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Ghana - Registering a Business or Entity (Registrar Generals Department)

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ProcedureEdit

How to Apply
In-Person Application

  1. Visit the Registrar General’s Department (RGD) office near you and express your interest at the service desk.
  2. You will then be required to pay for the Entity Type application form that you want to register, at a cost of GHS 3.50 at the in-house bank or download it via the RGD website or click the link below to select then download : (Application forms)
  3. Please read carefully through the application form as it contains different sections.
  4. Pick the control ticket service number and wait for your ticket number to be called.
  5. Submit the accurately completed form, along with the supporting documents (listed below) at the Business names Registration Counter for Verification and processing.
  6. Pay the processing application fees at the in-house bank.
  7. If the authorized official is satisfied that all the information are in order, your application will be approved and you will be issued with the entity registration certificate and other supporting documents immediately.



Online Application

  1. Visit the Registrar general’s department (RGD) website : Apply Online
  2. LOGIN by entering your user ID and password then click on “GO”, If you don’t have an account you will be required to sign up click on “Ghana online portal access” to create an account.
  3. On the RGD portal home page click on “service” tab, the Service page will be displayed, click on “Entity Registration” under the business section.
  4. Entity Registration Dashboard will display. Click “create new” button, if you have not reserved the Entity Name or click on “create from Name Reservation “button if you already reserved the Entity Name.
  5. If you select “create from Name Reservation option “you will be redirected to a Name Reservation Search page will display. Click on “Transaction ID” link of the Reserved Entity Name.
  6. If you select “create new option “You will be redirected to the next page to begin the Entity registration application process then click “create new” button
  7. Enter the “Business Details” i.e. Entity type, name, Nature of Business, Description, Principal Activity “then click on “save and proceed “button.
  8. “Address Details” page will be displayed, Enter Address details then click on “save and proceed “button
  9. “Contact Details” page will be displayed, Enter Contact Details. Then click on “save and proceed “button
  10. “Personal Details” page will be displayed. Enter Owner’s details and TIN of Proprietor then click “look up “button.
  11. Associate TIN Details pop-up window will be displayed. Scroll down and click “OK” Button. Click on “Save and proceed” in the next page
  12. “summary details of the main page will be displayed for verification click on “save and proceed”
  13. “Other Details” you will be required to fill all mandatory fields i.e. Select RGD Office Location from the drop list, Enter SME Details, select notification mode and details then click on “save and proceed” button.
  14. “Summary Details” page will be displayed for verification then click on “upload “button to initiate the upload required documents.
  15. “Document Upload” pop-up window will be displayed, Select the Document type by clicking the Tick Box, Enter Document Description then click on “Upload “button.
  16. “File Upload” page will then be displayed, Select the document then click on “Open” button.
  17. “Document Upload” window with Uploaded Document will display then click on “Done” button to return to the main screen.
  18. The next page will display the “application summary” for verification, if all the information are in order, click on “confirm “button.
  19. Success Message will be displayed. Click on “Print” button if you wish to have a copy of the transaction.
  20. The next step is making payment, Click Print Button to have a copy of transaction for payment (Payment are made at Authorize bank) or Click on “Make a Payment” link if you want to make the payment through RGD portal.
  21. Click “OK “button to complete the process.
  22. You will be notified of the outcome via email/SMS of the outcome and given further instruction.

Note : You may track the progress of the transaction via Portal Dashboard

Printing out the certificate

  1. Re-visit the RGD the home page by clicking the link below and log in : Printing Online
  2. On the RGD portal home page click on “service” tab, the Service page will be displayed.
  3. Click on ”Generate e-certificate” link under e-shop, to save and print certificate and other supporting documents after approval is given
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Required DocumentsEdit

  • Identification document (valid passport /national Identity card)
  • Completed application form
  • A certified Copy of the proprietor Tax Identification Number (TIN)
  • Any other document that may be required by the RGD

Office Locations & ContactsEdit

Ministry of justice and attorney general’s department
Address: P.O.BOX MB60, ACCRA
Telephone: +233-030 266 5051
Fax Number: +233-030 266 7609 Email address: [email protected]
Website: Website Link

Registrar General’s Department
Contacts address link: Contact info
Website: Website Link


EligibilityEdit

  • Service is open to all

FeesEdit

  • Entity Registration at 60 cedis
  • Certified true copy at 10 cedis
  • Application form fees 3.50 cedis


ValidityEdit

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to UseEdit

(Application forms)

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

  • Within 3 working days

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required InformationEdit

  • Principle place of business
  • Name of the business
  • Details of the Proprietor / Proprietress
  • Residential Address of Proprietor or Proprietress
  • Nature of the business Name
  • Postal address/contact details
  • Declaration by the applicant
  • Nationality and other important details

Need for the DocumentEdit

  • In relation to act 151 of business name registration of 1962 constitution of Ghana all businesses entity are required to register with the Ministry of justice and attorney, registration general’s department and obtain a business licences to be able to operate.

Information which might helpEdit

Refer: Guideline for the online application for entity registration, Guideline for the online payment process

Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External LinksEdit

(Ministry of justice and attorney general’s department)
(Registrar General’s Department)
Registrar General


OthersEdit

More information which might help people.


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