Egypt - Obtain a Non-Governmental Organisation Certificate

ProcedureEdit

Any foreign organization wishing to support civil society in Egypt shall register with the Foreign Organizations Registry at the the Ministry of Social Solidarity in Egypt

In order to register an organization,the following conditions shall be fulfilled

The organization shall be duly registered under the laws of its country of origin. A translation of its Articles of Association endorsed by the Egyptian Embassy or Mission in the concerned country shall be presented. A complete file containing information about its activities,areas of work biographical information about its Chairman and members of its Board of Directors, its contact information,and its website shall be presented. The organization shall submit an application stating the types of activities it desires to pursue in Egypt, its plan of work and programs, and the time period required for completion of these programs.
The origin or the headquarters of the organization shall not be located in a country in a state of war with Egypt or in a country boycotted by Egypt.
The organization shall submit a proof of its financial and technical capacities to implement its planned activities in Egypt and shall state the sources of these resources.
The organization shall undertake to implement its programs in cooperation with at least one national organization.
The organization shall submit a quarterly report to the Center about its activities in Egypt.
The organization shall maintain records of accounts showing its revenues and expenditures following sound accounting principles.
The organization shall undertake not to provide any cash grants to local organizations. Any potential support[to local organizations]shall be restricted to specific projects according to the controls set out.

Below are the steps to follow in registering a Non government Organization in Egypt.

Step 1 - Draft an Application Letter

The Applicant should draft an application letter and addressed it to the Ministry of Social Solidarity in Egypt) which is vested with responsibility for non-profit organizations registration in Egypt.

A formal letter of Application to the NGO director General stating the reasons why you want to form the NGO and should be signed by either the Chairman, Secretary or the Applicants Solicitor.

Step 2 - Fill the forms correctly

The applicant is expected to fill in the Form prescribed by the Ministry of Social Solidarity in Egypt. Submission of the duly completed Typed Application form which should be accompanied by the following:

Name of the proposed corporate body, which must contain the words Incorporated Trustees of.The selected name of the Association should be unique. It is very Important to select a Name that is unique and it must end with either the words Foundation, Trust, Organization, Association, Network, Initiative etc (Bottom line it must confirm with the practice that is common with Non-governmental organisation (NGOs) in Egypt.
The aims and objects of the association which must be for the advancement of any religious, educational, literary, scientific, social development, cultural,sporting or charitable purpose, and must be lawful. The name, address and occupation of the secretary of the association, if any (s.591(1)(a-c))

The Applicant must attach the following to the application

Two printed copies of the Constitution of the association;
Duly signed copies of the minutes of the meeting appointing the trustees and authorizing the application, showing the people present and the votes scored;

Step 3

Verification of the statements and particulars in the application.

The Ministry of Social Solidarity in Egypt may require a supplementary declaration or other evidence in verification of the statements and particulars in the application, and other information and evidence as it may think fit According to section (s.591(4)). Look for all supporting document to attach them to the Application letter including referees signature and letters.

Step 4 - Advertise the Name in the Local Media

After the verification exercise the Ministry of Social Solidarity in Egypt then you are required to Advertise the name of the NGO and objects of the NGO in 2 National Dailies and One local Newspaper circulating in an Area of the chosen Registered Office where the Association is going to be based.

You can use one of the two media for Advertisement e.g Al Shorouk (Arabic: ??????) Papers and Al-Akhbar newspaper Newpapers (National Newspapers) or Daily News Egypt (Local Newspaper)

The Advert will Clearly state the name of the Association and Trustees and calling for Objections from the Public to the registration of the proposed Association and its trustees.

Step 5 - Pay all the filling fees at the registry.

The payment for the Trustee Declaration form should be done and the receipt be attached on the Application Form before submission.

Step 6 - Submit your Application letter to Foreign Organizations Registry at the the Ministry of Social Solidarity in Egypt.

The Application form should be accompanied by the following:

1. Availability of name Search Report

2. verification of the statements and the proposed common seal

3. Copies and Proof of the Original Newspaper Publications

4. 2 Copies of the Applicants CONSTITUTION (This is the real drafting a constitution).

5. Minutes of the Meeting where the Trustees were appointed having the list of Members Present and Absent and showing the voting pattern, signed by the Chairman and Secretary of the Board.

The Minutes must be on the letter headed Paper of the Association

6.Minutes of the meeting where the SPECIAL CLAUSE rules was adopted into the constitution of the Association, signed by the Secretary and Chairman showing the list of Members in attendance.

7. All Trustees Must attach 2 Passport sized Photographs and one of the passport must be attached to a declaration Form sworn to at the High court by each trustee. This form replaces the State Government Security Clearance)

8. Attach the copy of the court registry payment for the Trustee Declaration form

9. Trustees should sign against their names on the application forms, state their permanent residential addresses and state their occupations

10. Pay all the filing fees at once

The application must be signed by the person submit it according to Act governed by the provisions of the Law on Associations and Community Foundations (Law 84 of 2002).

Note

If any person knowingly makes any false statement or gives any false information for the purpose of incorporating trustees under laws of Egypt, he/she shall be guilty of an offence and liable on conviction to imprisonment for one year or to a fine of EGP500 or Both.

Required DocumentsEdit

1. Identification documents of members

2.Copy of bye laws of the organization

3.Schedule of shares;

4.Passport photographs

Office Locations & ContactsEdit

Ministry of Social Solidarity

8/10 Mathaf El-Manial ST, 10th Floor,

Manyal El-roda,Cairo,Egypt

Tel :(202 ) 3636811 -

Tel: 3620467

Fax : 2023621613

EligibilityEdit

In order to be eligible, a Non Government Organization must have a sole aim of providing assistance to the society with no aim of making profits.

FeesEdit

It is Basically costs above EGP5,000 to register an NGO.

ValidityEdit

Valid for 10 years

Documents to UseEdit

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Sample DocumentsEdit

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Processing TimeEdit

The process take 3 months

InstructionsEdit

1.The Non Government Organization that wishes to obtain certificate should be offering activities that are not available in the proposed area of operation;

2.Ensure that the Non Government Organization that wishes to obtain a certificate is a non-profit organization;

3.Ensure that the Non Government Organization seeking to obtain the registration certificate meets the number of members required;

4.The registrar of titles may for any genuine reasons cancel registration of an organization;

Required InformationEdit

1. Name of the Board to be incorporated

2.Name and address of Non Government Organization

3.Details of the organizations registered office

4.Description of the Trustees,

5.The method and date of appointment of the trustees

6.The proposed device of the common seal

7.The object of charity

8.Proposed activities

9.Details of property that belongs to organization

10.Organizations bye laws

Need for the DocumentEdit

There are around 40,000 registered local NGOs in Egypt, despite a history of highly restrictive NGO laws, Egypt is described as having one of the largest and most vibrant civil society sectors in the developing worldaccording to the International Center for Not-for-Profit Law.

All NGOs are registered by NGO coordination Board under powers of the Ministry of Social Solidarity in Egypt.

Before applying for incorporation of a non-profit body in Egypt, one must check that the name of the new entity is not already in use.This can be done by purchasing an Availability Form,which costs very little.

According to the Non Governmental Organization Registration Act governed by the provisions of the Law on Associations and Community Foundations (Law 84 of 2002) and the Implementing Regulation for Law 84 of 2002 (Ministry of Social Affairs [Now Ministry of Social Solidarity and Justice] Decree 178 of 2002) all NGOs are required to apply for permits before they can be allowed to operate in Egypt.

In order for a Non Government Organization to be registered in Egypt,the application should be submitted through the Charitable Trusts Act to the Registrar of Titles in Egypt.

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