Wikiprocedure

Fiji - Get Notification of Resolution

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ProcedureEdit

Apply In-Person:

  1. To Get Notification of Resolution, the applicant must go to the Registrar of Companies office in Fiji. Contacts
  2. The applicant must obtain the “Form A6 - Notification of Resolution” Form from the authorities in the Registrar of Companies office.
  3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  4. The application form must be filled with the necessary details.
  5. The filled application form must be submitted to the officials in the Fiji’s Registrar of Companies office.
  6. After submitting, the authorities in the Registrar office will verify the application form.
  7. Then the Resolution made in the company will be notified to the Registrar of Companies office.
  8. The processing time will be intimated to the applicant while applying.

Apply Online:
ROC Pass:

  1. The “Notification of Resolution” can also be made online in Digital Fiji . Online Portal
  2. This process can be made only if the applicant has “ROC Pass” for his/her active registered company.
  3. On the web portal, select the “Apply” option.
  4. It will take you to the “Login Via” page.
  5. There will be two options available, namely, “e-Profile” and “ROC Pass”.
  6. If you are a New User, then you have to create account in “ROC Pass”.
  7. To get the “ROC Pass”, select “How to get ROC Pass” Link in the given website. Web Portal
  8. Then, Enter “Username”, “Email address”, and “Password”.
  9. Then enter the “Unique Entity Number”. (Business Name No. or the Company Number)
  10. Now a new page will open, on this click on the “e-service” tab and then select “Digital Registration” option.
  11. After that enter “Entity No”, and then “Tick the entity type (business name / company or foreign company)”.
  12. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  13. Then, Complete the Digital registration form, and then “Upload required documents”.
  14. Finally select the “Submit” option.
  15. The ROC office will verify your digital registration application and process. Later, you will receive the ROC-Pass.
  16. After receiving the “ROC Pass”, the applicant can file “Notification of Resolution” using the “Login Credentials” on same website portal. Online Portal
  17. The necessary information must be entered on the web page.
  18. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  19. After submitting, the authorities in the Registrar office will verify the application form.
  20. Then the Resolution made in the company will be notified to the Registrar of Companies office.
  21. The processing time will be intimated to the applicant while applying.



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Required DocumentsEdit

For Get Notification of Resolution:

  • A copy of the Company's Special Resolution
  • Articles of Association (if required)
  • Assent of Member (A26 Attachment 1) (if required)
  • Proof of Consent (for representatives)


For ROC-Pass Creation:

  • Letter of Authorisation (LOA) for whom the ROC Pass Admin Role is to be assigned to(This must be assigned to an Officeholder or any other authorised personnel)
  • LOA must have the following information
  • Director/ Company secretary’s Name
  • Email Address and Phone No
  • Entity Name and No.
  • Copies of tin letter/ joint card and a photo ID - Driver’s licence/ Birth Certificate/ Election Voter Registration. (EVR)


Other Documents for Digital Registration are:
BUSINESS NAMES (INDIVIDUAL/FIRM)

  • Photo ID of individual(s) - business name holder.
  • Tin card/Tin letter of individual(s) - business name holder.
  • Latest Business Name Registration Certificate.
  • Business name holder details. (including email address)
  • Registered trust deed. (if applicable)
  • Foreign company certificate if foreign company is the business name holder.
  • Signed proof of consent of all business name holders if lodged by an agent.
  • Foreign investment registration certificate. (if obtained)
  • Directors’ consent. (Business name holders’ consent if it is firm)
  • Other relevant supporting documents. (if any)


COMPANIES (PRIVATE/PUBLIC)

  • Photo ID of individual(s) –officeholder (s) (Directors/ company secretary)
  • TIN card/letter of all officeholder (s).
  • office holder(s)details (including valid email address)
  • Articles of Association. (if adopted its own)
  • Registered trust deed. (if applicable)
  • Director(s)’ consents, If more than one officeholder(s).
  • Latest Company Registration Certificate.
  • Letter of Authority if lodged by an agent.
  • Latest change of Company Name Certificate. (if required)
  • Other relevant supporting documents. (if any)


FOREIGN COMPANIES

  • Photo ID of individual(s) – officeholder(s), local agent.
  • Foreign company registration certificate. (issued by ROC)
  • A statement of all subsisting charges excluding charges in relation to Property solely situated outside Fiji.
  • Certified copy (or if a certified copy cannot be obtained, a copy of the instrument and a statutory declaration confirming it is a true and correct copy) of the charter, statutes or memorandum and articles of foreign company or other instrument constituting or defining the constitution of the foreign company.
  • Signed Directors’ consent by all business name holders if lodged by an agent.
  • Latest copy of Foreign Investment Registration Certificate. (FIRC)
  • Foreign company Incorporation certificate. (Country of Incorporation)
  • Other relevant supporting documents. (If any)



Office Locations & ContactsEdit

Registrar of Companies Office
Level 2, Suvavou House Victoria Parade, Suva, Fiji
Phone: (679) 331 2981
Fax: (679) 3318 830
Hotline: 321-2311
Hours - Monday –Friday - 9.00 am – 5.00 pm
E-mail: [email protected]

[email protected]
[email protected]

Address & Contacts link
Location link

EligibilityEdit

  • Active Company Owner in Fiji is eligible to apply for this procedure.
  • ROC Pass holder of a registered company. (For online Registration)



FeesEdit

  • There is no fee for this procedure.
  • However, if the applicant makes late notification about the Company’s Resolution, then the stipulated late lodgement fee will be applied.



ValidityEdit

The notification regarding the Company’s Resolution is valid until the resolution comes into existence.


Documents to UseEdit

Please attach documents that can be used by people. E.g. links


Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

The processing time will be intimated to the applicant while applying.


Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.


Required InformationEdit

COMPANY DETAILS

  • Company name
  • Company number


LODGEMENT DETAILS
Who should the Registrar contact if there is a query about this form?

  • Firm/organisation
  • Contact name
  • Position description
  • Telephone number (during business hours)
  • Email address (optional)
  • Level/Office building
  • Street number and street
  • Town/City
  • Island/State/Territory


TYPE OF RESOLUTION (Tick Wherever applicable)

  • Change of Company name - Section 28
  • Change of Articles of Association - Section 46
  • Change of Company type - Section 76
  • Winding up voluntarily - Section 574


DETAILS OF CHANGE OF COMPANY NAME

  • Reservation number (if any)
  • Proposed company name (including the legal elements below)
  • Ltd
  • Limited
  • Pte Ltd
  • Pte Limited
  • An Unlimited Liability Company


Is the proposed name identical to a registered business name(s) in Fiji? – Yes/No

CHANGE TO ARTICLES OF ASSOCIATION

  • The company will adopt the Standard Form Articles of Association
  • The company will adopt its own Articles of Association


DETAILS OF CHANGE OF COMPANY TYPE

  • Private Company Limited by Shares – convert to:
  • Public Company Limited by Shares
  • Unlimited Liability Company
  • Public Company Limited by Shares – convert to:
  • Private Company Limited by Shares
  • Unlimited Liability Company
  • Unlimited Liability Company– convert to:
  • Private Company Limited by Shares
  • Public Company Limited by Shares
  • Company Limited by Guarantee – convert to:
  • Private Company Limited by Shares
  • Public Company Limited by Shares
  • Company Limited by Shares and Guarantee – convert to:
  • Private Company Limited by Shares
  • Public Company Limited by Shares
  • Company Limited by guarantee


COMPANY NAME AFTER RESOLUTION IF CHANGE OF COMPANY TYPE

  • Proposed Company name (including the legal elements below)
    • Ltd
    • Limited
    • Pte Ltd
    • Pte Limited
    • An Unlimited Liability Company
  • Reservation number (if any)


WINDING UP VOLUNTARILY

  • Resolution to wind up voluntarily
  • Details of resolution
  • Date of meeting or resolution


SIGNATURE

  • Name
  • Capacity – Director/Company Secretary
  • Signature
  • Date signed



Need for the DocumentEdit

  • If the company is making any new resolution, then they must notify the Registrar of Companies regarding the Resolutions.



Information which might helpEdit

  • All local companies, foreign companies, or Business Name owners in Fiji must have digital registration of their Business/Company.
  • The last date to complete their Digital Registration process in December 31, 2021.



Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.


External LinksEdit

Place some external links which might help.



OthersEdit

More information which might help people.



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