Kenya - Apply for Land Rates Clearance Certificate

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Procedure

To apply for a Land Rates Clearance Certificate in Kenya, you'll need to follow the specific procedures set by your local county government or municipal authority, as the process can vary from one area to another. Ministry of Lands and Physical Planning Contacts

Apply Online

1. Individuals wishing to obtain a land clearance certificate in can do so by making an application with the Ministry of Lands online portal through the following Ardhisasa Online platform
2. Upon entering Ardhisasa platform, click on the “Register” button to register for an account on the online portal. This will direct the applicant to the next page where they are to start their registration process.
3. On the next page choose between “Individual registration” or “Company registration” depending on the type of registration they want to do.
4. Upon entering the next page enter the required information for registration and click on the “Verify” button for verification to be done online. The information needed includes: -

Individual Registration

1. Identification details (serial number of the current ID, ID number)
2. Official mobile number (registered using their ID number)
3. Personal e-mail address
4. Set up a strong password

Company Registration

1. Company registration number
2. Official company mobile number (registered using a director’s ID number)
3. Company e-mail address
4. Set up a strong password
5. During the verification process a one-time password (OTP) will be sent to the applicant's phone and email address, enter the OTP for verifications to be complete.
6. Once done an Ardhisasa Identity Number will be sent to the applicant's phone, which the applicant can use when logging into their online account.
7. The applicant should then log into their Ardhisasa account using their ID Number/ Ardhisasa ID, password, and OTP.
8. Upon entering the accounts home page, go to the “Services” and click on the “View More” button inside the Land Administration Tab to proceed to the next page
9. Upon entering the next page click on the “Pay Land Rent” option to enter the next page where the applicant is required to provide information for the land rent clearance application application.
10. Enter the Title Number in the Search section using the following formats:
11. Registration Unit/Registration Section/Parcel Number.
12. For Nairobi Blocks: Nairobi/Block12/345 or Block No/Parcel Number (for example 12/345)
13. For Mombasa Parcels: Mainland North (or South)/Roman Number/Parcel Number (for example MN/IV/123)
14. For other towns and municipalities: Kiambu/MunicipalityBlock1/234
15. After searching for the parcel, the pending payments will be listed.
16. Under the Actions Section, click on the “Pay” button to initiate the process to make the land rent payments. Choose the Payment method preferred and follow the instructions given to make the payment.
17. Upon making the payment the applicant will receive a payment Confirmation message on their phone.
18. The applicant should wait for approximately 5 minutes and then refresh the payments page. After refreshing the page, Click on the “Confirm” button to complete the transaction. The payments will reflect on the Ardhisasa account instantly.
19. Click on the “Download” button to download the Clearance Certificate or Print it directly from the site.

Apply In-Person:
Step 1: Contact Your Local Authority:

1. Identify the local county government or municipal authority responsible for issuing Land Rates Clearance Certificates in your area. You can often find this information on your property’s title deed or by visiting the county government’s official website.

Step 2: Obtain the Application Form:

1. Request the Land Rates Clearance Certificate application form from the relevant county government office. You may be able to download the form from their official website or obtain a physical copy from their offices.

Step 3: Complete the Application Form:

1. Fill out the application form accurately and completely. You will typically need to provide information about the property, including its location, size, and ownership details. Make sure all the details match the records held by the local authority.

Step 4: Attach Supporting Documents:

1. Gather the necessary supporting documents to accompany your application. These may include:
2. A copy of the property's title deed.
3. Proof of ownership (e.g., sale agreement or transfer documents).
4. Identification documents for the property owner.
5. Any other documents required by the local authority.

Step 5: Pay the Application Fee:

1. Pay the required application fee for the Land Rates Clearance Certificate. The fee amount can vary depending on your location and the assessed land rates. Be sure to obtain a receipt as proof of payment.

Step 6: Submit the Application:

1. Submit the completed application form, along with all the required documents and the payment receipt, to the local county government or municipal authority. Make sure to keep copies of all documents for your records.

Step 7: Processing and Verification:

1. The local authority will process your application and verify the information provided. They will also check for any outstanding land rates or property-related taxes.

Step 8: Issuance of Certificate:

1. If your application is approved, and there are no outstanding land rates or property-related taxes, the local authority will issue you a Land Rates Clearance Certificate.
2. The certificate typically has a validity period during which it is considered valid for various property transactions, such as transfers or sales. Be sure to use the certificate within this specified time frame.

Step 9: Record Keeping:

1. Keep a copy of the Land Rates Clearance Certificate for your records, as you may need it for future property-related transactions.

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Required Documents

Originals and certified copies of:

• National ID Number of owner/applicant
• Tax PIN Number of owner/applicant
• Title deeds of lands
• Company registration certificate (in the case of a company)

Office Locations & Contacts

Ministry of Lands and Physical Planning - Head OfficeARDHI HOUSE 1st Ngong Avenue ,Off Ngong RdP.O. Box 30450-00100,Nairobi, KenyaTel: +254 202718050 / 204803886 /20 271 80 50 / 020 480 40 00 / 020 480 30 00E-mail: [email protected]: LinkArdhisasa Portal

Eligibility

• Persons owning a parcel of land in Kenya are eligible to make this application.

Fees

• The rent will depend on the size, location, and use of the land.
• If there are several pending land rent payments, the applicant is required to pay each one of them separately, since each has a unique invoice number. They will ONLY receive a Clearance Certificate once they have settled all pending payments.

Validity

• The land rent clearance certificate is valid for one year. Land rent is paid annually.

Documents to Use

Application For Land Rent Clearance

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is one day

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube

width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.

e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.

e.g. The state office holds birth records since January 1908.

Required Information

• Title number
• Full name(s) of owner /applicant
• Contact information

Need for the Document

• This process allows an individual to pay land rent on parcels of land they own and receive a land rent clearance certificate.

Information which might help

• Ardhisasa is an online platform that allows Citizens, other stakeholders, and interested parties to interact with land information held and processes undertaken by the Government. It has been developed jointly by the Ministry of Land and Physical Planning (MoLPP) and the National Land Commission (NLC) and key partners in Government. It allows the lodgment of applications for various services offered by the Ministry and the Commission. The applications are handled through the platform and responses are presented through it.
• If the applicant has several pending land rent payments, they will be required to pay each one of them separately, since each has a unique invoice number. They will ONLY receive a Clearance Certificate once they have settled all pending payments.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.

e.g. Birth Certificate can be used as proof of identity.

External Links

Kenya Land Act

Others

• The Ministry of Lands and Physical Planning is a central player in Kenya’s socio-economic development plan. Land is one of the key enablers of the ‘Big 4 Agenda’ and the Vision 2030.
• Land is acknowledged as a key determinant of social, economic, and political transformation. Although Kenya has had different regimes of land management since independence, it was only in 2019 that a definitive land policy was formulated.
• The Ministry of Lands and Physical Planning is currently implementing several strategic policy and administrative interventions in land ownership and use.