Gujarat - Renew Trade Certificate (Dealer Certificate)

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Procedure

Apply In-Person

1. To renew vehicle trade certificate, applicant has to approach the RTO office to which his area belongs to.
2. Please follow our “Office Locations & Contacts” section of this page to get details of the RTO offices. Link for RTO contacts: RTO contact
3. An Application for the grant of a trade certificate shall be made in Form 16. Application form can be obtained in the following link: Form 16
4. Make sure you have all the necessary documents to process the application.
5. The applicant should make sure they are eligible for applying for this procedure.
6. Application forms can also be obtained from the respective RTO offices.
7. Present the completed application forms in one of the counter and pay the appropriate fee where the officials would start processing your application.
8. Please follow their guidelines to complete the process.
9. If all are satisfactory, the renewal of the certificate will be sanctioned.

Apply Online:

1. To renew trade certificate, the applicant needs to visit the website using the link below. link
2. In the given page, select the menu “online services” and then click on the sub menu “Trade certificate” to get next page.
3. Here selects the option “Apply online” on the top right corner of the screen to reach next page.
4. Please click on the “New applicant” hyperlink on top right corner of this page to get next page.
5. Enter mobile number and email id at the prompted place and hit “Generate OTP” to get OTP in your mobile number to activate.
6. The resulting screen will prompt user to fill in required details for trade license application and finally hit “Add Basic Details to Application” to get popup.
7. Here applicant gets popup about the details entered. Please hit “Save Details in Temporary Application” to get upload documents.
8. Click select “Upload/modify documents” to upload the documents.
9. After completing the above step. Please hit “Submit” to submit the application and get a confirmation page, please complete the page prompts for getting payment page.
10. Select the payment gateway option to make online payment for this procedure and get fee receipt.
11. Please print it or save it as soft copy for future reference.
12. This application will be processed and applicant gets notification about the rest of the process to obtain the certificate

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Required Documents

• Form 16 (application for trade certificate) Link for application : Form 16
• Valid trade license.
• Dealership letter from manufacture or any other appointing letter.
• The map of your workplace.
• PAN number of the trade owner.
• Any valid address proof (such as Voter ID etc. )
• GST Number of your business/firm.
• Documents of your workplace (documents of the place where you run your business or the Rent agreement if your run your business on rent)
• Photographs of your work place.
• Aadhaar Card
  

Note:

• All original and copy of original with self attestation as advised by respective authorities to be submitted as per requirement.
• Apart from the above documents, authorities may ask to submit additional information or documents. Please provide them for processing.

Office Locations & Contacts

Commissioner of Transport office
Block-6, Second floor, Dr. Jivraj Mehta Bhavan,
Gandhinagar - 382010.
Office Telephone No : 079 – 23251363
Fax No : 079 – 23251362
Email ID : [email protected]
Following link will get RTO Contact details: Link for RTO Contact Info

Eligibility

• A Valid trade license due for renewal

Fees

• For fee related information’s, please follow this link: Related Fees
  
  
• RTO authorities may provide more information on fees

Validity

A trade certificate granted shall be in force for a period of twelve months from the date of issue or renewal. (shall be effective throughout India.)

Documents to Use

• Form 16 (application for trade certificate) Link for application : Form 16

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

One day process.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Instructions

Please provide instructions on obtaining the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Need for the Document

• This certificate need to be renewed before it lapses to use the vehicle for the business purpose.
• Trade certificate is required by the bonafide dealer of a vehicle manufacturer.
• This certificate is issued for different class of vehicles like M/C, LMV, GOODS CARRIER, THREE WHEELER, MOTOR/MAXI CAB.
• This certificate is needed for an agency to use the vehicle for test-drive and demo purpose.

Information which might help

• The trade certificate shall be carried on a motor vehicle in a weather-proof circular folder and trade registration mark shall be exhibited in a conspicuous place in the vehicle.
• No holder of a trade certificate shall deliver a motor vehicle to a purchaser without registration, whether temporary or permanent.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.