Tamil Nadu - Obtain duplicate Vehicle Registration Certificate

ProcedureEdit

If you have lost your vehicle registration certificate (RC)

To apply for a Duplicate Vehicle Registration Certificate in Tamil Nadu the applicant has to approach the RTO office to which your area belongs to. Following link can provide you information related to the list of RTO office : RTO Office List
Download and fill up the appropriate application form Form 26.
Attach two passport size photos and appropriate documents.
Submit the application form along with the documents to one of the counter.
After your application is verified and appropriate fees are paid the duplicate registration certificate will be provided.

If you are looking to replace your registration certificate (RC)

To apply for a Duplicate Vehicle Registration Certificate in Tamil Nadu the applicant has to approach the RTO office to which your area belongs to. Following link can provide you
Download and fill up the appropriate application form Form 26.
Attach two passport size photos and appropriate documents.
Submit the application form along with the documents to one of the counter.
After your application is verified and appropriate fees are paid the duplicate registration certificate will be provided.

Apply In-Person to replace damaged RC

In this process the applicant has to bring the damaged or torned pieces of original RC to submit and don’t require police certificate (FIR) and follow the steps as mentioned above

Apply Online - Tamil Nadu Duplicate Vehicle Registration Certificate Online with Images

Please use the link to reach online portal Parivahan : Online Portal
Enter the registration Number as prompted and hit “PROCEED”
New screen will open to give options to choose. Choose “Misc (TO/CoA/HPA/HPC/HPT/DupRC)” to get new screen.
Enter your Chassis (Last 5 digits) number and click the button next to chassis number box
In the next screen, Fill in required details and upload documents to process the online procedure.
Take printout of acknowledgment and application.
You can then submit this application along with bunch of required documents to the RTO officer personally to process further as per apply in person procedure

For Appointment

To book appointment, please use the following link: Appointment Link
Enter the registration Number as prompted and hit “PROCEED”
In the next window, select “book appointment” under “Appointment” option to get the next screen
Enter the Application Number in the prompted box and hit “get user details” to process the request for getting the slot

Required DocumentsEdit

Application forms can be downloaded from the following link : Application Forms

Application in Form-26 Link
Aadhaar Card
Police Certificate (FIR) in case of loss of R.C.
Original copy of R.C. (if damaged)
Valid Tax Token
Last 4 Quarter Tax payment details
Insurance Certificate
No objection certificate from Financier
Valid Pollution under Control Certificate

Office Locations & ContactsEdit

Transport Department
Ezhilagam, Chepauk, Chennai - 600 005.
Contacts: 044-28520682.
Fax: 28412244.

Tamil Nadu State - Transport Department Contacts: RTO Office List

EligibilityEdit

Owner of the Vehicle eligible to apply for Duplicate Registration Certificate.

FeesEdit

Invalid Carriage Rs.10/-
Motor Cycle Rs.30/-
LMV

(a) I.N.T. Vehicle Rs.100/-

(b) Commercial Vehicle Rs.150/-

Medium Goods Vehicle Rs.200/-
M.P.M.V. Rs.200/-
Heavy Goods Vehicle Rs.300/-
H.P.M.V. R.300/-
Imported Motor Vehicle Rs.400/-
Imported Motor Cycle Rs.100/-
Any other vehicle not mentioned above Rs.25/-

Fees related information can be obtained from the following link : Fee information

ValidityEdit

Incase of non transport vehicles like two wheelers and cars, the registration certificate is valid for 15 years from the date of first registration, and it is renewed after every five subsequent years. Incase of transport vehicles like goods and passenger carriers the registration certificate is valid till certificate of fitness is valid.

Documents to UseEdit

Form 26 - Application for the issue of Duplicate Certificate of Registration

Sample DocumentsEdit

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing TimeEdit

Time limit for getting duplicate Registration Certificate is 5 Days after receipt of antecedents from Original Licensing Authority.

InstructionsEdit

If you lost you RC book first you must lodge a complaint in the local police station where you lost your RC book.
Owner of the vehicle can apply for duplicate Registration Certificate
An application for the issue of a duplicate Certificate of Registration shall be made in Form 26.
If vehicle is covered by Finance/ Hire Purchase/ Lease, then the signatures of the Financier must be obtained on Form 26 in duplicate. (To be made in duplicate if the vehicle is held under an agreement of Hire-Purchase/Hypothecation/Lease and in triplicate if the original Registering Authority is different, the duplicate copy and the triplicate copy with the endorsement of the Registering Authority to be returned to the Financier and Registering Authority simultaneously on the issue of Duplicate Certificate)
Pay the appropriate fee as specified in Rule 81 of the Central Motor Vehicle Rules 1989.
You need to submit the application form in form 26 along with the copy of complaint lodged regarding the loss of RC book and along with required documents to the Registering Authority (Regional Transport Officer (or) Motor Vehicle Inspector, Grade-I / II.) in whose jurisdiction the vehicle is.

Required InformationEdit

Full name of owner of vehicle
Date / Place of lost or theft of RC Book
Permanent Address
Temporary Address
Vehicle Registration Number
Full Vehicle Details

Need for the DocumentEdit

In case of loss/destruction of the RC, a person can apply for a duplicate Registration Certificate to the concerned Regional Transport Officer along with a copy of the report lodged with the Police Station in whose jurisdiction such a loss/destruction has occurred.

Information which might helpEdit

While driving you have to keep the original R.C. Book, Insurance of your Bike, Tax Token, Pollution Certificate with your Vehicle. On Road, the Motor vehicle Inspector ask you for all these papers. Those papers should not be expired.

Numbering of vehicle in India is done at Regional/Sub Regional Transport Offices located in various states. Each vehicle number has prescribed format. Take an example of a vehicle number TN-75 A 9999, where 'TN' denotes state code for Tamilnadu State, '75' denotes RTOs code for Marthandam, 'A' denotes series and '9999' denotes running serial number between 1 and 9999.

A list of RTOs in Tamil Nadu and the assigned codes for vehicle registration.

TN-01 Chennai City - Central (RTO @ Ayanavaram)
TN-02 Chennai City - North West (RTO @ Anna Nagar)
TN-03 Chennai City - North East (RTO @ Tondiarpet)
TN-04 Chennai City - East (RTO @ Royapuram)
TN-05 Chennai City - North (RTO @ Kolathur)
TN-06 Chennai City - South East (RTO @ Mandavelli)
TN-07 Chennai City - South (RTO @ Thiruvanmiyur)
TN-09 Chennai City - West (RTO @ K. K. Nagar)
TN-10 Chennai City - South West (RTO @ Virugambakkam)
TN-11 Chennai Suburban- South-2 (RTO @ Tambaram)
TN-12 Chennai Suburban- West (RTO @ Poonamallee)
TN-13 Chennai Suburban- North West (RTO @ Ambattur)
TN-14 Chennai Suburban- South East (RTO @ Sholinganallur)
TN-15 Ulundurpet/Kallakurichi
TN-16 Tindivanam /Gingee
TN-18 Chennai Suburban- North (RTO @ Red Hills)
TN-19 Chengalpattu/ Madurantakam
TN-20 Tiruvallur
TN-21 Kanchipuram/Sriperumbudur
TN-22 Chennai Suburban- South 1 (RTO @ Meenambakkam)
TN-23 Vellore/G

External LinksEdit

More information can be obtained from this link

OthersEdit

More information which might help people.