Botswana - Apply for Hybrid Mail Service at Botswana Post

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Procedure

Apply In-Person

1. To apply for Hybrid Mail Service, interested applicants should visit the nearest Botswana Post office. Botswana Post Branch Offices Contact Details
2. Express your interest to access the service at the customer service desk/office; collect, complete, and sign the applicable Registration Application Form. Copies of the application forms are available for free at any of the Botswana Post offices located countrywide.
3. Submit the duly completed Registration form in all respect, attached with the relevant supporting documentation as mentioned under the “Required Documents” section of this page. Any omission of these documents will render the registration processing incomplete.
4. Upon receipt of the application file, the customer service officer will verify, if all the necessary information and documentation has been provided and that the applications comply with the selection criteria, before processing the application.
5. The client will be advised to pay the annual service fee and obtain a payment receipt. A copy of the Registration Form will be signed and stamped by the customer service officer and issued to the client, which will serve as a contract between you and the Botswana Post office.
6. An online account will then be activated to serve as a link between the client and the Botswana Post office, client will be issued with a password/username to be able to access Hybrid Mail Service via the account.
   

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Required Documents

• A valid National Identity (Omang) or passport {for personal use}
• A Valid National Identify (Omang) or passport, and Certificate of Incorporation {in case of a business}.
• Any other additional supporting documentation request by the Botswana post office.
  

Office Locations & Contacts

Botswana Post Office
Head Office
Address: Plot 539552, Khama Crescent
P.O. Box 100, Gaborone
Botswana
Tel: (+267) 391 1473 (+267) 393 0629
Toll-Free: 0800 33 55 77
Whatsapp & SMS: +267-77537517
Email: [email protected]

• Botswana Post Head Office Contact Details
  
• Botswana Post Branch Offices Contact Details
  
• Botswana Post Website
  

Eligibility

• Medium and large businesses, as well as government departments, organizations, and parastatals that receive Mail large quantities of invoices, statements, and time-sensitive notices.
• Applicants should have a network connection.
• Applicants should have a Post Box with the Botswana Post office and wish to upgrade their service.
• A corporate/business should have a certificate of registration.
  

Fees

Please consult with the Botswana Post office.

Validity

The Hybrid mail Service is valid forever as long as the subscriber pays the prescribed service fee, failure to do so will lead to disconnection of the services.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The time frame for processing the application is within the day.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Payment of the service fee.

• When subscriptions are due, you will receive a notification via SMS, email, and a letter in your post box from the Botswana Post office requesting you to make the applicable annual rental fee or service fee.
• Payment can be made either in-person over the counter at any Post Office, or via the Botswana post website, or via mobile applications: PosoMoney or other money mobile app.
  

Required Information

• Full names of the applicant/organization
• Company’s Specific area of trade
• Contact details (Mobile phone/telephone No. /Postal address/ Email address details
• National ID/passport number
• Company/organization Registration certificate details
• County/City/Town
• Preferred Post Office
• Current email address
• Individual/ Company Physical Address
• Declaration by the applicant
  

Need for the Document

• The Hybrid mail service deals with printing and mail production on behalf of a client by the Botswana post office. It entails template design for bills, statements, letters, and time-sensitive notices.
•  Hybrid Mail is directly lodged electronically from the customers' computer by the Botswana post office, this mail is then handed over to the Mail Operations department for formatting, processing, printing, sorting, folding, and enveloping of mail, the mail is then posted.

Hybrid Mail Services Benefits

• Reduction in mailing costs – No more printing, folding, inserting, or enveloping.
• Elimination of mail collection, sorting, and lodgment costs.
• Shorter delivery time due to direct lodgment to Botswana Post.
• Enable both printed and electronic distribution in one process.
  

Information which might help

Enter other informations which might help.

Other uses of the Document/Certificate

The postal address can be used as proof of residence

External Links

Botswana Post

Others

More information which might help people.