Botswana - Export or Repatriate a Deceased Body

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Procedure

Apply In-Person

1. The application to Export a Deceased Body from Botswana shall be made to the Department of Protocol and Consular Services office, which is under the Ministry of International Affairs and Cooperation office, which facilitates burials and repatriation of foreign nationals in Botswana.Ministry Contact Details
2. Applicants should first contact the diplomatic mission, or consulate of the country of the deceased in Botswana and request a Note Verbale authorizing repatriation of the deceased from Botswana.
3. Upon receiving the request, the embassy officials will request the following documents for the remains of the deceased to be transported.
   • Proof that the deceased person is a foreigner e.g., Passport, Birth Certificate, or Identity Card
   • Locally issued burial and/or transit permits.
   • Certified copy of the Death Certificate.
   • A letter from the local health authority certifying that the deceased did not die of contagious disease.
   • A letter from the Director of the funeral home stating how the body was embalmed.
   • Copy of Passport/ID of Shipper
   • Contact Details of Consignee and ID/Passport number
4. They (the embassy) may also give the next of kin some forms to fill. This depends on the country where the deceased passed away. Each country has its own procedures for dealing with the repatriation of the bodies of the deceased.
5. On receipt of the above documents, the application will be registered for processing and consideration which is within 7-14 days.
6. After processing, the High Commission will issue a letter of no objection (Note Verbale) for the remains to be transported from Botswana and issue it to the applicant against his/her identity document.
7. Submit the Note Verbale and accompanying documents (death certificate, a copy of passport or Identity card of the applicant, residence permit, letter from the spouse or authorized immediate family member consenting to the repatriation)to the Office of the Department of Protocol and Consular Services, housed at the Ministry of International Affairs and Cooperation office, for processing and consideration, which is within 2 working days.
8. After processing, the repatriation permit/ export document is printed out and made available to be issued to the applicant upon producing their identity document and the Death Notification certificate.
9. No fee is charged for the service.
   

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Required Documents

• Death Certificate/Death Notification certificate
• Copy of passport or national Identity card of the applicant
• Note Verbale from country's representative Diplomatic Mission or Consulate (Attach Link of Diplomatic Missions accredited to Botswana)
• Letter of consent from the spouse or authorized immediate family member.
• Copy of passport of the deceased.
• Copy of residence /work permit (for resident)
  

Office Locations & Contacts

Department of Protocol and Consular Services
Ministry of International Affairs and Cooperation
postal address: Private Bag 00368 
Gaborone
Botswana
physical address: Government Enclave
Tel. (+267) 3600700
Fax. (+267) 3973067
Email. [email protected]

Tel. (+267) 3600744
Fax. (+267) 3974516
Mobile phone: (+267) 72 376 603
Email: [email protected]
Ministry Contact Details
Ministry Business hours: Monday-Friday from 8:00 am-1:00 pm and 2:00 pm -5:00 pm, closed during Public Holidays.

Eligibility

Next of kin/ authorized family member of the deceased.

Fees

No fees are associated with the service.

Validity

The permit is valid for 3 months, so it is expected that within that period of 3 months deceased is exported to the country of origin.

Documents to Use

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Sample Documents

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Processing Time

This process takes 7 days to 14 days to be accumulatively complete provided all the documents have been provided.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.gIn the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please Note.

• A metal hermetically sealable casket is recommended for shipment of the body.
• In addition, identify a funeral home to take and preserve the body once it arrives at the deceased home country.
• Also, the family will pay the airline transportation costs for the body, washing and embalming the body, and buying the coffin.
• The transportation cost also differs with different airlines having different transportation fees, and also the washing and embalming the body and buying the coffin will differ with the funeral home/mortuary handling the body.
  

Required Information

• Name of deceased
• Name of Next of Kin
• Cause of death
• Date and Place of death
• Embalmment information
• Burial permit information
• Declaration by the applicant.
  

Need for the Document

This is the process that allows the sending of the body of a deceased citizen of another country, who died in Botswana, back to their home country.

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Gov.BW Repatriation of Foreign Nationals

Others

More information which might help people.