Botswana - Apply for Civil Registration Documents Abroad (Omang, National Passport, Birth and Death Certificate, Police Clearance Certificates, Validation of Driver Licence)

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Procedure

Apply In-Person

1. To apply for Civil Registration Documents Abroad, applicants are required to visit the nearest Botswana mission abroad, for countries without the Botswana embassy/High commission/ consulate applicants should contact the Ministry of International Affairs and Cooperation in Botswana for assistances. Use this link to view the Botswana embassy/High commission/ consulate: Link
2. Please note that some of the embassy offices require applicants to first book an appointment with them before heading to the offices. An appointment can be booked either by phone or mail.
3. In the case of parent(s) or guardian(s) applying for an Omang or e-passport for persons aged 16 years or younger, bring the child to the office when applying.
4. Applicants should express their interest to the embassy/consulate authorized officer, and submit the appropriate supporting documents (as listed under the “Required Documents” section of this page) to the receiving officer, who will then verify that all the necessary documentation has been provided and that the applications comply with the selection criteria before issuing the applicant the appropriate Application form.
5. Note: Application forms can only be accessed from the High Commission/ embassy office and are not available online. For security reasons, the form can only be filled in the presence of a consular officer. The form cannot be taken out of the office.
6. The completed forms with the attachments should be submitted to be verified and registered by the embassy/consulate authorized officer.
7. Pay the prescribed application fee and provide fingerprints. At the time of submission, a waiting card/slip as an acknowledgment will be issued to the applicant as proof of submission of the application.
8. The application file is then forwarded to Botswana's centralized production center for processing. Upon successful processing, the civil registration document is returned to the embassy/consulate where the application was filed to be issued/ collected by the client against the waiting card/slip and identification document.
   

Please Note:
Applicants who want their processed Civil Registration Document sent to them by post are advised to attach one of the following to their request(s):

• A registered self-addressed envelope with the appropriate stamps (letter recommended;
• A pre-paid envelope from any recognized courier service provider.
  

Please note: Not all embassies offer the post/mail return service (please consult with the embassy)
NOTE: You can file some of the civil registration document applications via mail, in some embassies, please confirm with your embassy, if they offer this service since not all embassies offer the service.

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Required Documents

Requirements for First-time Omang Applicants

• Birth certificate
• One copy of each parents’ identity document (If one or both parents are Batswana, copies of their Omang are required. If one of the parents is a foreigner, a copy of their passport is required.)
• 2 recent black and white passport-sized photographs
• Citizenship certificate where applicable
• Proof of payment of the application fee
  

Requirements for Renewing Omang

• Expired Omang card (to be surrendered to the embassy officer)
• 2 recent black and white passport-sized photographs
• Citizenship certificate if applicable
• Proof of payment of the application fee
  

Requirements for Replacing Lost Omang

• An affidavit attesting to the lost Omang
• 2 recent black and white passport-sized photographs
• Citizenship certificate where applicable
• Proof of payment of the application fee
  

E-Passport Requirements for 16years and Above

• Valid Omang
• Certified copy of the Parent’s valid Omang/details
• 2 full-colored passport photos (35*45mm /1.37*1.77in)
• Citizenship certificate if applicable
• Proof of payment of the application fee
  

E-Passport Requirements for Minors (below age 16)

• Parent’s identity documents
• Birth certificate of the minor
• Certified copy of the Parent’s valid Omang
• Proof of citizenship if parent/s were once foreign nationals (naturalization/registration certificate)
• 2 full-color passport photos
• Previously held passport (if applicable)
• Citizenship certificate if applicable
• Proof of payment of the application fee
  

Requirements for Lost E-Passport

• Valid Omang
• Police report
• Certified copy of the parent's identity card/or details
• 2 full-color passport photos
• Citizenship certificate if applicable
• Proof of payment of the application fee
  

Requirements for Birth, Marriage or Death Certificate Requests

• Covering Letter for the request
• Valid proof of Identity (Omang and Passports)
• Copy of old Birth, Marriage or Death certificates
• Valid proof of Nationality
• Affidavit for loss/damaged
• Proof of payment of the application fee
  

Requirements for Authentication of Driver's License

• Cover Letter.
• Notarized copy of Driver's License.
• Notarized copy of Omang/Passport.
• Proof of payment of the application fee
  

Requirements for Police Clearance Certificate

• Cover Letter (detail where you resided in Botswana).
• Copy of Passport.
• Copies of Work and Residence permits that you held when you stayed in Botswana
• DNA fingerprints, original captured (not copies).
• Proof of payment of the application fee
  

Note The embassy/high commission office reserve the right to request additional supporting documentation.

Office Locations & Contacts

ALL BOTSWANA MISSION ABROAD CONTACT DETAILS LINK: Link
Ministry of Nationality, Immigration, and Gender Affairs
Address: Block 8, Government Enclave, Khama Crescent
Private Bag 002
Gaborone
Botswana
Telephone: (+267)3611115 / 3611234 / 3611132
Fax: (+267) 3907426
Call Centre Number – 0800 600 777

Department of Civil and National Registration
Head Office,
Address: Block 8, Government Enclave, Khama Crescent
Private Bag 00240
Gaborone,
Botswana
Telephone: (+267) 361 1400
Fax. (+267) 395 9998
Toll-Free Number. 0800 600 777O
pening hours: 7:30 to 12:45, and 13:45 to 16:30, Monday to Friday, except public holidays.
Ministry contact details link: Link

Ministry of International Affairs and Cooperation
Private Bag 00368
Gaborone
Botswana
Government Enclave
Tel. (+267) 3600700/3600744
Fax. (+267) 3974516/3973067
Email. [email protected] / [email protected]

Department of Protocol and Consular Services
Ministry of International Affairs and Cooperation
Private Bag 00368
Gaborone
Botswana
Government Enclave
Tel. (+267) 3600700 / (+267) 3600744
Fax. (+267) 3973067 / (+267) 3974516
Email. [email protected]
Ministry contact details link: Link
Opening hours: 07:30 to 16:30, Monday to Friday, except public holidays.

Eligibility

The following persons are eligible to apply;

• Batswana living in the diaspora
• Citizens on international travel
• Foreign nationals who are former residents in Botswana
  

Fees

The applicant fee Varies depending on the service and the embassy/ high commission

Validity

Some of the civil registration documents are valid forever (birth/death/marriage certificate), will the rest are renewable upon expiring

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

The approximate processing time is 10 working days

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

• Full name of the applicant
• Parent’s details
• Identity card details of the parents/ Applicant
• Type of civil registration document you wish to apply
• Contact details
• Residential address abroad/ in Botswana
• Birth certificate details
• Declaration by the applicant
  

Need for the Document

• The Ministry of International Affairs and Cooperation facilitates applications by Batswana residing outside the country in the diaspora through the provision of access to services provided by other line Ministries.
• These include facilitating applications for / Omang; National Passport; birth and death certificates; validation of driver’s licenses; and the repatriation of deceased persons to Botswana.
• The Ministry also assists foreign nationals who are former residents of the Republic of Botswana with the issuance of police clearance certificates.
  

Information which might help

Enter other informations which might help.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

GOV.BW procedure link: Link

Others

More information which might help people.