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Botswana - Suspension and Cancellation of Registration Certificates of both Botswana and Foreign NGOs

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ProcedureEdit

Apply In Person:

  1. Based on sufficient reason, the Department of Civil and National Registration, Registrar may suspend the Non-Governmental Organization (NGO) Registration Certificate until the certificate holder takes due corrective measures. Regional Department of Civil and National Registration Office
  2. The registrar may Suspension or cancellation an NGO Registration Certificates if satisfied that;
    • NGO is or has become a branch of or affiliated to or connected with any organization or group of a political nature established outside Botswana;
    • If the society has not adopted its own constitution or its own rules, regulations or bye-laws; or
    • If he is not satisfied that the office-bearers of the society are able to undertake the management of the society, including the keeping of proper records of meetings of the society and of its members and the control and management of the financial affairs of the society and of its property, and to perform the duties imposed on them by this Act;
    • it appears to him that the constitution, rules, regulations or bye-laws of the society are in any respect repugnant to or inconsistent with any written law;
    • If the society has, changed its objects or pursues objects other than its declared objects; or
    • If the society has failed to comply with an order by the registrar i.e society account to be audited and furnish the registrar with requested documentation within the time stated in the order
  3. The registrar may, on giving reasons in writing to the holder of a certificate, Suspend or Cancelation of NGO registration certificate and shall require the society to respond accordlying for a period not exceeding 21 days.
  4. The society if it wishes to respond it shall do so in writing stating the reason why the society's registration should not be cancelled.
  5. At the expiry of the period specified by the Registrar and after considering any reasons which may have been submitted to him, the Registrar, if he decides to cancel the registration of the society concerned, shall not proceed at once to cancel the registration of the society but shall first notify his decision in writing to the society.
  6. Any society aggrieved by the decision of the Registrar not to reconsider his decision may, within 28 days immediately after the date of the receipt of notification of the decision, appeal against the decision to the Minister.
  7. Where no appeal is made to the Minister within the period of 28 days or such an appeal is made and dismissed by the Minister, the Registrar may forthwith cancel the registration of the society and shall notify the society in writing accordingly.
  8. Where the Registrar cancels the registration of a society, the certificate of registration issued to the society shall be surrendered to the Registrar within 21 days immediately after the date of the receipt of notification of the cancellation.
  9. A society which has had its registration cancelled due to the following grounds i.e failure to submit society account to be audited and furnish the registrar with requested documentation, or any society which, in the opinion of the Registrar, is the successor of that society shall not be entitled to apply for re-registration or for exemption from registration until the relevant order is submitted.



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Required DocumentsEdit

  • Writing request stating in full why the society registration should not be cancelled.
  • Supporting documentation that may support your request
  • NGO registration certificate
  • Any other supporting documentation as may be requested by the Registrar.



Office Locations & ContactsEdit

Department of Civil and National Registration
Ministry of Nationality, Immigration, and Gender Affairs
Block 8, Government Enclave, Khama Crescent
Private Bag 00240
Gaborone
Botswana
Tel. (+267)3611100/361115/3611132
Fax. (+267) 3907426
Email: [email protected]
Toll-Free Number. 0800 600 777
Ministry of Nationality, Immigration, and Gender Affairs Contact DetailsDepartment of Civil and National Registration Regional Offices Contact Details

Botswana Council of Non-Government Organisations (BOCONGO)
Address: Plot No. 54513 Unit 5 Courtyard Village, Gaborone
Botswana
Private Bag 00418 Gaborone,
Botswana
Tel: +267 3911319
Fax: +267 3912935
Email : [email protected]
BOCONGO Website
Business hours: Monday-Friday from 8:00 am-1:00 pm and 2:00 pm -5:00 pm, closed during Public Holidays & Weekends.

EligibilityEdit

  • Non-Governmental Organisation (NGO) register in Botswana are eligible to appeal the decision by the registrar cancel /suspend a registration certificate.



FeesEdit

  • No fees are charged for this service.



ValidityEdit

  • Valid until the issues that led to cancellation are resolved.



Documents to UseEdit

Please attach documents that can be used by people. e.g. links



Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

Please explain the processing time taken in obtaining the document/certificate.


Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.


Required InformationEdit

  • Name of the Non-Government Organization (NGO)
  • Physical and postal address of head office.
  • Date of formation
  • Type of society
  • Description of the NGO functions.
  • Non-Government Organization (NGO) registration certificate details
  • Particulars of members (Name, Nationality, Date of appointment, Level of education).
  • Reason for the request
  • Declaration by the applicant



Need for the DocumentEdit

  • Based on sufficient reason, the Department of Civil and National Registration may revoke, suspend or cancel an Non-Government Organization (NGO) registration certificate until the certificate holder takes due corrective measures.


Information which might helpEdit

  • A Non-Government Organization (NGO) is a registered non-governmental, non-profit and non-political organization.
  • Within Non-Government Organization (NGO), there are many variations in terms of size and organizational structure. Some Non-Government Organization (NGO) with a written constitution and directors are formally registered and incorporated. Others are much smaller and informal, are registered by the Department of Civil and National Registration.
  • Some of the activities commonly carried out through NGO’s include, but are not limited to, environmental, social, advocacy and human rights work. They can work to promote social or political change on a broad scale or very locally. NGOs play a critical part in developing society, improving communities, and promoting citizen participation.



Other uses of the Document/CertificateEdit

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External LinksEdit


OthersEdit

More information which might help people.



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