Kenya - Amendment of Non-Governmental Organization Constitution

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Procedure

• A non-governmental organization (NGO) is a non-profit, voluntary citizens’ group that is organized on a local, national or international level.
  
• All NGO’s must be registered by NGO Coordination Board in accordance with the NGO coordination Act.
  
  

Apply In-Person

1. The Board of directors of a NGO should carry out a meeting and take minutes on having a amendment’s to the constitution.
   
2. This is followed by amending of the NGO’s constitution.
   
3. Once the new constitution is ready and a formal application addressed to the Executive Director seeking for consent, signed by the five registered officials of the Organization should be made.
   
4. The application should be submitted to the Non-Governmental Organizations Co-ordination Board offices together with the required documents.

   (i) Minutes of the meeting proposing amendment .
   

   • The minutes should be submitted within 14 days from the date of meeting.
     
   • The minutes should indicate the reasons for having the amendment.
     

   (ii) Amended copy of the constitution with highlighted sections to be amended
   

5. You should then proceed to pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices. A Processing fee of Kes.4,000/= is charged for the request.
   

   Payments by Cheque or cash should be made to:
   

   NGO’s co-Ordination Board Account no: 01136030582102
   

   Co-operative bank
   

   Co-op house branch
   

6. On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the amendments and affect them within 90 days.
   
   

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Required Documents

1. Formal application addressed to the Executive Director seeking for consent, signed by the five (5) registered officials of the Organization.
   
2. Copy of the Minute of the meeting authorizing the amendments to the Constitution to be submitted within 14 days of the meeting clearly giving reasons for the amendment.
   
3. Copy of the new Constitution with highlighted sections to be amended.
   
   

Office Locations & Contacts

Non-Governmental Organization (NGOs) Co-ordination Board - Head Office
Address: Co-operative Bank House, 15th Floor, Haile Selassie Avenue
P.O. Box 44617 – 00100
Nairobi
Tel: 254-20-2214044, 2214887
Email: [email protected] /[email protected] /[email protected]
Website:Link

Ministry of Interior and Coordination of National Government
State Department of Coordination
Telposta Towers, Nairobi
P. O. Box 30478 - 00100 Kenya
Telephone: Tel. +254 020 2228411
E-mail: [email protected]
Website: Ministry of Interior and Coordination of National Government

Eligibility

• Registered Non-governmental organisations in Kenya are eligible to make an amendment of their constitution.
  
  

Fees

• A processing fee of Kes.4,000/= is charged
  
  

Validity

• The validity of the constitution is forever.
  
  

Documents to Use

• The application is done by writing the request letter to the Executive Director of the Non-Governmental Organization Board.
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the change the name and changes are effected within 90 days
  
  

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Instructions

1. The Board of directors of a NGO should carry out a meeting and take minutes on having a amendment’s to the constitution.
   
2. Amend the NGO’s constitution.
   
3. Make formal application addressed to the Executive Director seeking for consent, signed by the five registered officials of the Organization should be made.
   
4. The application should be submitted to the Non-Governmental Organizations Co-ordination Board offices together with the required documents.
   
5. Pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices
   
6. On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the change the name and amendments are effected within 90 days.
   
   

Required Information

1. Name of NGO.
   
2. Proposed name changes
   
3. Reasons for amendment
   
4. Names, designations, and signatures of five registered officials
   
5. Minute of the meeting authorizing the amendments
   
   

Need for the Document

• This application allows for a NGO to amend its constitution.
  
  

Information which might help

• The Non-Governmental Organizations Co-ordination Board is a State Corporation established by the Non-Governmental Organizations Co-ordination Act (Cap 19) of 1990. The Board has the responsibility of regulating and enabling the NGO sector in Kenya.
  
• The Board is currently under the Ministry of Interior and Coordination of National Government.
  
• All NGO applications should be typed or filled in block letters.
  
• All applications MUST contain ORIGINAL signatures of the officials and members as applicable.
  
• All signatures must be originals, scanned copies will not be accepted
  
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Non-Governmental Organizations Coordination Act 1990 Kenya
  
  

Others

More information which might help people.