Ghana - Apply for Data Protection Service (Organizations)

Advertisement

Procedure

Apply In-Person:

1. To Apply for Data Protection Service (organizations) in person, the applicant has to approach the Ghana Data Protection Commission Contact link.
2. Collect the application form from the respective office.
3. The applicant must make sure he or she has all the required documents that are required for this process to be successful and they can be found under the "Required Documents" section of this page.
4. Submit the duly completed form along with the supporting documents {listed below}to the Helpdesk/ Reception Counter, Data Protection Commission Office {DPCO} to be verified by the attending officer.
5. If the content of the application form is not filled accurately or there are missing documents your application will not be accepted and will be issued back, for correction.
6. If the officer is satisfied that the application file is in order, the file will then be forwarded to a Data Controller Senior officer to be verified and processed.
7. If the Data Controller Senior officer is satisfied that all the conditions as set for the application are meet, you will be informed of the approval by writing/mail and required to make payment to the prescribed registration fee.
8. Payment of appropriate fees should be made and that can be found under the "Fees" section of this page.
9. Payment can be done at the Data Protection Office by cash or by cheque drawn to the order of the Government of Mauritius.
10. Please Note: Data Protection Office will NOT accept any combined cheques for payment of Registration/Renewal in respect of Controllers. All applications must be accompanied by their individual cheques.
11. It is also advisable to write the Application ID number and name of controller on the back of the cheque and submit the cheque for payment to the Cash Office at DPC office for processing within 14 days of the date of filing the application.
12. Upon making payment, present the payment receipt along with your NIC to the DPC registry office to be verified by the registrar, who will then issue you with the registration certificate as a controller.
13. The processing time for this procedure takes approximately 14 days.

Advertisement

Required Documents

• A copy of Certificate of Incorporation and/or the Business Registration Number (BRN) card or any other document confirming the existence of the said organization.
• Valid identification document {National Identity card {NIC}/Passport)
• Any other related documents supporting the change of name, amalgamation or cessation of business issued by the Corporate and Business Registration Department (i.e. Companies Division).

Office Locations & Contacts

Data Protection Commission
Location: Accra
Address: Data Protection Commission
Pawpaw St, Accra, Ghana
JRRR+Q2 Accra, Ghana
Contact number- +233 30 222 2929
Location link
Contact link

Eligibility

• All public and private organisations, societies, partnerships, professionals such as doctors, lawyers, engineers, architects, notaries and sole traders such as jewellers, bookmakers and any other organisations processing or keeping personal data of living individuals in Ghana are eligible for this application.

Fees

• Link
  

Validity

• The validity of the registration certificate will be 3 years and renewable thereafter.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time for this procedure takes approximately 14 days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Where there is a change in any of the particulars in your application, the applicant must, within 14 days of the date of the change, notify the Commissioner in writing of the nature and date of the change. A controller or processor who fails to notify the Commissioner will commit an offense and will, on conviction, be liable to a fine not exceeding 50,000 rupees.

Required Information

• Controller details
• Full name
• Address {Block/house number/street /village/town}
• Contact details {Telephone number /Fax /Email address}
• Representative and date protection officer details
• Full name
• Address {Block/house number/street /village/town}
• Contact details {Telephone number /Fax /Email address}
• Description of personal details
• Name, address, National Identity Card Number, etc.
• Categories of data subject
• Employee, client, supplier, shareholder, etc.
• Purpose of processing
• For payroll, invoicing, know Your Customer, registration, etc.
• Total number of employees

Need for the Document

• All public and private organizations, societies, partnerships, professionals such as doctors, lawyers, engineers, architects, notaries, and sole traders such as jewelers, bookmakers, and any other organizations processing or keeping personal data of living individuals, are required to register themselves as a controller with the Data Protection Office and obtain a registration certificate.

Information which might help

• Data protection Act, 22012(Act 843) defines a data controller and data processor in Ghana.

Other uses of the Document/Certificate

• National identity Card can be used as proof of identity.
  

External Links

• Link
  

Others

More information which might help people.