Guernsey - Obtain police clearance certificate

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Procedure

Applying process in Guernsey for citizen and non citizens.

a. Apply in-person

1. Police Clearance Certificate can be applied at “Guernsey Police Disclosure and Vetting Unit ”.
2. Link for contact:link
3. Address:
   Guernsey Police,
   Disclosure & Vetting Unit,
   C/O Guernsey Border Agency,
   New Jetty, White Rock,
   St Peter Port, Guernsey GY1 2LL.
   Tel (01481) 741462
4. Go to the respective office. Don’t forget to take the required copy of documents along with originals to the office.
5. Link for form:link
6. Application forms can be also be obtained from the respective office on visit. Please follow as per authorities guidelines and submit the completed application along with documents. Applicant should pay for any charges if required as advised.
7. This application will be processed by respective department.
8. The certificate can be collected from the office where applicant applied in-person or will be delivered through mail upon notification or issued as per norms.

Applying process – overseas for citizen and non citizens.

a. Apply through mail(post)

1. To Obtain a Police Clearance Certificate, the applicant has to approach the Federal Police Guernsey – link
2. The applicant has to visit the office with the request letter.
3. An application form will be provided to the applicant by the concerned officer. or it can be downloaded from the following link – link
4. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
5. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
6. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
7. Submit all the documents with the completed form to the concerned officer.
8. The applicant has to pay the prescribed fee of £20.
9. After receiving the application, the concerned authority will check the submitted application and document set. If all are in place, the application will be accepted.
10. An acknowledgment receipt will be provided. Please save it for future reference.
11. Once the process gets completed, the applicant gets a call from the office regarding the application.
12. The applicant will get the police clearance certificate through mail.
13. This entire process can be completed within 4 weeks or as per the timeline advised by the respective department authority.

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Required Documents

Country specific

• Valid identity document (identity card, passport, driving license).
• Valid passport.
• Citizen proof/Document of National Identity (DNI)

Foreign national

• A copy of your passport while living in Guernsey.
• A copy of your permit of stay in Guernsey, passport number and place of issue as well.
• Proofs of legal stay (copy of passport held during the said period with respective stamp and seal).

In general

• Application form: link
• Valid citizen proof with photo (respective ID’s issued by respective nation).
• Email ID (useful to communicate issues with respect to your application)
• Complete address for communication
• Valid contact number (applicant can be communicated)
• Passport-size photos.
• Birth certificate (as per requirement).
• Self addressed envelope.

Office Locations & Contacts

Guernsey Police,
Disclosure & Vetting Unit,
C/O Guernsey Border Agency,
New Jetty, White Rock, St Peter Port, Guernsey.
GY1 2LL, Tel (01481) 741462
Ph: (01481) - 741462

Contact:link and link2

Eligibility

• Applicant with valid passport and a valid address proof.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• The current address of the applicant must be same as in the passport and other supporting documents.
• Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

Fees

• £20
• Fee/charge varies for case to case. Updated fee requirement will be provided by respective authorities while applying.

Validity

Validity norms vary from country to country.

Documents to Use

Document downloads

Form to apply for a basic police disclosure

Sample Documents

Information Pamphlet for Basic Police Disclosures

Processing Time

Processing time varies with respect to the country from where applied.

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

• You should contact the Guernsey Police Disclosure & Vetting Office to obtain police clearance certificate.
• Criminal record checks are a means of employment vetting and are available according to the type of employment sought.
• Basic police checks can be obtained from Guernsey Police, and higher levels of checks (Standard and Enhanced) can be obtained from the Disclosure and Barring Service (DBS) via the Guernsey Vetting Bureau. For further information on employment vetting please contact the Guernsey Vetting Bureau on (01481) 741462 or click here.

Required Information

• Title
• Surname
• Forename(s) (in full)
• Surname at Birth (if different)
• All other surnames used
• Any other forename(s) used (in full)
• Date of Birth
• Gender
• Town / City of Birth
• Country of Birth
• Your Current Address
• Postcode
• Home Telephone No.
• Mobile Telephone No
• Postal Address for Certificate (If different from above)
• Postcode

Need for the Document

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

A Basic Disclosure is a copy of all unspent convictions and cautions recorded on the Police National Computer and local police systems. You may be asked to apply for one by an employer/prospective employer.

Information which might help

Guernsey Police is committed to providing individuals with access to their personal data. It is recognized that this can be for a number of purposes. These are outlined below.

Basic Disclosure

Required for employment purposes, a Basic Disclosure comprises all unspent convictions and cautions. You apply for a Basic Disclosure in person at the Disclosure & Vetting Unit, C/O Guernsey Boarder Agency, New Jetty White Rock, St. Peter Port between 9.00am and 3.00pm, Monday to Friday (excluding bank holidays).

You will be required to complete a form that will ask for your name, previous names, address and date and place of birth. You will be required to provide a form of photographic identification and there is a fee of 20, payable by cash or cheque.

The Basic Disclosure will be sent to the address on the form within 4 weeks.

For further information please contact the switchboard on (01481) 741462or email [email protected]. and ask to speak to someone about Basic Disclosures. ACRO Police Clearance Certificate

The Association of Chief Police Officers' Criminal Records Office produce Police Clearance Certificates for travel or immigration to the following countries :-

Australia

Belgium

Canada

New Zealand

South Africa

United States of America

The link at the bottom of the page will take you to their website where you will find all the information needed to apply for a certificate. Alternatively you can contact ACRO on 0845 60 13 999.

Subject Access Request

Under Section 7 of the Data Protection (Bailiwick of Guernsey) Law, 2001 individuals can ask whether any information is held about them by an organisation and request a copy of that information. This is known as the right of subject access.

Subject access can be used to obtain a full copy of your convictions and cautions or can give you access to other personal data we hold such as specific incidents involving yourself.

You can make a Subject Access Request either in person at the Disclosure & Vetting Unit between 9.00am and 3.00pm, Monday to Friday (excluding bank holidays).

You will be required to complete a form that will ask for your name, previous names, address and date and place of birth and to select what information you require. You will be required to provide a form of photographic identification and, if submitting your request by post, a copy of a utility bill or bank statement along with verified copies of your ID. For more information on how to get you ID verified please contact the Disclosure Department on (01481) 741462. There is a fee of 10 payable in cash or cheque.

The information requested will be sent to the address given on the form within 60 days.

The Subject Access Form and an information pamphlet are available for download at the bottom of this page.

For further information please contact the Vetting Unit on (01481) 741462 or email and ask to speak to someone about Subject Access.

Other uses of the Document/Certificate

In many immigration cases you may be requested by relevant Government to present Police Clearance Certificate from another country where you have resided for some time. If you are going through immigration process, you will definitely be asked for such a certificate.

Sometimes people who intend to work abroad or in highly sensitive establishments also require reports of good behavior, especially from the police, before they are allowed to work.

External Links

The States of Guernsey

Guernsey Police

Guernsey Vetting Bureau

Disclosure and Barring Service Website

Others

Care will be taken to ensure that all data included on a Basic Disclosure relates to you. To assist this process it is important that you give as much information as you ca