Ghana - Apply for Official or Administrative Search

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Procedure

Apply In-Person:

1. To Apply for official or administrative search in Ghana, the applicant has to approach the Land Commission office Contact link
2. Visit the office and obtain an application form from the relevant department.
3. Make sure that the applicant has all the documents in the “Required Documents” section of this page.
4. Payment of appropriate fees should be made and that can be found under the "Fees" section of this page.
5. Now, complete the application form with appropriate information under the relevant sections. Attest it with the applicant’s signature once completed.
6. Once completed filling the application form, submit it in person to the relevant authority at the office.
7. After submission, the application and other documents will be forwarded for examination and verification processes.
8. Once the verification and validation processes are over, the application will be approved and the officials will proceed to take required steps to issue the permit.
9. When the document is ready to be collected, the applicant will receive a formal notification from the office and the applicant can collect it by any applicable means.
10. Generally, the processing time for this procedure takes 1 month.

Apply online

1. Go to the online website link
2. In the given new window, click “login/register” button under “Login/Register to Avail following Facilities” on the left part of the screen.
3. User will reach login page. Please enter “User Name”, “Password” and “Captcha” as appropriate and click “Login” button.
   • If the applicants are a new user, then user please use the “Don’t have account, register…..” option to reach registration page. Complete the page prompts as appropriate and click “Register” button to register and then login.
4. Once login, in the given page click “Correction in personal details” button.
5. A new page prompts user to choose either “Self” or “Family” as per requirement. Please choose as per requirement and click “Next” button.
6. User shall also select the language of choice.
7. In the new page please enter the Part number and Serial number at the prompted space. Make entries which require changes or correction. Fill the required details correctly.
8. Upload relevant documents as applicable. Please enter email ID, Phone number and other details as applicable.
9. Enter the Captcha at the prompted space and click “Submit” button to apply online.
10. A system generated reference id will be displayed as acknowledgement.
11. Save this ID safe for the future reference to check the status.
12. This application will be processed by the department.
13. The internal process will be initiated to verify the details.
14. Applicant gets notification about the official or administrative search on the different stages of process.

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Required Documents

• An application letter
• Two (2) copies of site plan
• The site must be edged pink
• Site plan must have visible grid values and
• Site plan must be drawn to a scale of 1:2500 or any appropriate standard scale.

Office Locations & Contacts

Location: Accra
Address: Land Commission Office,
Second circular Rd, Accra
Cantonments, Accra
Email id: [email protected] / [email protected]
Contact number-: 0302 429760/ 0302 429762
Contact link
Location link

Eligibility

• Ghanaian citizens/ farmers are eligible.

Fees

• The fee for this official or administrative search is GHS 155.

Validity

• Official or administrative search validity is for1 year.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• Generally, the processing time for this procedure takes 1 month.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
E.g. The state office holds birth records since January 1908.

Required Information

• Applicant’s name
• Applicant’s address
• Contact number
• National identity card
• Email address

Need for the Document

• Administrative search warrants are generally required for non-consensual fire, health, or safety inspections of residential or private commercial property. The probable cause requirement for administrative searches is less stringent than that for a criminal investigation.

Information which might help

• Under the administrative search exception, “government investigators conducting searches pursuant to a regulatory scheme need not adhere to the usual warrant or probable-cause requirements as long as their searches meet 'reasonable legislative or administrative standards.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.