Italy - Obtain a Police Clearance Certificate

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Procedure

PROCESS FOR CITIZENS AND NON CITIZENS OF ITALY – IN ITALY:

a. Applying procedure In person/mail/through representative(Public Prosecutor office)

1. Applicant has to fill the relevant application form. Link for form: form link
2. Applicant has to make sure that the entire relevant document for this process is in hand and also you are eligible for this process as per our required document and eligibility criteria session provided in our wikiprocedure page.
3. Applicant shall submit the application in-person or by someone delegated by them by carrying a valid ID proof or by mail.
4. Please use the following link to locate “Public Prosecutor” office address : Contact link More information on address can be accessed in our wikiprocedure’s “Office Locations & Contacts” section.
5. The internal processing for the request will be initiated and processed. Once the certificate is ready, it will be delivered to the applicant in-person or by post through the envelope submitted along with application. This envelope should have proper address for delivery.

b. ONLINE PROCESS - Italy Obtain a Police Clearance Certificate Online with images

1. User can get this certificate through online. I.e. sending the request via mail.
2. Link for form : form link Use the form appropriate for your requirement and request for access to the SIC must be sent by PEC to the central register office as per the email ID: [email protected]
3. The relevant public administration or authority managing a public utility are authorized to access through.
   1. Interconnection of Database OR
   2. Certified Electronic Mail (PEC)
4. The CERPA system – “Public Administration Certificates” (CERs) enables public administrations and managing authorities for public utility to consult directly the Criminal Records Information System (Judicial register's information system) in order to obtain the certificate of criminal records (certificates of criminal record) and the certificate of the registry of administrative sanctions dependent on crime (certificate from the register of administrative sanctions inflicted for criminal offenses).
5. Certificate to applicant will be issued with a .Pdf document.
6. An electronically generated mark called GLIFO which contains the original computerized document and the digital signature of the “Director of the Central Judicial Records Office”. The printed copies of the document on each page bear GLIFO, which can be read through special software in order to check that the computerized document is intact.

Note:

For any information regarding the online process, please contact the help desk of the “Ufficio del Casellario Centrale" [central judicial register] through telephone number: +39 06 979 962 00 from Monday through Friday from 8 a.m. to 5.30 p.m. and Saturday from 8.30 a.m. to 1 p.m. Or the following e-mail address: [email protected].

PROCESS FOR CITIZENS AND NON CITIZENS OF ITALY – FOR BOTH WHO LIVE OVERSEAS:
Applicant must include the proof of current country residence address

I. Apply through Embassy or consulate

1. Italian citizens and foreigners living abroad must apply in person or by normal post (no courier) to the “Prosecutor of the Republic” (Procura della Repubblica) in the country where you are. Use the below link to get the details for your communication mode (address /mail id).
2. Link to locate the Italian embassy or consulates in other countries: online link

Note:

Usually the certificate can be obtained in 10 working days, In some cases it goes up to 30 working days too.

a. In person

1. Applicant might have to fix an appointment for his visit with the office. On the appointment date, go to the office with application, required documents and your valid identity document.
2. Please follow the officers guidelines to complete the process.

Note:

If you cannot apply in person, you may authorize someone to apply on your behalf. Your representative must bring his/her valid identity document.

b. By Mail (Post)

1. If you apply by mail, you must send a copy of your valid identity document with your application and other documents as per the located address along with a return envelope (clear postal address mentioned on it).
2. On successful completion, the certificate will be delivered as per the address mentioned in envelope.

Note:

Your local mission authorities will provide information on fees.

Foreigners who have previously resided in Italy may also apply for PCC. In such cases, an applicant has to produce a copy of proof of the stay (visa/passport) in Italy.

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Required Documents

• Completed application form
• Valid identity document (valid passport can be used)
• Fees to be paid with ‘marca da bollo’ (revenue stamps)
• If another person is delegated, then
  • Delegation from actual applicant (a statement authorizing a third party to apply for and/or receive the **certificate on your behalf)
  • Photo of the delegated
  • Identity proof of delegated

While applying through Postal

• Completed application form
• A copy of a valid identity document (e.g. passport, international driving license) of the person concerned.
• Proof of payment of the total amount for stamps, fees and expenses for sending the certificate.
• The envelope already filled with the address of the interested party, for the dispatch of the requested certificate, without stamps.

For ONLINE PROCESS (Through email)

• Completed application form
• Valid identity document (valid passport can be used)

Office Locations & Contacts

Ministry of Justice

via Arenula 70 - 00186 Rome
Phone +39 - 06 68851 (switchboard)
E-mail: [email protected]
Link for certified Electronic Mail – PEC : contacts page Contacts link : online Contacts page

Via Golametto n. 12 (Piazzale Clodio)

00195 ROME (RM)
Tel. 06 - 38701
Information box: 06 - 38703254
Fax 06 - 39736135
E-mail: [email protected]
Contacts: Link for details
Link for locating Embassy or Consulates in other countries: locator link

Eligibility

• Citizen of Italy are eligible.
• Citizen from Europe Union can apply in need of certificate.
• If there is a requirement for an applicant (who never lived/stayed) in Italy, but still in need of such certificate from Italy as requested by the employer of a different country.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• Applicants in need of residential status, employment or long term visa Or for immigration to a foreign nation.

Fees

• 3.87 Euro for certificate fees.
• 16 Euro per stamp (one stamp is required for every two certificate pages).
• 3.87 Euro to be added for urgency (requested to release on the same day).

Note: Certificates can be obtained free of cost based on exception criteria exhibiting required document in case of (adoption procedures, custody of minors, compulsory labor, social security, welfare disputes, eligible for legal aid, judicial error etc.).

Validity

6 months from the date of issue or as date specified in the certificate.

Documents to Use

Application Form

Sample Documents

Instructions

Processing Time

• Certificates without urgency: within the day or next day.
• Urgently certified: by 1:00 pm if the application is presented at the counter by 10:00 am on the same day.

Related Videos

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Instructions

Local applicants must apply in person at local Public Prosecutors Office) of the court competent for the residing area.

Overseas applicants must apply through e-mail or registered mail.

Attending in person (in Rome) the process takes less than 30mins to complete. Preparation is to have a) the form completed prior to arrival. One form is sufficient for both certificates. There are two boxes to tick: General and : Outstanding Criminal Records. b) have photocopies of the Id document (s) together with your Id for them to check against.

On entering the building purchase the bollo at the cashier in the center of the room. Do not affix these stamps, but hand them in with your requests. Also go to the right and get a ticket (red) for submitting the application.

Wait your turn for payment at the counter (only one) in front of you, for all three (1. diritti di certificato [certificate fee]; 2. for bollo [stamp duty]; 3. for diritto durgenza [urgency fee]) cost total of ~Euro 48 for the 2 certificates. Then wait your turn for the counters (4 counters) on the right, where they will take your form, examine your Id, check the details are correct and provide you with both certificates on the spot. As mentioned this whole process took 30mins in total.

Required Information

• Name of the person
• Tax Code
• Place of birth
• Gender
• Residence
• Citizenship
• Signature
• Reason for obtaining the certificate
• Any other data that best identify the person

Need for the Document

• Criminal Record Certificate (Police Clearance Certificate (PCC)) is required for an Italian citizen with valid passport in view of immigration, residential status, employment, long term visa etc. as required by a foreign nation’s requirement.
• It is a legal document issued by local register office, located at each “Public Prosecutor’s Office” in Italy to certify that the applicant has no criminal records.

Information which might help

• In spite of few countries doesn’t require these certificate. The employer from that country may require a certificate.
• Non-EU citizens without a passport will have to show a copy of their permesso di soggiorno [permit of stay] to apply for the certificate.

Note: This certificate also notes whether any time the applicant was arrested, along with the reason for and the nature of each case for which there is an evidence/record.

Other uses of the Document/Certificate

• Proceedings concerning adoption and fostering of children (Art. 82 of Law 184/83)
• Disputes concerning labour, or mandatory welfare and social security matters (Art. 10 of Law 533/73)
• Proceedings where the person concerned has been granted legal aid (art. 18 of D.P.R. 115/2002).
• An application for riparazione dellerrore giudiziario [judicial redress] (Art. 176 of code of criminal procedure - enforcement provisions)

External Links

http://www.giustizia.it/giustizia/

https://au.answers.yahoo.com/question/index?qid=20140408163358AANlVyO

http://www.criminal-records-search.com/international/italy.htm

Others

For both certificates apply to Criminal records office (Procura della Repubblica) in your place of residence, or in the Rome Central Office of the Casellario giudiziale. The certificates can be obtained in person, or through an authorised person (relative, friend, or service agency in Italy).