Kenya - Obtain a KEBS Standardization Mark Quality Permit

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Procedure

Apply In Person

1. The request for a Standardization Mark Quality Permit shall be made to the Kenya Bureau Standards (KEBS) Offices. KEBS Regional Offices Contacts
2. Applicants will be required to complete the Standardization Mark Permit Application Form STA-1, Declaration form STA-6, and Standards levy notification form( SL1) freely issued at any of the regional KEBS offices, or downloadable via the KEBS website KEBS KEBS Mark of Quality, form is located under the “Standardization Mark of Quantity” section or use these links to directly download the forms Standardization Mark Permit Application Form STA-1 and KEBS Declaration Form and Standards levy notification form( SL1) . To be submitted in duplicate (two identical forms).
3. Upon obtaining the application forms, the applicant should legibly complete the forms, attach a valid copy of the certificate of incorporation and submit them to the KEBS - Revenue section for processing.
4. The applicant is issued an Entry Number Letter, and a KEBS invoice to make payment against.
5. After making payment share proof of payment with the KEBS-Cash Office and obtain a KEBS receipt. Please refer to the “Fees” section of this page for more information.
6. Submit the complete file to the KEBS-One Stop Shop section, the KEBS officer shall then schedule a factory inspection visit and issue the applicant a initial-Routine Inspection form ( STA-10) (New applicants) to complete and submit it to KEBS before the inspection is carried out.
7. During the inspection visit, the applicant will be required to supply the KEBS inspector with the Production process. The factory should have criteria for acceptance of raw materials in place, and the final output should be properly labeled and packaged (where applicable) in accordance with KEBS standards.
8. Samples will be collected. Samples are analyzed at KEBS laboratories or other accredited/Designated laboratories to check compliance. The test report is sent to the applicant via email.
9. If nonconformities are identified at the point of Inspection, the Manufacturer has the responsibility to undertake corrective action and inform KEBS to confirm the actions taken.
10. If samples comply and the inspection officer’s report indicates compliance with codes of practice a recommendation is made for issuance of a permit to use standardization mark to the Permit Standardization committee (PSC) for standardization Mark.
11. If samples fail to comply in the first instance and corrective action is reviewed for appropriateness retesting of parameters not complied with is done free of charge and if the product complies permit to use the standardization mark is issued
12. If samples fail to comply in the second instance and subsequent tests, testing will be carried out at the expense of the manufacturer.
13. Where the Permit Standardization Committee (PSC) approves the request, a permit is issued.
14. While collecting the permit, the applicant will be required to present their identification document for verification.
15. The applicant is also issued with a soft copy of the standardization mark to incorporate when branding their products. The standardization mark quality permit is valid for one year from the date of issue.

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Required Documents

• Duly completed in duplicate:
  • Standardization Mark Permit Application Form STA-1
  • KEBS Declaration Form
  • Standards levy notification form( SL1) .
  • initial-Routine Inspection form ( STA-10) (New applicants)
• Valid Identification document.
• CR12 for Ltd Companies, Certificate of incorporation  CR12 (for Ltd Companies), evidence for registration for CBOS, Cooperatives societies, self-help groups, etc.
• Proof of payment of the prescribed fees
• Bottling Water Requirement

Office Locations & Contacts

Kenya Bureau Standards (KEBS)
Head Office
Address: Popo Road, Off Mombasa Road,
P.O. Box 54974 - 00200 Nairobi, Kenya.
Tel: + 254 (20) 694 8000
Mobile: 0722 202 137 or 0734 600 471/2
PVOC: 0724 255 242
KEBS Regional Offices Contacts
KEBS Website

Eligibility

• All manufacturers are eligible to make the application.
• An applicant for the food fortification logo must have a valid Standardization Mark or Diamond Mark for the food vehicle.

Fees

• Standardization Mark (S-Mark) Fee Schedule
  
• The applicant is also required to facilitate travel arrangements and local running at the destination country.

Payment methods: cash, cheque, mobile money platforms

• The costs are exclusive of VAT. A cash deposit(s) should be made to the following accounts: Kenya Commercial Bank A/C no. 229961506, National Bank of Kenya A/C no 0100105109700, Co-operative Bank 0113601340301, and Central Bank of Kenya 04-010-0203. Payments can also be made through MPESA. Click here to access information on making payments via MPESA.
  

Validity

• The Diamond mark quality permit is valid for one year from the date of issue unless suspended, cancelled, or revoked by the Authority.
• A renewal application should be submitted at least a month, before the expiration date of the current permit.

Documents to Use

• Standardization Mark Permit Application Form STA-1
• KEBS Declaration Form
• Standards levy notification form( SL1) .
• initial-Routine Inspection form ( STA-10) (New applicants)

Sample Documents

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Processing Time

• The time frame accumulatively for processing the application is within a week.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

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e.g. The state office holds birth records since January 1908.

Required Information

• Full names of the manufacturer
• Contact Details
• Name of firm
• Address of the factory
• Description of the commodity upon and in respect of which the standardization mark is to be used.
• Trademark or brand which is in use in respect of the commodity
• Declaration by the applicant.

Need for the Document

• Standardzation Mark of Quality is a mark of excellence awarded to manufacturers (either based locally or abroad) which has demonstrated high degree of excellence in product manufacturing and quality standards as set by the Kenya bureau of standards (KEBS) which is regulating body.
• A permit to use a Standardization Mark is issued to a firm to certify that a particular product conforms to requirements in a Standard.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

• KEBS Standards Act
  
• Standardization Mark Permit Process
  

Others

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