENX<br>
 
+
#::::OR<br>
 
+
#:: '''US Dollar Account''' <br>
 
+
#:: Bank NIC Bank<br>
 +
#:: Branch Town Centre<br>
 +
#:: Account No: 10 01 46 73 75 OR US Dollar Account for Non Kenyans<br>
 +
#:: Account Name: National Commission for Science, Technology and Innovation<br>
 +
#:: Swift Code NINCKENA<br>
 +
# Attach the payment receipt to the application document before submission.<br>
 +
# Application forms received by the Research Coordination Division which will forward to relevant experts of the scheduled sciences for assessment and advice. <br>
 +
# Research Coordination Division on receipt of the comments of the relevant science schedule will deal appropriately by issuing Research Permit or inform applicant, in case further information are required.<br>
 +
# Once you have made the submission, wait for official communication from the Head of Research Division, NACOSTI. The review process can take at least one month to complete.<br>
 +
# If the review is successful, you will be granted with an extension for your research.<br>
 +
# On completion and finalization of research work the researcher must submit two copies of research reports to NACOSTI. <br>
 +
# No Research Permit will be issued for subsequent research work if the reports of previous research work were not submitted<br><br>
  
 +
===Apply online===
 +
<br>
 +
# Application for a Research Permit can only be done online through the National Commission for Science Technology and Innovation (NACOSTI) [https://oris.nacosti.go.ke/index.php online platform].<br>
 +
# Visit the [https://oris.nacosti.go.ke/index.php online platform] and create an account.<br>
 +
# You will be required to fill in the following details and upload the following documents;<br>
 +
#:(i). Select Home Country<br>
 +
#:(ii). Terms and conditions<br>
 +
#:(iii). Fill in your bio data<br>
 +
#:(iv). Institution you are representing<br>
 +
#:(v). Area of specialization <br>
 +
#:(vi). Upload your passport photograph and passport/ Identity card.<br>
 +
#:*After you have provided the required details a verification email will be sent to your email address.<br>
 +
# Visit your email address to verify the account you have created. Click on the verification link, which will lead you the NACOSTI [https://oris.nacosti.go.ke/index.php online platform] where you are supposed to log in to complete your application. Log in details will be provided in the email.<br>
 +
# Once you have logged in lick on the “Apply permit Icon” on your dashboard.<br>
 +
# Fill in the required details and upload the following documents; <br>
 +
#:(i). Name of University/ Organisation<br>
 +
#:(ii). Source of finance (amount in KSh)<br>
 +
#:(iii). Area of research<br>
 +
#:(iv). Projects details<br>
 +
#:(v). Location of field work<br>
 +
#:(vi). Referees<br>
 +
#:(vii). Upload letter from your institution<br>
 +
#:(viii). Upload research proposal <br>
 +
#:*After you have provided the required details a verification email will be sent to your email address with payment details.<br>
 +
# Log in to your email address to view your payment details. The amount of fee payable depends on the type of permit you want (level of education), the institution you are representation ad your residency status.<br>
 +
# Use the following bank details to make the payments.<br>
 +
#:: '''Kenya Shillings Account'''<br>
 +
#:: Bank Kenya Commercial Bank<br>
 +
#:: Branch Kipande House-Nairobi<br>
 +
#:: Account No: 11 04 16 25 47<br>
 +
#:: Account Name: National Commission for Science, Technology and Innovation<br>
 +
#:: Swift Code KCBLKENX<br>
 +
#::::OR<br>
 +
#:: '''US Dollar Account''' <br>
 +
#:: Bank NIC Bank<br>
 +
#:: Branch Town Centre<br>
 +
#:: Account No: 10 01 46 73 75 OR US Dollar Account for Non Kenyans<br>
 +
#:: Account Name: National Commission for Science, Technology and Innovation<br>
 +
#:: Swift Code NINCKENA<br>
 +
# Make payment using either of the above accounts. Your will receive a confirmation email acknowledging your payment once the payment is received.<br>
 +
# Log in to check your research permit application status in your dash board. <br>
 +
# Your will receive a prompt email once your research permit is ready. This normally takes a period of two weeks.<br>
 +
# You can print your research permit from your dashboard once it’s ready. <br><br>
 
==Required Documents==
 
==Required Documents==
:*A properly filled application in the official form provided by Immigration.
+
<br>
:*Certified copies of the applicants passport/s (bio-data page).
+
# Passport size photo <br>
:*Letter of consent and endorsement from the local institution/s where the research will be undertaken.
+
# Scanned ID/Passport
:*Ministry of Education support letter.
+
# Affiliation letter from relevant local institution for foreigners <br>
:*Medical reports conducted within three (3) months or less from the date of application.
+
# Research proposal <br>
:*Police reports in respect of applicant from the country of his/her citizenship and/or residence where he/she has lived for twelve (12) months or more in the last ten (10) years.
+
# Introductory letter for students <br>
:*Sponsorship letter and/or financial standing of the applicant.
+
# Certificate of ethical clearance of the research (where applicable)<br>
:*For research undertaken for periods less than twelve (12) months - a certified copy of a return airline ticket.
+
# Evidence of payment as the last page of the uploaded proposal<br>
:*proof of payment of the requisite fee.
+
# Copies of questionnaire(s) (if applicable)<br><br>
 
 
 
 
 
 
  
 
==Office Locations & Contacts==
 
==Office Locations & Contacts==
;National Commission for Science,Technology and Innovation (NACOSTI)
+
<br>
 
+
;National Commission for Science Technology and Innovation (NACOSTI)
National Commissionl For Science, Technology and Innovation
+
Off Waiyaki Way, Upper Kabete, <br>
 
+
P. O. Box 30623, 00100<br>
8th - 9th Floor, Utalii House
+
Nairobi, KENYA <br>
 
+
Land line: 020 4007000, 020 2241349, 020 3310571, 020 8001077<br>
off Uhuru Highway, Nairobi
+
Wireless: 020 267 3550 <br>
 
+
Mobile: 0713 788 787 / 0735 404 245<br>
P. O. Box 30623, 00100
+
WhatsApp: 0792 746282<br>
 
+
Fax: 0202213215<br>
Nairobi KENYA
+
E-mail: customercare@nacosti.go.ke / info@nacosti.go.ke<br>
 
+
Website: [http://www.nacosti.go.ke NACOSTI Website]<br><br>
Land line: 020310571 / 0202241349
 
 
 
Wireless: 020 267 3550
 
 
 
Mobile: 0713 788 787 / 0735 404 245
 
 
 
Fax: 0202213215
 
 
 
E-mail: customercare@nacosti.go.ke / info@nacosti.go.ke
 
 
 
Website: http://www.nacosti.go.ke
 
 
 
 
 
 
 
  
 
==Eligibility==
 
==Eligibility==
;The following are Eligible to apply:-
+
<br>
 
+
;The following are Eligible to apply
:*All Non-Kenyans intending to do research in Kenya;
+
* All Non-Kenyans intending to do research in Kenya;<br>
:*Foreign students intending to come for study tours or undergraduate students coming for a short duration;
+
* Foreign students intending to come for study tours or undergraduate students coming for a short duration;<br>
:*All Kenyans who are studying abroad and intend to do research in the Country;
+
* All Kenyans who are studying abroad and intend to do research in the Country;<br>
:*Private institutions either Kenyan or Non-Kenyan intending to do research in the country;
+
* Private institutions either Kenyan or Non-Kenyan intending to do research in the country;<br>
:*All Kenyans except employees of Government Research Institutions/ Ministries /Departments whose mandate is to do research or as part of their duties or have a Standing Research Clearance; and
+
* All Kenyans except employees of Government Research Institutions/ Ministries /Departments whose mandate is to do research or as part of their duties or have a Standing Research Clearance; and<br>
:*In all cases where the research involves acquiring information/data from the Country or Public and Government organizations.
+
* In all cases where the research involves acquiring information/data from the Country or Public and Government organizations.<br><br>
 
 
 
 
  
 
==Fees==
 
==Fees==
Registration is free however you are required to pay the following fees for the permit.
+
<br>
 
+
*The permit fees and extension fees are the same.<br>
;(a) Kenya Citizens and Institutions
+
;(a) East Africa Community (EAC) Citizens  
 
+
*Student/Attachment/Undergraduate/Diploma.... Ksh.100<br>
:Student/Attachment/Undergraduate/Diploma.... Ksh.100
+
*Research (Academic) Masters.... Ksh.1, 000<br>
 
+
*Research (Academic) PhD.... Ksh.2, 000<br>
:Research (Academic) Masters .... Ksh.1,000
+
*Research (Individual/Post-Doctoral).... Ksh.5, 000<br>
 
+
*Research (Public/Private Institutions).... Ksh.10, 000<br>
:Research (Academic) PhD.... Ksh.2,000
+
*Research (Private Companies).... Ksh. 20,000<br>
 
+
*Extensions.... Same as above<br><br>
:Research (Individual/Post Doctoral) .... Ksh.5,000
+
;(b) Rest of Africa
 
+
*Student/Attachment/Undergraduate/Diploma.... Ksh.200<br>
:Research (Public/Private Institutions).... Ksh.10,000
+
*Research (Academic) Masters.... Ksh.2, 000<br>
 
+
*Research (Academic) PhD.... Ksh.4, 000<br>
:Research (Private Companies).... Ksh. 20,000
+
*Research (Individual/Post-Doctoral).... Ksh.10, 000<br>
 
+
*Research (Public/Private Institutions).... Ksh.20, 000<br>
:Extensions .... Half of the rate concerned.
+
*Research (Private Companies).... Ksh. 40,000<br>
 
+
*Extensions.... Same as above<br><br>
;(b) Non-Kenyan citizens and institutions*
+
;(c) Non- Africans
 
+
*Student/Attachment/Undergraduate/Diploma.... USD.150<br>
:Student Attachment/Undergraduate/Diploma .... US$150
+
*Research (Academic) Masters.... USD.350<br>
 
+
*Research (Academic) PhD.... USD.400<br>
:Research (Academic) Masters .... US$350
+
*Research (Individual/Post-Doctoral).... USD. 500<br>
 
+
*Research (Public/Private Institutions).... USD. 1,000<br>
:Research (Academic) PhD .... US$400
+
*Research (Private Companies).... USD 10,000<br>
 
+
*Extensions.... Same as above<br><br>
:Research (Individual/Post-Doctoral) .... US$500
 
 
 
:Research (Foreign Public/Private Institutions).... US$ 1,000
 
 
 
:Research (Private Companies).... US$ 10,000
 
 
 
NB: the fees for citizens from African Union member countries will be twice the amount for Kenyans for each category except for East African citizens whose fees are same as for Kenyan researchers.
 
 
 
 
 
 
 
  
 
==Validity==
 
==Validity==
valid for 1-3 years  
+
<br>
 
+
* The validity period depends with the type of research. Usually most research projects take a duration of 1-3 years.<br><br>
 
 
 
 
  
 
==Documents to Use==
 
==Documents to Use==
Please attach documents that can be used by people. e.g. links
+
<br>
 
+
* [https://museums.or.ke/wp-content/uploads/2016/09/Research-Permit-Application-Form-Kenyans.pdf Application for Authority to Conduct Research In Kenya – Form A]<br>
 
+
* Applications can also be done online. Through the following link [https://oris.nacosti.go.ke/ NACOSTI Online Platform] <br><br>
 
 
  
 
==Sample Documents==
 
==Sample Documents==
 
  Please attach sample completed documents that would help other people.
 
  Please attach sample completed documents that would help other people.
 
  
  
  
 
==Processing Time==
 
==Processing Time==
Processing takes 60 days
+
<br>
 
+
* If all requirements in the application are met, it can be ready in less than 2 weeks.<br><br>
 
 
  
 
==Related Videos==
 
==Related Videos==
 
  Videos explaining the procedure or to fill the applications.  
 
  Videos explaining the procedure or to fill the applications.  
  Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
+
  Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
  Please remove the "&" inside the tags during implementation.
+
  Please remove the '&' inside the tags during implementation.
 
  Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,  
 
  Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,  
 
  sevenload, viddler, vimeo, youku, youtube
 
  sevenload, viddler, vimeo, youku, youtube
 
  width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
 
  width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
  e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M".  
+
  e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.
 
 
 
 
 
  
  
 +
 
==Instructions==
 
==Instructions==
*It is a must that, each researcher pays appropriate fee for each research project.  
+
<br>
*The number of researchers for institutional/company permit should not exceed three researchers per permit.
+
* You should apply least one month before the date you intend to start conducting the research in Kenya.<br>
*It is the researcher's responsibility  to make sure that the regulations governing the permit are observed.
+
* Register with the [https://oris.nacosti.go.ke/index.php NACOSTI online platform] to make application or download the [https://museums.or.ke/wp-content/uploads/2016/09/Research-Permit-Application-Form-Kenyans.pdf Application for Authority to Conduct Research in Kenya – Form A] to make application.<br>
*Non-Kenyan researchers who intend to do research in the Country must be affiliated with a relevant Kenyan Public research institution.
+
* Get an endorsement from affiliate institution to carry out research.<br>
*All research projects that involve human beings as research participants (e.g. clinical investigations, drugs, social behavioral studies, biological studies involving human organs or specimen) should satisfy the ethical standards for research as provided for in the Guidelines for Ethical Conduct of Biomedical Research involving Human Subjects in Kenya (2004) which is downloadable from NACOSTI website, and any other applicable internationally recognized ethics guidance guidelines.
+
* Fill in required information and upload/ attach required documents <br>
*Students registered in an educational institution in Kenya and intend to conduct field research should be introduced to the NACOSTI by their head of college/institution.
+
* Make payment for the research permit<br>
 
+
* Submit filled application form, receipt and required documents to the NACOSTI for review and approval.<br>
 
+
* An Applicant who has been permitted to conduct research in Kenya must undertake to deposit two (2) bound copies of his/her research report/thesis with the NCST on completion of the research.<br>
 +
* Persons who have not submitted satisfactory final reports/thesis on the previous research work in Kenya may not be cleared for new projects.<br>
 +
* For short and medium-term projects, the research permit will be issued for a period not exceeding two (2) years, with a provision for renewal for a further one year. An application for renewal shall be submitted to the NCST at least two (2) months before the expiry of the permit, a renewal fee of half of the original fee, shall be paid.<br>
 +
* For long-term projects taking more than three years, Applicants are advised to request for guidance and further information from the NCST before submitting their application<br><br>
  
 
==Required Information==
 
==Required Information==
:*Name as shown on the birth certificate/passport
+
<br>
:*Gender
+
# Full name<br>
:*Date of Birth
+
# Nationality<br>
:*Nationality
+
# Passport Number<br>
:*Passport Number
+
# Postal and permanent addresses<br>
:*Addresses
+
# Highest level of education<br>
:*Marital status
+
# Area of specialization <br>
:*If in a relationship, give details of spouse/partner and all children under the age of 21 years who are applying for permits
+
# Name and address of any friends, relatives or contacts in Kenya<br>
:*Residential addresses of the applicant and spouse where they lived for 12 months or more in the last 10 years
+
# Title of Research<br>
:*Name and address of any friends, relatives or contacts in Kenya
+
# Purpose of research <br>
:*Title of Research
+
# Brief description of this research project<br>
:*Brief description of this research project
+
# Research Funding<br>
:*The name(s) of the local institution(s), which will assist you in your research
+
# Estimated period of research<br>
:*The name(s) of your sponsor(s)
+
# The name(s) of the local institution(s), which will assist you in your research<br>
:*How the research project will assist or be of value to Kenyan
+
# The name(s) of your sponsor(s)<br>
:*Where in Kenya will the research be conducted .
+
# Personal referees <br>
 
+
# How the research project will assist or be of value to Kenyan
 
+
# Where in Kenya will the research be conducted?<br><br>
 
 
  
 
==Need for the Document==
 
==Need for the Document==
Research is any systematic investigation or activity undertaken for the purpose of acquiring novel facts, solve new or existing problems, prove new ideas, or develop new theories or increase the stock of scientific and technical knowledge.
+
<br>
 
+
* Section 17 (1) of the Science, Technology and Innovation Act, 2013 requires all persons intending to undertake research in the country to apply to the Commission for the grant of a Research Licence. Research refers to any investigation or inquiry or interview that aims to collect data or information, academic or non-academic that will lead to new information and/or knowledge.<br>
Research can be for a longer period or shorter period depending on the need and the purpose of the research.
+
* It’s illegal to undertake research in Kenya without a research license.<br><br>
 
+
 
For purposes of research clearance in Kenya, this includes general purpose data collection; bio- prospecting as well as geological and genetic resources and these include;
 
:a)Research information in the fields of agriculture,
 
:b)medical sciences,
 
:c)physical sciences,
 
:d)ICT, biological sciences etc, or any activity of research related to economic, social and political nature that involves obtaining information through collecting data including interviews or questionnaires. It also includes routine data collection activities such as routine statistical surveys, censuses, market studies; and experimental development work leading to new devices, products or processes.
 
 
 
 
 
 
 
 
==Information which might help==
 
==Information which might help==
Enter other informations which might help
+
<br>
 
+
* Research permits will be issued in the name of the applicant who is the project leader, or the expedition leader or the leader of the institution in the case of Standing Research Clearance.<br>
 
+
* It is a must that, each researcher pays appropriate fee for each research project.<br>
 
+
* The number of researchers for institutional/company permit should not exceed three researchers per permit.<br>
 +
* It is the researcher's responsibility to make sure that the regulations governing the permit are observed.<br>
 +
* Non-Kenyan researchers who intend to do research in the Country must be affiliated with a relevant Kenyan Public research institution. A list of [https://oris.nacosti.go.ke/modules/institutions/accredited_institutions.php Accredited institutions] and [https://oris.nacosti.go.ke/modules/institutions/index.php Public and Private Institutions ] can be found through this link [https://oris.nacosti.go.ke/index.php NACOSTI Webstite]<br>
 +
* All research projects that involve human beings as research participants (e.g. clinical investigations, drugs, social behavioral studies, biological studies involving human organs or specimen) should satisfy the ethical standards for research as provided for in the Guidelines for Ethical Conduct of Biomedical Research involving Human Subjects in Kenya (2004) which is downloadable from NACOSTI website, and any other applicable internationally recognized ethics guidance guidelines.<br>
 +
* Students registered in an educational institution in Kenya and intend to conduct field research should be introduced to the NACOSTI by their head of college/institution.<br><br>
  
 
==Other uses of the Document/Certificate==
 
==Other uses of the Document/Certificate==
 
  Please explain what are other uses of obtaining this document/certificate.
 
  Please explain what are other uses of obtaining this document/certificate.
 
  e.g. Birth Certificate can be used as proof of identity.
 
  e.g. Birth Certificate can be used as proof of identity.
 
+
 
 
  
  
 
==External Links==
 
==External Links==
http://oris.nacosti.go.ke/guidelines.php
+
<br>
 
+
* [http://researchfund.go.ke/ Research Fund]<br>
http://www.nacosti.go.ke/
+
* [https://www.nacosti.go.ke/images/docs/2019/NACOSTI-SERVICE-CHARTER%20Dec%202018.pdf NACOSTI Service Charter]<br>
 
+
* [https://www.must.ac.ke/wp-content/uploads/2014/08/STI-ACT-2013.pdf Science, Technology and Innovation Act, 2013]<br>
http://www.nacosti.go.ke/index.php/contacts
+
* [https://www.healthresearchweb.org/files/ResearchClearanceGuideline.pdf Research Clearance Guidelines ]<br><br>
 
 
 
 
 
 
  
 
==Others==
 
==Others==
More information which might help people.
+
<br>
 +
* The License is valid for the proposed research, site and specified period.<br>
 +
* Both the License and any rights thereunder are non-transferable.<br>
 +
* NACOSTI may monitor and evaluate the research.<br>
 +
* The Licensee shall report to relevant government offices in the area of research before commencement<br>
 +
* Excavation, filming and collection of specimens are subject to further permissions from relevant government agencies.<br>
 +
* The License does not give authority to transfer research materials.<br>
 +
* The Licensee shall submit one hard copy and upload a soft copy of their final report within one year of completion of the research.<br>
 +
* NACOSTI reserves the right to modify the conditions of the License including its cancellation without prior notice.<br><br>
  
  

Revision as of 19:26, 13 June 2019

Procedure


  • You should apply least one month before the date you intend to start conducting the research in Kenya.

Apply In Person

  1. This should be done at least one (1) months before the expiry of the permit.
  2. You can apply for a research extension by filling in an Application for Authority to Conduct Research In Kenya – Form A .This form can be obtained from your affiliate institution or you can download it through this link Application for Authority to Conduct Research In Kenya – Form A
  3. Fill in the application form and send the completed Application for Authority to Conduct Research In Kenya to the affiliating institution for endorsement. This can be done by courier service or e-mail.
  4. The application form should be submitted in two (2) copies to reach the ;
    Executive Secretary,
    National Council for Science and Technology,
    P.O. Box 30623 -00100
    NAIROBI,
  5. The research clearance application forms must be accompanied by the following:
    (a) Comprehensive curriculum vitae of all the applicants (2 copies).
    (b) A comprehensive project proposal, including details of objectives, hypothesis, literature review, methodology and envisaged application of the research results (2 copies).
    (c) A letter from the sponsor, if any (2copies) (Sponsor is the person or body providing primary financial and or material support towards the project).
    (d) A copy of National Identity Card.
    (e) Two current passport-size photographs of the Applicant(s) duly endorsed by the Sponsor or Referee.
    (f) Non-refundable research application fees payable to the Executive Secretary, National Council for Science and Technology, P.O. Box 30623-00100, Nairobi.
  6. Payment details have been given in our “Fees section”
  7. Use the following bank details to make the payments.
    Kenya Shillings Account
    Bank Kenya Commercial Bank
    Branch Kipande House-Nairobi
    Account No: 11 04 16 25 47
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code KCBLKENX
    OR
    US Dollar Account
    Bank NIC Bank
    Branch Town Centre
    Account No: 10 01 46 73 75 OR US Dollar Account for Non Kenyans
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code NINCKENA
  8. Attach the payment receipt to the application document before submission.
  9. Application forms received by the Research Coordination Division which will forward to relevant experts of the scheduled sciences for assessment and advice.
  10. Research Coordination Division on receipt of the comments of the relevant science schedule will deal appropriately by issuing Research Permit or inform applicant, in case further information are required.
  11. Once you have made the submission, wait for official communication from the Head of Research Division, NACOSTI. The review process can take at least one month to complete.
  12. If the review is successful, you will be granted with an extension for your research.
  13. On completion and finalization of research work the researcher must submit two copies of research reports to NACOSTI.
  14. No Research Permit will be issued for subsequent research work if the reports of previous research work were not submitted

Apply online


  1. Application for a Research Permit can only be done online through the National Commission for Science Technology and Innovation (NACOSTI) online platform.
  2. Visit the online platform and create an account.
  3. You will be required to fill in the following details and upload the following documents;
    (i). Select Home Country
    (ii). Terms and conditions
    (iii). Fill in your bio data
    (iv). Institution you are representing
    (v). Area of specialization
    (vi). Upload your passport photograph and passport/ Identity card.
    • After you have provided the required details a verification email will be sent to your email address.
  4. Visit your email address to verify the account you have created. Click on the verification link, which will lead you the NACOSTI online platform where you are supposed to log in to complete your application. Log in details will be provided in the email.
  5. Once you have logged in lick on the “Apply permit Icon” on your dashboard.
  6. Fill in the required details and upload the following documents;
    (i). Name of University/ Organisation
    (ii). Source of finance (amount in KSh)
    (iii). Area of research
    (iv). Projects details
    (v). Location of field work
    (vi). Referees
    (vii). Upload letter from your institution
    (viii). Upload research proposal
    • After you have provided the required details a verification email will be sent to your email address with payment details.
  7. Log in to your email address to view your payment details. The amount of fee payable depends on the type of permit you want (level of education), the institution you are representation ad your residency status.
  8. Use the following bank details to make the payments.
    Kenya Shillings Account
    Bank Kenya Commercial Bank
    Branch Kipande House-Nairobi
    Account No: 11 04 16 25 47
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code KCBLKENX
    OR
    US Dollar Account
    Bank NIC Bank
    Branch Town Centre
    Account No: 10 01 46 73 75 OR US Dollar Account for Non Kenyans
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code NINCKENA
  9. Make payment using either of the above accounts. Your will receive a confirmation email acknowledging your payment once the payment is received.
  10. Log in to check your research permit application status in your dash board.
  11. Your will receive a prompt email once your research permit is ready. This normally takes a period of two weeks.
  12. You can print your research permit from your dashboard once it’s ready.

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Required Documents


  1. Passport size photo
  2. Scanned ID/Passport
  3. Affiliation letter from relevant local institution for foreigners
  4. Research proposal
  5. Introductory letter for students
  6. Certificate of ethical clearance of the research (where applicable)
  7. Evidence of payment as the last page of the uploaded proposal
  8. Copies of questionnaire(s) (if applicable)

Office Locations & Contacts


National Commission for Science Technology and Innovation (NACOSTI)

Off Waiyaki Way, Upper Kabete,
P. O. Box 30623, 00100
Nairobi, KENYA
Land line: 020 4007000, 020 2241349, 020 3310571, 020 8001077
Wireless: 020 267 3550
Mobile: 0713 788 787 / 0735 404 245
WhatsApp: 0792 746282
Fax: 0202213215
E-mail: customercare@nacosti.go.ke / info@nacosti.go.ke
Website: NACOSTI Website

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Eligibility


The following are Eligible to apply
  • All Non-Kenyans intending to do research in Kenya;
  • Foreign students intending to come for study tours or undergraduate students coming for a short duration;
  • All Kenyans who are studying abroad and intend to do research in the Country;
  • Private institutions either Kenyan or Non-Kenyan intending to do research in the country;
  • All Kenyans except employees of Government Research Institutions/ Ministries /Departments whose mandate is to do research or as part of their duties or have a Standing Research Clearance; and
  • In all cases where the research involves acquiring information/data from the Country or Public and Government organizations.

Fees


  • The permit fees and extension fees are the same.
(a) East Africa Community (EAC) Citizens
  • Student/Attachment/Undergraduate/Diploma.... Ksh.100
  • Research (Academic) Masters.... Ksh.1, 000
  • Research (Academic) PhD.... Ksh.2, 000
  • Research (Individual/Post-Doctoral).... Ksh.5, 000
  • Research (Public/Private Institutions).... Ksh.10, 000
  • Research (Private Companies).... Ksh. 20,000
  • Extensions.... Same as above

(b) Rest of Africa
  • Student/Attachment/Undergraduate/Diploma.... Ksh.200
  • Research (Academic) Masters.... Ksh.2, 000
  • Research (Academic) PhD.... Ksh.4, 000
  • Research (Individual/Post-Doctoral).... Ksh.10, 000
  • Research (Public/Private Institutions).... Ksh.20, 000
  • Research (Private Companies).... Ksh. 40,000
  • Extensions.... Same as above

(c) Non- Africans
  • Student/Attachment/Undergraduate/Diploma.... USD.150
  • Research (Academic) Masters.... USD.350
  • Research (Academic) PhD.... USD.400
  • Research (Individual/Post-Doctoral).... USD. 500
  • Research (Public/Private Institutions).... USD. 1,000
  • Research (Private Companies).... USD 10,000
  • Extensions.... Same as above

Validity


  • The validity period depends with the type of research. Usually most research projects take a duration of 1-3 years.

Documents to Use


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Sample Documents

Please attach sample completed documents that would help other people.


Processing Time


  • If all requirements in the application are met, it can be ready in less than 2 weeks.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.


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Instructions


  • You should apply least one month before the date you intend to start conducting the research in Kenya.
  • Register with the NACOSTI online platform to make application or download the Application for Authority to Conduct Research in Kenya – Form A to make application.
  • Get an endorsement from affiliate institution to carry out research.
  • Fill in required information and upload/ attach required documents
  • Make payment for the research permit
  • Submit filled application form, receipt and required documents to the NACOSTI for review and approval.
  • An Applicant who has been permitted to conduct research in Kenya must undertake to deposit two (2) bound copies of his/her research report/thesis with the NCST on completion of the research.
  • Persons who have not submitted satisfactory final reports/thesis on the previous research work in Kenya may not be cleared for new projects.
  • For short and medium-term projects, the research permit will be issued for a period not exceeding two (2) years, with a provision for renewal for a further one year. An application for renewal shall be submitted to the NCST at least two (2) months before the expiry of the permit, a renewal fee of half of the original fee, shall be paid.
  • For long-term projects taking more than three years, Applicants are advised to request for guidance and further information from the NCST before submitting their application

Required Information


  1. Full name
  2. Nationality
  3. Passport Number
  4. Postal and permanent addresses
  5. Highest level of education
  6. Area of specialization
  7. Name and address of any friends, relatives or contacts in Kenya
  8. Title of Research
  9. Purpose of research
  10. Brief description of this research project
  11. Research Funding
  12. Estimated period of research
  13. The name(s) of the local institution(s), which will assist you in your research
  14. The name(s) of your sponsor(s)
  15. Personal referees
  16. How the research project will assist or be of value to Kenyan
  17. Where in Kenya will the research be conducted?

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Need for the Document


  • Section 17 (1) of the Science, Technology and Innovation Act, 2013 requires all persons intending to undertake research in the country to apply to the Commission for the grant of a Research Licence. Research refers to any investigation or inquiry or interview that aims to collect data or information, academic or non-academic that will lead to new information and/or knowledge.
  • It’s illegal to undertake research in Kenya without a research license.

Information which might help


  • Research permits will be issued in the name of the applicant who is the project leader, or the expedition leader or the leader of the institution in the case of Standing Research Clearance.
  • It is a must that, each researcher pays appropriate fee for each research project.
  • The number of researchers for institutional/company permit should not exceed three researchers per permit.
  • It is the researcher's responsibility to make sure that the regulations governing the permit are observed.
  • Non-Kenyan researchers who intend to do research in the Country must be affiliated with a relevant Kenyan Public research institution. A list of Accredited institutions and Public and Private Institutions can be found through this link NACOSTI Webstite
  • All research projects that involve human beings as research participants (e.g. clinical investigations, drugs, social behavioral studies, biological studies involving human organs or specimen) should satisfy the ethical standards for research as provided for in the Guidelines for Ethical Conduct of Biomedical Research involving Human Subjects in Kenya (2004) which is downloadable from NACOSTI website, and any other applicable internationally recognized ethics guidance guidelines.
  • Students registered in an educational institution in Kenya and intend to conduct field research should be introduced to the NACOSTI by their head of college/institution.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.


External Links


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Others


  • The License is valid for the proposed research, site and specified period.
  • Both the License and any rights thereunder are non-transferable.
  • NACOSTI may monitor and evaluate the research.
  • The Licensee shall report to relevant government offices in the area of research before commencement
  • Excavation, filming and collection of specimens are subject to further permissions from relevant government agencies.
  • The License does not give authority to transfer research materials.
  • The Licensee shall submit one hard copy and upload a soft copy of their final report within one year of completion of the research.
  • NACOSTI reserves the right to modify the conditions of the License including its cancellation without prior notice.