Botswana - Apply for a Licence to Operate Business, Technical, Vocational Education and Training Institutions

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Procedure

Apply In Person

1. Technical and Vocational Education and Training (TVET) Institution is an education and training center that provides knowledge and skills for employment, a person that desires to operate such an institute is required to be registered and accredited by the  Botswana Qualifications Authority (BQA), whose mandate is to maintain a National Credit and Qualifications Framework (NCQF) and to coordinate a quality assurance system for education, training, and skills development. Botswana Qualifications Authority (BQA) Office Location & Contact Details
2. Those eligible to apply should collect and complete the Application form for Registration and Accreditation of Education and Training Provider, obtainable at the Botswana Qualifications Authority (BQA) office receptionist desk or download it via the BQA website BQA Document Library
3. Upon obtaining the application form, the applicant should legibly complete the form, attach all the supporting documentation as listed under the “Required Documents” section of this page and submit the complete application file to the BQA Registrar's office for consideration. Any omission of the required documents or information will render the application process incomplete.
4. Upon submission, the application is checked for completeness and correctness by the Evaluation of Qualifications Officers, if everything is in order the applicant will be issued a Pro-forma invoice which shall mention the applicable fee and the guideline on how to make the payment; hence the applicant should not proceed to pay before receiving a Pro-forma invoice. Please refer to the “Fees” section of this page for more information.
5. The application will only be registered to be processed when payment has been made, the applicant will be issued with a BQA payment slip and an acknowledgment slip that proves submission of the application file and for inquiry referencing if the need arises.
6. Upon receipt of the application file, the BQA will evaluate the application and shall approve the applicant to be registered and accredited as an Education and Training Providers, where it is satisfied that the applicant meets the requirements for registration and accreditation.
7. The BQA may request additional information relevant to the application. In such a case, the information must be submitted within 21 working days from the date of notification. Where the applicant fails to submit the required information, the Authority shall reject the application.
8. Notice of the decision (Approval, Deferral, or Rejection) for the application will be communicated to the client in writing or by email, or phone.
9. Where the Authority is not satisfied that an applicant meets the registration requirements, it shall reject the application and notify the applicant in writing, stating the reasons for the rejection.
10. Where the Authority is satisfied that an application meets the requirements set out in this criteria, it shall direct the BQA registrar to register and accredit that institute for a defined scope of Education and Training Provider and draw up an ETPs certificate of registration and accreditation to be issued/ or a printout will be mailed to the client.

Apply Online

1. Prospective applicants can also apply for Registration and Accreditation of Education and Training Providers via the Botswana Qualifications Authority (BQA) website BQA Online Submission
2. First, download the following documents via the BQA website (links below), the Application form for Registration and Accreditation of Education and Training Provider and fill it accurately, prepare all the supporting as per BQA Quality Assurance Criteria & Guidelines, All Documents' format types should be in pdf, the maximum file size for each document upload is 30MB and should be labeled correctly for identification. For Example ID_ Name BQA Document Library
3. Applicants who already have an account, log in to access the service, those without an account should click on the “Register” option. Fill out all the fields in the registration form then click on the “Register” button.
4. Upon successful registering, a registration confirmation request mail will be sent to the specified registered e-mail address, click on the user verification & activation link, this will redirect the applicant to the login page, enter the user name and password then click on the “Login” tab.
5. The application forms page will be displayed, click on the “Company Form” option, a list of application forms will be displayed, select and click on the “Application form for Registration and Accreditation of Education and Training Providers.
6. The Registration and Accreditation of Education and Training Providers online application submission page will be displayed, read the instruction part carefully, fill out all mandatory fields in each section before clicking on the “Next” button.
7. Attach all supporting documents as listed on the site, then click on the “Next” button.
8. The Completion page of the application will be displayed, select the service category you are applying for. If the wrong service is selected, the application will not be processed. Agree to the Terms & Condition then click on the “I Accept” button, then click on the “Submit” tab.
9. The payment page will be displayed, make the necessary payment to complete the application process.Please refer to the “Fees” section of this page for more information.
10. Please do not forget to log out of the account.
11. The applicant will then receive an acknowledgment mail, notifying you that your application has been received for processing and consideration and for inquiry referencing if the need arises.
12. Upon receipt of the application file, the BQA will evaluate the application and shall approve the applicant to be registered and accredited as an Education and Training Providers, where it is satisfied that the applicant meets the requirements for registration and accreditation.
13. The BQA may request additional information relevant to the application. In such a case, the information must be submitted within 21 working days from the date of notification. Where the applicant fails to submit the required information, the Authority shall reject the application.
14. Notice of the decision (Approval, Deferral, or Rejection) for the application will be communicated to the client in writing or by email, or phone.
15. Where the Authority is not satisfied that an applicant meets the registration requirements, it shall reject the application and notify the applicant in writing, stating the reasons for the rejection.
16. Where the Authority is satisfied that an applicant meets the requirements set out in this criteria, it shall direct the BQA registrar to register and accredit that person for a defined scope of Education and Training Provider and draw up an ETPs certificate of registration and accreditation to be issued/ or a printout will be mailed to the client.

IMPORTANT NOTES,

• A training provider can submit an application for registration as an ETP without submitting learning programs to enable the applicant to prepare the teaching materials and source for establishment funds or prepare the teaching environment and resources.
• The ETP is expected to submit an application for learning programs accreditation within 1 year of its registration and accreditation. Refer to Wikiprocedure website for full procedure Botswana - Apply for Accreditation of Learning Programmes (Botswana Qualifications Authority)

Appeal to the Botswana Qualifications Authority (BQA).

• A person aggrieved by a decision of the Authority may appeal in accordance with the Authority’s appeals procedure within 21 working days of learning of the decision.

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Required Documents

• Completed Registration and Accreditation of Education and Training Providers application form.
• Certified copy of National Identity (Omang) for citizens or passport for non-citizens.
• Application dossier as per ETP (Refer to the BQA Quality Assurance Criteria & Guidelines)

Office Locations & Contacts

Botswana Qualifications Authority (BQA)
Physical Address 66450, Block 7, Gaborone
Botswana
Phone Number (+267) 365 7200
Email Address: [email protected]
Toll-Free 0800 600 934
SMS +267 75 671 114
Fax (+267) 395 2301
Botswana Qualifications Authority (BQA) Office Location & Contact Details
BQA Website
Business hours: Monday-Friday from 8:00 am-1:00 pm and 2:00 pm -5:00 pm, closed during Public Holidays & Weekends.

Eligibility

• Any person that desires to operate as an Education and Training Provider (ETP) or an Awarding Body at a Technical and Vocational Education and Training (TVET) Institute is eligible to apply.

Fees

• Registration and Accreditation of Education and Training Provider and Renewal fee (Valid for not more than 10 Years)
  • Tertiary (TVET & Higher) with,
    • Up to 100 Learners - P 10,000.00 - P 4,000.00
    • 101-500 Learners - P 15,000.00 - P 6,000.00
    • More than 5OO learners - P 20,000.00 - P 8,000.00

• Registration & Accreditation of Awarding Bodies (Valid for not more than 10 years)
  • Tertiary (TVET & Higher) with,
    • Up to 100 Learners - P 10,000.00 - P 4,000.00
    • 101-500 Learners - P 15,000.00 - P 6,000.00
    • More than 5OO learners - P 20,000.00 - P 8,000.00

• Registration & Accreditation of an additional Site
  • Tertiary (TVET & Higher) - P 30,000.00

• Relocation of a Site.
  • Tertiary (TVET & Higher) - P 30,000.00

• Accreditation of Learning Programmes (Tertiary Institution –TVET & Higher Education) and Renewal (Valid for not more than 5 Years)
  • Exit Level Fee:
    • Short courses all levels of the NCQF (Less than 120 credits) - P 5,000.00
    • NCQF LEVEL 5 (e.g. A level Certificate) - P 20,000.00
    • NCQF LEVEL 6 (e.g. Diploma) - P 30,000.00
    • NCQF LEVEL 7 (e.g. Bachelor Degree) - P 45,000.00
    • NCQF LEVEL 8 (e.g. Honours PGC, PGD) - P 50,000.00
    • NCQF LEVEL 9 (e.g. Master’s Degree) - P 60,000.00
    • NCQF LEVEL 10 (e.g. A Doctoral Degree) - P 70,000.00

Validity

• The Registration and Accreditation of Education and Training Provider certificate is valid for not more than 10 Years and is subjected to renewal at least six (6) months before the period of registration and accreditation certificate expires.

Documents to Use

BQA Document Library

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain the processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required Information

Personal Details

• Name of Education and Training Provider
• Postal address/Physical address of administration site
• Lease period of the administration site (Commencement date/ Expiry date)
• Contact details
• Details of the person submitting the application
• Name of the contact person
• Nationality (country)

Governors / Directors particulars

• Names of Governors / Directors
• Nationality (Country)
• Work experience
• The highest level of education attained
• Present occupation
• State the scope of education and training services you intend to offer
• Declaration

Need for the Document

• Any person that wishes to operate as an Education and Training Provider (ETP) or an Awarding Body for any of the sub-systems that are, General Education (GE), Technical and Vocational Education and Training (TVET), or Higher Education (HE), is required to be registered and accredited as an Education and Training Provider (ETP) by the Botswana Qualification Authority (BQA).

Information which might help

BQA Quality Assurance Criteria & Guidelines

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

BQA Registration and Accreditation of ETPs

Others

More information which might help people.