Germany - Obtain a Police Clearance Certificate (Certificate of Conduct)

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Procedure

PROCESS FOR CITIZENS OF GERMANY – FOR BOTH WHO LIVE IN GERMANY AND OVERSEAS:

I. German citizens in Germany

a. Apply in person

1. Applicant shall apply at your local registration office (Meldebehörde – register certificate issuing office) in which you are currently registered.
2. Link for contact: link please select the respective sites as per your requirement.
3. Fix an appointment. Go to the respective office with the completed application.
4. Don’t forget to take the required documents copy along with originals to the office.
5. Please talk to the authority for your requirement. As per authorities advice one has to submit the application along with documents.
6. Applicant should pay for the certificate as advised.
7. The certificate can be collected from the office where applicant applied in person upon notification or as per norms.

Note: Applicants while they were in overseas shall travel to Germany and apply in person as per the below address:

Bundesamt für Justiz, Besucherservice,

Adenauerallee 99 – 103, 53113 Bonn.

b. Apply online (in Germany and overseas) - Germany Obtain a Police Clearance Certificate (Certificate of Conduct) Online with Images

1. You can apply online if you have a valid and recognized electronic signature such as an electronic residency permit and a card-reading machine. Please follow the link for information: link
2. Link to apply online: link2
3. In the given page, please select “apply for certificate of good conduct” option on the left part of the page to reach online application page.
4. Applicant has to select the respective option to apply for self and hit next tab to get the next page.
5. Please follow the screen prompt for personal date and hit next tab at bottom to reach the next page.
6. Similarly, please fill up the prompts for supplementary data session, pay and followed by overview to initiate online application process. Applicant will get a request ID for future reference.
7. This submitted application will be processed by respective department.
8. After processing applicant will get notification for receiving the certificate as per norms.

II. German citizen - overseas

a. Mail(post)

1. Applicant should complete the application form and attach required documents along with payment proof for applying through mail as per the details provided below.
2. Application will be processed by the respective department.
3. Certificate will be delivered by mail or as per the norms applicable.
4. You can apply by mail to Federal Office of Justice at:

Bundesamt für Justiz,

Referat IV 2, 53094 Bonn.

PROCESS FOR NON CITIZENS OF GERMANY – FOR BOTH WHO LIVE IN GERMANY AND OVERSEAS:

I. Foreign national in Germany

a. Apply in person

1. Applicant shall apply at your local registration office (Meldebehörde – register certificate) in which you are currently registered.
2. Link for contact: link please select the respective sites as per your requirement.
3. Fix an appointment. Go to the respective office with the completed application.
4. Don’t forget to take the required documents copy along with originals to the office.
5. Please talk to the authority for your requirement. As per authorities advice one has to submit the application along with documents.
6. Applicant should pay for the certificate as advised.
7. The certificate can be collected from the office where applicant applied in person upon notification or as per norms.

Note: Applicant while they were in overseas shall travel to Germany and apply in person as per the address:

Bundesamt für Justiz, Besucherservice,

Adenauerallee 99 – 103, 53113 Bonn.

b. Apply online (in Germany and overseas)

1. You can apply online, if you have a valid and recognized electronic signature such as an electronic residency permit and a card-reading machine. Please follow the link for information: link
2. Link to apply online: link
3. In the given page, please select “apply for certificate of good conduct” option on the left part of the page to reach online application page.
4. Applicant has to select the respective option to apply for self and hit next tab to get the next page.
5. Please follow the screen prompt for personal date and hit next tab at bottom to reach the next page.
6. Similarly, please fill up the prompts for supplementary data session, pay and followed by overview to initiate online application process. Applicant will get a request ID for future reference.
7. This submitted application will be processed by respective department.
8. After processing applicant will get notification for receiving the certificate as per norms.

II. Foreign national - overseas

a. Mail(post)

1. Applicant should complete the application form and attach required documents along with payment proof for applying through mail as provided below.
2. Application will be processed by the respective department.
3. Certificate will be delivered by mail or as per the norms applicable.
4. You can apply by mail by to Federal Office of Justice at:

Bundesamt für Justiz,

Referat IV 2, 53094 Bonn.

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Required Documents

Country specific

• Valid passport.
• Valid identity document (identity card, passport, driving license).
• Address card (official certificate on personal identifier and address of domicile).
• A self addressed envelope for delivery of certificate as required.
• Valid respective “National Identification Card” as required.
• Applicable fees (proof shall be attached as applicable).
• A certified copy of passport with entries and exits.

Foreign national

• A copy of your passport while living in Germany.
• A copy of your permit of stay in Germany, passport number and place of issue as well.

In general

• Application form: form linkplease use the links under “the following application form can be used for the application”.
• Valid citizen proof (respective ID’s issued by respective nation).
• Passport size photographs.
• Birth certificate (as per requirement).
• Email ID (useful to communicate issues with respect to your application).
• Valid contact number (applicant can be communicated).

Office Locations & Contacts

Federal Office of Justice,
Adenauerallee 99-103, 53113 Bonn.
Telephone: +49 228 99 410-40
Fax : +49 228 410-5050
Contacts: link1 & link2

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Eligibility

• Applicant with valid passport and a valid address proof.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• The current address of the applicant must be same as in the passport and other supporting documents.
• Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

Fees

• The fee for each certificate of conduct is 13 €.
• Fee varies for case to case. Updated fee requirement will be provided by respective authorities while applying.
• Payment may be effected by sending a cheque, or by transfer to the account of the Federal Office of Justice given below:

Deutsche Bundesbank - Cologne Branch,

IBAN No.: DE49370000000038001005,

BIC/swift No.: MARKDEF1370.

Validity

• 3 months .
• Validity norms vary from country to country.

Documents to Use

The following application form can be used for the application.

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Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.    

Processing Time

• Usually 2 weeks time. Depending on the mode or country the time may go up.
• Processing time varies with respect to the country from where applied.

Related Videos

Germany - Obtain A Police Clearance Certificate (certificate Of Conduct) for Non-Citizens (Foreigner)

Germany - Obtain A Police Clearance Certificate (certificate Of Conduct) for Citizen


Germany - Online Police Clearance Certificate (certificate Of Conduct)

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Instructions

The person filing the application must prove their identity and, if they are acting as a statutory representative, their power of representation. The person concerned and their statutory representative may not have themselves represented on filing the application by a person holding a power of attorney, even if they are a lawyer. The application must contain the complete personal data of the person concerned and must be signed by him/her in person. Additionally, the address is to be stated to which the certificate of conduct should be sent. The personal data and the signature must be officially confirmed. Such official confirmation may be issued by a German diplomatic or consular representation or by a foreign authority or a notary.

The certificate can only be sent to the applicant personally at his/her private address. On specific request, it may also be sent to a public authority in Germany; in this case, the address of the authority, intended purpose and/or file number should be provided. A police clearance certificate is only available in German. Its contents are governed by law.

• You need to provide a police certificate when applying for permanent residence.

If you live in Germany

• You may apply for a police clearance certificate from the Federal Central Register of the Public Prosecutor General at the Federal Court of Justice.
• German residents must apply for a police clearance certificate through their local registration office Meldebehrde.

More information on how to apply for a police clearance certificate is available at www.bundesjustizamt.de

If you live outside of Germany

• You should apply in person or in writing for a Fhrungszeugnis

Required Information

• Family name at birth
• Present family name
• All first names
• Date of birth
• Place of birth
• Nationality
• Present private address
• Signature of the applicant

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Need for the Document

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

Each person over the age of fourteen may obtain an individual penal record. The application has to be filed with the registration office (Meldebehoerde) having jurisdiction over the applicant's residence. Former residents of Germany, no longer registered in Germany, can apply for an individual record through the German Embassy or Consulate in their country of residence, or directly with the Bundeszentralregister in Bonn. The application form is available at the German Embassy/Consulate, or directly from the Bundeszentralregister, Auslandsabteilung, Heinemannstrasse 6, 53175 Bonn.

Information which might help

The certificate of conduct for personal purposes (private certificate of conduct) is only sent to the person making the application.

The certificate of conduct for presentation to a German authority (certificate of conduct for official purposes) is sent directly to the authority. The authority must grant inspection of the certificate of conduct to the person making the application on request. The person making the application may require that the certificate of conduct, if it contains entries, is first of all sent to him/her by a Local Court of his/her choice for inspection. The registration authority must inform the person making the application of this possibility. The Local Court may only permit inspection by the person making the application in person. The certificate of conduct is to be passed on to the authority after inspection or, if the person making the application opposes this, is to be destroyed by the Local Court.

If the person making the application lives abroad, he/she may require the certificate of conduct, if it contains entries, to be first sent to an official representation of the Federal Republic of Germany named by him/her for inspection. The official representation of the Federal Republic of Germany may only permit the person making the application to inspect the certificate in person. After inspection, the certificate of conduct is to be forwarded to the authority or, if the person making the application opposes this, is to be destroyed by the official representation.

The certificate of conduct is only issued in German. Any translation that may be required is to be organised by the person making the application themselves. The content of the certificate of conduct is in l

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.

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