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Heard Island - Police Clearance Certificate

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You have two options for submitting your application:


A downloadable form which you may complete on your computer or print for completion by hand and submit via the post. As credit card details must not be submitted by email, emailed applications will not be accepted.

Before submitting an application you should ensure you are in a group to which the AFP provides National Police Checks, as detailed above, and that you have read and understand the Spent Convictions Scheme and how it applies to your application.

Online Application

The Online Application provides the ability to submit a complete application electronically. In using this facility you will be required to print and load a scanned consent form which will be generated during the process as well as scan and load identification documents and make payment by credit card. Processing will then commence immediately without the need to wait for further information. If using the online application you need to nominate an email address. This will be used to send you a receipt for your payment and to advise you once processing of your application has been completed.

Please note that you must use the consent form generated during the online process. The downloadable application is not suitable for this process and must not be used if applying online.

Downloadable Application

If you prefer to use the downloadable application, the completed form along with copies of your nominated identity documents and correct payment, must be posted to the address give in this website.

As credit card details must not be submitted by email, emailed applications will not be accepted.


Required Documents[edit]

The following documents need to be submitted by each applicant to get PCC:

  • Valid Passport which should be original.
  • Proof of residence.
  • A set of three completed Personal Particulars Form if the applicant has not stayed at the present address for the last one year.
  • Proof of identity of the applicant

Office Locations & Contacts[edit]

Australian Antarctic Division

Department of the Environment

Websites of Australia's embassies, high commissions, consulates, multilateral missions and representative offices


The Australian Federal Police (AFP) can only provide National Police Checks for:

  • residents of the Australian Capital Territory (ACT), Jervis Bay Territory and external Commonwealth territories
  • people seeking employment with the Commonwealth Government
  • people requiring a check under Commonwealth legislation
  • Australian immigration purposes
  • where the applicant resides overseas
  • overseas employment
  • overseas adoption
  • visa applications for overseas travel.

All other applicants should contact the Criminal Records section of their relevant State or Territory police service.


The fees for National Police Checks and related services are:

  • $42.00 for each National Police Check application from a government department or an individual.
  • $42.00 for each National Police Check application from a non-government organisation (eg: commercial entities like brokers, migration agents etc)
  • $139.00 for a fingerprint and National Police Check application, where fingerprints are taken and processed by the AFP.
  • $99.00 for a fingerprint and National Police Check application where fingerprints are supplied to the AFP on application.


Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use[edit]

Please attach documents that can be used by people. e.g. links

Sample Documents[edit]

Please attach sample completed documents that would help other people.

Processing Time[edit]

The current processing time for a routine National Police Check is approximately 15 working days from the date it is received by Criminal Records. Please be aware that processing times for National Police Checks may vary as the AFP may need to seek information from other police jurisdictions.

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "" Video ID is "Y0US7oR_t3M". 


The following requirements must be met when submitting an AFP National Police Check (NPC) application. Failure to meet the required standards will result in the application not being processed.

All other names by which you are known or have previously been known (such as your maiden name), must be provided in full, including given names. Check that your date of birth is correctly entered.

Full payment must accompany the application. You can pay using either Visa, Mastercard or American Express. Alternatively, for a manually completed application you may pay by bank cheque, which must be in Australian dollars, or money order obtainable from Australia Post. Personal and Company Cheques will not be accepted. Please do NOT send cash. Applications with incorrect amounts will not be processed.

Copies of identification documents totaling 100 points must be provided. Details of the points attributed to identification documents are provided as part of the application process. DO NOT SEND ORIGINAL IDENTIFICATION DOCUMENTS WITH YOUR APPLICATION.

Ensure all the necessary details are submitted, including signed consent and copies of identification documents. Please note parental consent will be required if the applicant is under 18 years of age.

For manually completed applications:

  • You must submit the form no more than three months after signing it.
  • Mark the appropriate check boxes with a cross (X).
  • Ensure you secure all paperwork, forms, payment, and identification to your application.
  • Ensure all the necessary details have been completed and the form is signed and dated.
  • The application form must be completed using block letters (ie capital/uppercase)
  • Bank cheques and money orders are to be in Australian dollars ($AUD) and are to be made payable to the Australian Federal Police.
  • If paying by bank cheque it must be from an Australian bank or financial institution affiliated with an Australian bank. Personal and Company cheques will not be accepted.
  • The correct payment must be included with all applications.
  • Do not include self-addressed/stamped envelopes for return of certificates. These will not be used or returned.

Required Information[edit]

  • Surname
  • First Name
  • Middle Names
  • Date of Birth
  • Gender
  • Place of Birth
  • Reference Number (if applicable)
  • Previous Names Maiden Name, Aliases
  • Postal Address
  • Current Residential Address
  • Previous Two Residential Addresses

Need for the Document[edit]

Certificates issued by the Australian Federal Police are printed on secure paper. This secure paper is now used nationally by all Australian Police Services.

Heard Island is a territory of Australia; administered from Canberra by the Department of Sustainability, Environment, Water, Population and Communities (Australian Antarctic Division)

Information which might help[edit]

The Australian external territory of Heard Island and McDonald Islands (HIMI), and the HIMI Marine Reserve are managed by the Australian Antarctic Division (AAD) of the Australian Department of the Environment, Water, Heritage and the Arts. The AAD is responsible for delivering the Australian Government's Antarctic goals (including subantarctic goals relevant to HIMI) and administers Australia's Antarctic science program. More information about who's responsible for what in the HIMI region can be found on the Management Responsibilities page in the Protection and Management section of this website and on the AAD website.

Other uses of the Document/Certificate[edit]

A police clearance certificate is a copy of your criminal record or a declaration of the absence of any criminal record. Police clearance certificates are different in each country and territory and may be called police certificates, good conduct certificates, judicial record extracts, pcc, etc. They are issued by police authorities or government departments and used by Citizenship and Immigration to prevent individuals who possess a risk to Country's security from entering the country.

External Links[edit]


Fingerprint checks may only be conducted where there is a legal or regulatory requirement for such a check to be conducted. Your fingerprints will be checked against a central database of records and will take additional time to process. An additional cost is also associated with this service.

Where a fingerprint check is required, it is your responsibility to obtain a full set of fingerprints from your local police jurisdiction. The original of the fingerprints must be posted with your completed application form. Please note that fingerprints taken using a "Livescan" system cannot be accepted.

Applicants in the ACT requiring fingerprints should make a booking to have their fingerprints taken by telephoning the ACT Fingerprint Hotline on 02 6245 7351. Please note that this applies to applicants in the ACT only.