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Kenya - Amend Birth Certificate (Name)

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Procedure[edit]

Apply In Person:

  1. To Amend the Name on a birth certificate in Person, the applicant should make the application to the Department of Civil Registration under the Ministry of Interior at the district or sub-county offices where the birth was registered. Please view the Department of Civil Registration contact details in the “Office Locations & Contacts” section below.
  2. The applicant should obtain the application form by visiting the Civil Registration Department office and obtain the application form at the birth registration service desk.
  3. The applicant should legibly complete the application form as required, clearly indicating the name amendment details.
  4. Upon completing the application form, the applicant should prepare all the required supporting documents and attach the document to the filled-in form.
  5. Then the applicant should visit the Civil Registration Department office and pay the requisite application fee of Ksh 180 at the cash desk and obtain the payment receipt.
  6. Upon making the payment, the applicant should submit the complete application file to the Civil Registration Department official at the birth certificate service desk.
  7. The official will receive and verify the application dossier and confirm if the application is completed as required and all the required supporting documents are provided by the applicant.
  8. Upon the verification process, the verifying officer will issue an acknowledgment receipt to the applicant with details of the application.
  9. Then the amendment application will be forward to the registrar for processing.
  10. The application will be processed procedurally and the birth certificate will be amended with the new name.
  11. On the turnaround date, the applicant should visit the Civil Registration Department office and collect the new birth certificate.

Apply Online

  1. To Amend the Name on a birth certificate online, the applicant should make the application Civil Registration Department using the Online eCitizen government portal through this link: eCitizen.
  2. On the website, the applicant should click on the “Sign in” hyperlink to access his/her account if the applicant has an account with the eCitizen, if the applicant does not have an account, the applicant should click on the “Create an account” button to be directed to the registration page.
  3. On the registration page, the applicant should create an account as a Kenyan Citizen by clicking on the “Create an account” button under the Kenyan Citizen information tab to go to the Citizen Account creation page.
  4. On this page, the applicant should enter his/her Identification Number (ID) number and his/her first name it appears on the ID and click on the “Validate” button to authenticate the identity of the applicant.
  5. Once the Identity is validated, the applicant should proceed and enter his/her “email address”, “Mobile number”, Password” and then agree to the terms and conditions and click on the “Continue” button to go to the mobile number verification page.
  6. Confirm the mobile number and click on the “Send Verification Code” button and a verification code will be sent to the applicant via an SMS.
  7. Upon receiving the code, the applicant should enter the code in the box provided for “code” and click on the “Verify Code” button.
  8. The system will automatically verify the code and if the code is correct, the applicant will be registered as an eCitizen user and directed to his/her eCitizen account.
  9. Once logged into the eCitizen account, on the applicant's dashboard, the applicant should select to apply for the “Civil Registration Department” services by click on the “Get Service” button in the Civil Registration Department tile.
  10. The applicant will then be directed to the Civil Registration Services page, where the applicant can view his/her recent applications.
  11. On this page, the applicant should click on the “Make Application” button to go to the applications page.
  12. Then the applicant should click on the “BIRTH CERTIFICATE” dropdown menu and select to apply for “Application for CHILD Current Birth Certificate” or to make an application for “Application for ADULT Current Birth Certificate”
  13. Upon making either of the selections in step 12 above, the applicant will be directed to the application page, and on this page, the applicant should read the provided details and click on the “Apply Now” button.
  14. On the next page, open the Type of Application dropdown menu and select “New BC” and the applicant will be required to complete more information about the application.
  15. Answer if the child was born in a health facility and on the next question “Do you want to amend the child's name?” please select “Yes” in the drop-box.
  16. Enter the Name of the child as it appears in the Notification and the Name of the child as the applicant wants it to appear and then click on the “Continue” button to go to step 2.
  17. Enter the required details and attach all the required documents then select the pick-up location and click on the “Continue” button to go to the Review page.
  18. Review the information you have provided and click on the “Continue” button to go to the payment page.
  19. Pay the application fee of Ksh.180 using the provided platform and submit the application for processing.
  20. Upon applying, the applicant will receive an email notification from the Civil Registration Department informing the applicant of the successful submission of the applicant.
  21. The applicant should then go to the Civil Registration Department page in his/her eCitizen account and print the application receipt. The receipt will contain details of the application.
  22. On the specified collection date in the application receipt, the applicant should go to the selected pick-up location and collect the amended/new birth certificate.

Note:

  1. The online application applies to births that were registered in Nairobi region only.
  2. Changing names on a birth certificate can only be done to children under the age of two years.
  3. For Individuals above two years, name changing on a birth certificate is limited to corrections of spelling mistakes or the addition of an extra name.


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Required Documents[edit]

  • Birth notification.
  • Copy of the identification document.
  • Copy of the father’s Identification document.
  • Copy of the mother’s Identification document.
  • Completed application form.
  • Payment receipt.
  • Copy of the birth certificate to be amended.



Office Locations & Contacts[edit]

Department of Civil Registration - Head Office
Hass Plaza 4th Floor, Lower Hill Road,
P.O Box 49179- 00100
Nairobi
Tel: +254-20-2714987/8
Fax: 2714989
Email; [email protected]
Website: link

Eligibility[edit]

  • Kenyan citizens with a valid birth certificate are eligible to apply.



Fees[edit]

  • The application fee is Ksh. 180 payable online or by cash.



Validity[edit]

  • A birth certificate is valid forever.



Documents to Use[edit]

Please attach documents that can be used by people. e.g. links


Sample Documents[edit]

Please attach sample completed documents that would help other people.


Processing Time[edit]

  • The application is processed within two to three weeks.


Related Videos[edit]

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.


Instructions[edit]

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.


Required Information[edit]

  • The name of the child.
  • Name to be amended.
  • Date and the place of the birth.
  • The sex of the child (Whether male or female)
  • The Exact place of Birth / Name of the hospital where the child was born
  • The nature of birth.
  • Birth Notification No.
  • The particulars of the mother. i.e. the name, age, marital status, the previous births and the area/district the mother resides in.
  • Father’s details.
  • Applicants' Address



Need for the Document[edit]

  • A birth certificate is used to prove the identity of an individual and where the individual was born.



Information which might help[edit]

Enter other information which might help.


Other uses of the Document/Certificate[edit]

  • It is used to register a child in the national insurance scheme NHIF.
  • It is used to register for primary and secondary school examinations.
  • A birth certificate is required during the application of a Kenyan passport.



External Links[edit]



Others[edit]

More information which might help people.