South Africa - Obtain Workers Compensation Insurance

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Procedure

Apply In-Person:

1. To Obtain Workers Compensation Insurance, the applicant must go to the Department of Labour Republic of South Africa (DOL) office Contact Link
2. The applicant must get the W As2 form from the respective authorities at the DOL office, or else it should be downloaded from the website Application Form Link
3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
4. The application form must be filled with the necessary details.
5. The application form along with the required documents must be submitted to the officials at the DOL office.
6. Then the application form will be verified by the officials. If the details are legitimate, then the pension fund will be sanctioned and issued to the applicant.
7. The fee details and the processing time of the application will be intimated to the applicant while applying.
   

Apply Online:

1. To Obtain Workers Compensation Insurance, the applicant must visit the Department of Labour Republic of South Africa (DOL) website Online Link
2. In the given link, the applicant must enter all the necessary details asked on the portal.
3. After entering the details, the applicant must select “Submit” option to complete the online registration.
4. The registration will be finalised, and a confirmation email will be sent to the applicant’s mail box.
5. Along with that, the “Username” and the “password” will be sent to the applicant in the mail.
6. Using the “Username and Password”, the applicant can avail the workers compensation insurance fund as a member.
7. No fee is required for completing the online procedure.
8. The registration will be created immediately after filling the online application.
   

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Required Documents

• Application Form Link
• Certified Identity Number Copy. (If sole Business Owner)
• Registration certificate from the Registrar of Companies.
• Copy of CK1/2 or Company Registration document (CM1 + CM29).
  

Office Locations & Contacts

DEPARTMENT OF LABOUR REPUBLIC OF SOUTH AFRICA (ESSA)
Postal Address: PO Box 955, Pretoria – 0001.
Physical Address - Compensation House
167 Thabo Sehume Street, Delta Heights Building, Pretoria.
Tel No: 0860 105 350/ 012 326 1570
Email: [email protected]
Address & Contact Link
Location Link

Eligibility

• To avail Compensation workers insurance, the applicant must be:
• Permanently employed, or
• A domestic worker in a boarding house, or
• An apprentice or trainee farm worker, and
• A worker paid by a labour agency.
  

Fees

• The fee details of the application will be intimated to the applicant while applying.
• No fee is required for the Online registration.
  

Validity

The validity of the workers compensation fund will be mentioned in the sanction letter issued to the applicant.

Documents to Use

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Sample Documents

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Processing Time

The processing time of the application will be intimated to the applicant while applying.

Related Videos

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Instructions

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e.g., The state office holds birth records since January 1908.

Required Information

REGISTRATION OF EMPLOYER
Mark with X where applicable

• Sole Proprietor (farmers included)
• Close Corporation
• Company
• Partnership
• Public/Local Authorities
• Organisation/Association
• Trust
  

DATE, TRADING NAME AND ADDRESS

• Date on which first employee was employed: (YYYY/MM/DD)
• Trading Name and Postal Address
• POSTAL CODE
• Physical address/name(s) of farm(s)
• Magisterial district
  

PARTICULARS OF OWNER

• Name of owner/partnership
• Name(s) and Id number(s) of owner(s)/partnership of business
• Registered name of Company or Close Corporation
• Company or Close Corporation Number
• If a limited liability company or a close corporation, state names, Id numbers and addresses of directors or members
  

PARTICULARS OF OPERATIONS

• Describe the nature of goods manufactured / sold or services rendered
• Describe the following if applicable:
• Materials used in the manufacturing of goods:
• Nature and extent of construction / erection undertaken
• In the case of farming, indicate the nature thereof:
• Livestock farming
• Tillage
• Mixed farming: % Livestock
• % Tillage
• Do you use any tractors and/or power – driven saws – Yes/No
• Telephone Number
• Fax No
• Email Address
• Cell Number
• Contact Person
  

RESPONSIBLE PERSON / DIRECTOR / MEMBER OR PARTNER OF BUSINESS

• Surname
• Initials
• ID. No.
• CapacityResidential address
• Postal Code
• If the business is already registered at one of the offices of the Department please indicate:
• Reg. No allocated by:
• Compensation Commissioner
• Unemployment Insurance Commissioner
• Registration number
• If the business has changed ownership, furnish the following:
• Previous trading name of business/farm
• Name of previous owner
• Present residential address of previous owner
• Postal Code
• Date of take-over

PARTICULARS OF EMPLOYEES

• Number of employees presently employed
• Estimated particulars of your employees as from the date furnished in item 1.1 (as indicated on p.1 of this form) up to the end of February the next year.
• Average number of employees expected to be employed during the above-mentioned period
• Estimated total earnings up to a maximum of R201 984 per person per annum - RANDS ONLY (For the period 1 March 2007 - 29 February 2008
• Total cash earnings of employees
• Total cash value of food and lodging provided free by employer
• Cash value of other in-kind benefits
• Earnings (see 5.2.2) of working Directors/members
• Total estimated earnings: From/to

ADDITIONAL INFORMATION IN RESPECT OF HEAD OFFICE AND/OR FILIALS / BRANCHES

• Furnish the trading name and postal address of the Head Office and/or filial / branches and if already registered, the registration number allocated by the Unemployment Insurance Fund (UIF) and/or the Compensation Commissioner (CC).
• KINDLY FURNISH YOUR BANK DETAILS BY COMPLETING THE SECTION HEREUNDER. THE INFORMATION IS REQUIRED FOR THE PURPOSES OF AN ELECTRONIC TRANSFER SYSTEM. DIRECT DEPOSITS PREVENT POSTAL DELAYS AND CHEQUE FRAUD.
  • Bank
  • Branch Name
  • Branch Code
  • Type of Account
  • Account number
  • Name of Account Holder

DECLARATION BY EMPLOYER OR AUTHORISED PERSON

• NAME (PRINTED)
• SIGNATURE
• DESIGNATION
• CONTACT PERSON
• TEL NO
• DATE
  

Need for the Document

By getting the Workers compensation fund, it will cover the workers against occupational diseases, injuries and death.

Information which might help

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Other uses of the Document/Certificate

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e.g., Birth Certificate can be used as proof of identity.

External Links

External Link

Others

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