Botswana - Obtain Nuts and Oil Produce Manufacturer License

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Procedure

Apply In-Person

1. The application for a Nuts and Oil Produce Manufacturer License, for enterprises with a turnover of more than BWP5 million shall be made to the Department of Industrial Affairs (DIA), which is under the Ministry of Investment & Trade office; While for enterprises with a turnover of less than BWP5 million, the application shall be filed at the District/Town/City Council Commercial Office.Ministry Contact Details, District/ Sub-District Councils /Town/City Council Commercial Office Contact Details
2. Applicants are required to collect the Application form for industrial license/ initial application of an industrial license, copies of this form are available at the Department of Industrial affairs or District/Town/City council commercial offices or directly download it using this link:Application form for industrial license/ initial application of an industrial license
3. The application form should be completed in duplicates, attached to the supporting documentation as mentioned under the “Required Documents” section of this page, are to be submitted to the appropriate office for processing and consideration
4. For enterprises with a turnover of more than BWP5 million, the completed application files are to be submitted to the Department of Industrial Affairs head office, while for enterprises with a turnover of less than BWP5 million, the application files are to be submitted to the nearest Commercial Office.
5. All licensing committee meetings will be held weekly, and is advisable that all applicants file their applications, well in advance for the secretariat to appraise and include them in the agenda.
6. Upon receipt of the application, the secretariat will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified/ corrected.
7. If the secretariat is satisfied that all the requirements have been met for the application for the license, the client is advised to pay the application fee; pay the fees as per the authority's preferable mode of payment, and present the proof of payment to be verified by the secretariat.
8. It is only after the submission of the completed application file and payment of the administration fee BWP 50.00 that the file will be registered for processing and consideration.
9. The applicant is issued with a payment slip and an acknowledgment slip as a proof of submission of the application and for inquiry referencing if the need arises.
10. The application file will be forwarded for assessment and consideration by the Industrial Licensing Authority (ILA) Board (at Headquarters) or the Licensing Committee (at District/Town/City Council), which is within 5 working days.
11. The Industrial Licensing Authority (ILA) Board/Licensing Committee may request additional information relevant to the application. In such a case, the information must be submitted within the stipulated time from the date of notification. Where the applicant fails to submit the required information, the Licensing board/committee shall reject the application.
12. When all regulatory requirements for approval of the permit are satisfactorily met, the licensing officer shall prepare and issue to the applicant the permit that shall be valid for a specific period and shall indicate the approval scope and limitation.
13. Notice of the decision (Approval, Deferral, or Rejection) for the application will be communicated to the applicant in writing.
14. Where the Authority has refused to grant a license to an applicant, the Authority shall notify the applicant, in writing and shall furnish the applicant with reasons for the refusal.
15. While collecting the permit, the applicant will be required to produce their identity document and approval letter to be validated by the secretariat at the specific office where the application was filed and Issued with an Application for Payment of Annual Fee form to collect and pay the prescribed license fee of BWP 200.00. Application for Payment of Annual Fee
16. The time frame accumulating for processing the application is within five (5) working days.
    

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Required Documents

• Duly Completed Application form for industrial license/ initial application of an industrial license
• Duly completed Application for Payment of Annual Fee
• Shareholding documents.
• Additional Information sheet (collected with the application form).
• An Environmental Impact Assessment Report {EIA)/Authorization letter from the Department of Environmental Affairs.
• Provide clearance/recommendation/authorization letter from:
  • Environmental & Occupational Health Division (Ministry of Health & Wellness) for Chemicals.
  • Ministry of Agriculture and Food Security for animal and plant-related products feeds.
  • Nutrition and Food Control (Ministry of Health and Wellness) for food and beverages.
• Business background or executive summary.
• Completed application Form AIL 1, in duplicate for each company. Application forms can be obtained from the relevant municipality/council.
• Proof that the company is registered in Botswana – Copy of the certificate of incorporation.
• Detailed description of the company’s production process to indicate how each product will be produced, including answers to environmental effects questions listed on additional information sheets.
• Satisfactory Environmental Health Inspection and Food Control clearance reports from the relevant municipality/council.
• Zoning report/ authorization letter from the Physical Planning Officer.
• Lease agreement between the lessor and the lessee/letter from the landlord showing their intention to lease out the plot.
• Certified true copies of valid work and residence permits (foreign investors/shareholders).
• Certified copies of Omang (citizens) and passports (foreigners) for all shareholders.
• Commitment letter from a Department of Waste Management and Pollution Control approved waste collector and for sales of offcuts/by-products, a commitment letter from the buyer.
• Proof of payment of the applicable fees.
  

Office Locations & Contacts

Department of Industrial Affairs
Head office
Ministry of Investment,
Trade and Industry
Plot 54380, Central Business District (CBD),
Gaborone
Botswana
Private Bag 0014
Gaborone,
Botswana
Tel: (+267) 3957406/3995200
Ministry Contact Details

Gaborone City Council
Town Clerk
Private Bag 0089
Gaborone
Tel: (+267)3657400/365744/3657413
Fax: (+267) 3900141

City of Francistown Council
Town Clerk
Private Bag 0040
Francistown
Tel: (+267) 2411050 Ext. 965
Fax:(+267) 2412427

Kweneng District Council
Council Secretary
Private Bag 005
Molepolole
Tel: (+267) 5920200/201
Fax: (+267) 5920287/5920207/5920858

Selibe Phikwe Town Council
Town Clerk - Commercial Office
Private Bag 001
Selibe Phikwe
Tel: (+267) 2610570
Fax: (+267) 2614854

Jwaneng Town Council
Town Clerk - Commercial Office
Private Bag 001
Jwaneng
Tel: (+267) 5880303
Fax: (+267) 5882609

North East District Council
Council Secretary
Private Bag 004
Masunga
Tel: (+267) 2489242
Fax: (+267) 2489290/263

Sowa Town Council
Town Clerk
Private Bag SOW 1
Sowa
Tel: (+267) 6213440
Fax: (+267) 6213425

Central District Council
Council Secretary
Private Bag 001
Serowe
Tel: (+267) 4630411
Fax: (+267) 4635469

Northwest District Council
Council Secretary
Private Bag 001
Maun
Tel: (+267) 6860241
Fax: (267) 6860029

Southern District Council
Council Secretary
Private Bag 002
Kanye
Tel: (+267) 5440217
Fax: (+267) 5440103/02/5403307

Kgatleng District Council
Council Secretary
Private Bag 11
Mochudi
Tel: (+267) 5777963
Fax: (+267) 5777216

Chobe District Council
Council Secretary
Private Bag K30
Kasane
Tel: (+267) 6250275/6
Fax: (267) 6250368

Kgalagadi District Council
Council Secretary
Private Bag 005
Tsabong
Tel: (+267) 6540061/254/6540381
Fax: (+267) 6540259

Ghanzi District Council
Council Secretary
Private Bag 15
Ghanzi
Tel: (+267) 6592057/6596216/6596688
Fax: (+267) 6596420

South East District Council
Council Secretary
Private Bag 002
Ramotswa
Tel: (+267) 5390251/061/
Fax: (+267) 5390201/5380603

Palapye Administrative Authority
Senior Assistant Council Secretary
Private Bag 72
Palapye
Tel: (+267) 4921092
Fax: (+267) 4921541

Mahalapye Sub-District Council
Senior Assistant Council Secretary
Private Bag 002
Mahalapye
Tel: (+267) 4713323
Fax: (+267) 4713205

Tonota Sub-District Council
Senior Assistant Council Secretary
Private Bag T12
TonotaTel: (+267) 2484220
Fax: (+267) 2485861

Tlokweng Sub-District Council
Senior Assistant Council Secretary – Commercial Office
Private Bag T05
Tlokweng
Tel: (+267) 3925242
Fax: (+267) 3928809

Tutume Sub-District Council
Senior Assistant Council Secretary
Private Bag 006
Tutume
Tel: (+267) 298721/2987391
Fax: (+267) 2987626/2987533

Boteti Sub-District Council
Senior Assistant Council Secretary
Private Bag 005
Letlhakane
Tel: (+267) 2978278
Fax: (+267) 2978234

Bobirwa Sub-District Council
Senior Assistant Council Secretary
Private Bag 0013
Bobonong
Tel: (+267) 2619274/2629037
Fax: (+267) 2619296

Okavango Sub-District Council
Senior Assistant Council Secretary
Private Bag 006
Gumare
Tel: (+267) 6874040
Fax: (+267) 6874199

Mogoditshane/Thamaga Sub-District Council
Senior Assistant Council Secretary
Private Bag 006
Mogoditshane
Tel: (+267) 3105615/3910291
Fax: (+267) 3105617

Moshupa Sub-District Council
Senior Assistant Council Secretary
Private Bag 004
Moshupa
Tel: (+267) 5449270
Fax: (+267) 5449296

Mabutsane Sub District Council
Senior Assistant Council Secretary
Private Bag 04
Mabutsane
Tel: (267) 5889219
Fax: (267) 5889211

Good hope Sub-District Council
Senior Assistant Council Secretary
Private Bag 005
Good hope
Tel: (+267) 5404183/5486232
Fax: (+267) 5404157/5486241

Letlhakeng Sub-District Council
Senior Assistant Council Secretary
Private Bag 003
Letlhakeng
Tel: (+267) 5943013/5943164
Fax: (+267) 5943171

Charles Hill Sub-District Council
Senior Assistant Council Secretary
Private Bag 002
Charles Hill
Tel: (+267) 6592057
Fax: (+267) 6592246

Molepolole/Lentsweletau Administrative Authority
Senior Assistant Council Secretary
Private Bag 005
Molepolole
Tel: (+267) 5922114/ 5910623
Fax: (+267) 5920287

Hukuntsi Sub-District Council
Senior Assistant Council Secretary
Private Bag 12
Hukuntsi
Tel: (+267) 6510249
Fax: (+267) 6510244

Maun Administrative Authority
Senior Assistant Council Secretary
Private Bag 005
Maun
Tel: (+267) 6861729
Fax: (+267) 6863214

Kanye Administrative Authority
Senior Assistant Council Secretary
Private Bag 11
Kanye
Tel: (+267) 5403319
Fax: (+267) 5440625/5440103

Serowe Administrative Authority
Senior Assistant Council Secretary
Private Bag 0023
Serowe
Tel: (+267) 4600223
Fax: (+267) 4631136

Tsabong Sub-District Council
Senior Assistant Council Secretary
Private Bag 005
Tsabong
Tel: (+267) 6540061
Fax: (+267) 6540259
District/ Sub-District Councils /Town/City Council Commercial Office Contact Details

Eligibility

Any enterprise registered in Botswana and individuals who are above the age of 18 years.

Fees

• Administration fee 50.00 (BWP).
• New License fee 200.00 (BWP).
  

Validity

• The validity of the license shall be indefinite, unless suspended, revoked, or cancelled by the authority. However the license shall be subjected to an annual renewal fee.
• The licence is renewed annually on or before the date of first licence issue.
  

Documents to Use

• Application form for industrial license/ initial application of an industrial license
  
• Application for Payment of Annual Fee
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The time around for processing the application is five (5) working days provided all the information and documents have been provided for processing.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
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e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Important Note:

• Manufacturing licences are governed by the Industrial Development Act of 2006 and the Industrial Development Regulations of 2008. According to the Act, all manufacturing enterprises are required to have an industrial/manufacturing licence, issued by the Industrial Licensing Authority (ILA) and the Regional Licensing Committee.
• These licences are valid for an indefinite period subject to compliance with the conditions upon being issued.
  

Required Information

• Name of Applicant/Company.
• Trading Name (if other than company name).
• Company Registration certificate details.
• Particulars of Shareholders /owners (Names /Nationality/No. of shares/ Designation).
• Particulars of company's secretary/attorney (if any).
• Location of manufacturing establishment.
• Contact details.
• Products to be manufactured (please give details).
• Projected employment.
• Training plans.
• Raw materials to be used.
• Investment details.
• Declaration by the applicant.
  

Need for the Document

All manufacturing enterprises are required to have an Industrial License before commencement of operations.

Information which might help

• The following activities are reserved for citizens of Botswana or for companies that are wholly owned by citizens of Botswana if on a small scale or as a joint venture on medium/large scale;
  • Manufacturing of school uniforms/ Manufacturing of school furniture / Manufacturing of burglar bars/Manufacturing of protective clothing/ Milling of sorghum/ Manufacturing of cement bricks and baked earth (mud) bricks/ Baking of bread and confectionery/ Manufacturing of peanut butter / Bottling of water / Production of traditional sour milk / Packaging / Manufacturing of floor polish / Manufacturing of traditional leather products/ Manufacturing of traditional crafts / Signage, including electronic signage / Fencing materials excluding gum poles / Manufacturing of candles / Ice making / Meat processing.
    

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.

External Links

• Gov.BW Issuance of Industrial Licence
  
• Botswana Investment and Trade Center
  

Others

More information which might help people.