South Africa - Application to lodge notifications of deaths in police custody and as a result of police action

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Procedure

Apply In-Person:

1. To apply for notifying deaths occurring in police custody and as a result of police action in person, the person who wants to lodge a notification must visit any office of Independent Police Investigative Directorate of South Africa.
2. The address and contact details of the Independent Police Investigative Directorate Office can be found in the link given below:Link
3. Visit the link and find the contact and address details of the particular province that is applicable to you.
4. Pay a visit to the IPID office and obtain the application form (Form 2) to file a notification of death occurred as a result of police action. The application form can also be downloaded by clicking on the following link:Link
5. Fill all the required details about the occurred death like date and place of the death, proper mention and description of the death under the “Complaint details” part of the form.
6. Tick mark either of the two incidents “Death in police custody” and “Death as a result of police action” under the heading “Incident relates to”.
7. Give a detailed description about the occurred death under the heading “Complaint Description”.
8. Also, provide details about the complainant (the person who lodges the notification) like ID number, personal details, contact details, gender and Nationality under the “Complainant Details” part. Please provide the details appropriately.
9. You will also be required to fill the details of the Victim (the person who is dead) like Passport number, gender and personal details under the “Victim Details” part.
10. Then details like ID number, personal details and Duty Station details of the Service Members should be filled with proper care and legibility under the “Service Member’s Details” part.
11. At last, personal details and contact information of the Witnesses to Death are to be filled under the “Details of Witness to Incident” part and the form should be attested by the Complainant’s Signature with date.
12. Please attach all the required documents that is listed in the “Required Documents” section of this page with the completed application form.
13. Then, the completed Application form and required documents should be submitted at the IPID office for further processes. After the necessary processes, disciplinary proceedings and investigations will take place.

Apply through Telephone

1. To apply for notifying deaths occurring in police custody and as a result of police action in person, the person who wants to lodge a notification must contact any office of Independent Police Investigative Directorate of South Africa through telephone.
2. The contact details of the Independent Police Investigative Directorate Office can be found in the link given below: Link
3. Visit the link and find the contact details of the particular province that is applicable to you.
4. Contact the IPID office and inform that you want to file a notification of death occurred as a result of police action or occurred in police custody.
5. You will have to provide personal and contact details of the complainant (the person who lodges the notification), victim as well as the witnesses of the incident.
6. Please cooperate with the officer at your service as instructed and provide the required information asked by them.
7. After giving complete details, your application to lodge a notification of death due to police action will be submitted and forwarded to the respective department to get verified by the concerned authority.
8. After the necessary processes, disciplinary proceedings and investigations will take place.

Apply through Letter

1. To apply for notifying deaths occurring in police custody and as a result of police action in person, the person who wants to lodge a notification must fill the Form 2 and send it to the office of Independent Police Investigative Directorate of South Africa through a letter by post.
2. The postal address of the Independent Police Investigative Directorate Office can be found in the “Office Locations & Contacts” section of this page.
3. Download the Form 2 (application to lodge a notification of death due to police action) using the following link: Link
4. Take a printout of the form and fill all the required details about the occurred death like date and place of the death, proper mention and description of the death under the “Complaint details” part of the form.
5. Tick mark either of the two incidents “Death in police custody” and “Death as a result of police action” under the heading “Incident relates to”.
6. Give a detailed description about the occurred death under the heading “Complaint Description”.
7. Also, provide details about the complainant (the person who lodges the notification) like ID number, personal details, contact details, gender and Nationality under the “Complainant Details” part. Please provide the details appropriately.
8. You will also be required to fill the details of the Victim like Passport number, gender and personal details under the “Victim Details” part.
9. Then details like ID number, personal details and Duty Station details of the Service Members should be filled with proper care and legibility under the “Service Member’s Details” part.
10. At last, personal details and contact information of the Witnesses to Death are to be filled under the “Details of Witness to Incident” part and the form should be attested by the Complainant’s Signature with date.
11. Then, the completed Complaint form should be sent to the IPID office by post, for further processes. After the necessary processes, disciplinary proceedings and investigations will take place.

Apply through E-mail

1. To apply for notifying deaths occurring in police custody and as a result of police action in person, the person who wants to lodge a notification must fill a Form 2 and send it to the office of Independent Police Investigative Directorate of South Africa through email.
2. The email address of the Independent Police Investigative Directorate Office can be found in the link given below: Link
3. Visit the link and find the email address of the particular province that is applicable to you.
4. The application form for lodging a notification of death due to police action can be downloaded by clicking on the following link: Link
5. Take a printout of the form and fill all the required details about the occurred death like date and place of the death, proper mention and description of the death under the “Complaint details” part of the form.
6. Tick mark either of the two incidents “Death in police custody” and “Death as a result of police action” under the heading “Incident relates to”.
7. Give a detailed description about the occurred death under the heading “Complaint Description”.
8. Also, provide details about the complainant (the person who lodges the notification) like ID number, personal details, contact details, gender and Nationality under the “Complainant Details” part. Please provide the details appropriately.
9. You will also be required to fill the details of the Victim like Passport number, gender and personal details under the “Victim Details” part.
10. Then details like ID number, personal details and Duty Station details of the Service Members should be filled with proper care and legibility under the “Service Member’s Details” part.
11. At last, personal details and contact information of the Witnesses to Death are to be filled under the “Details of Witness to Incident” part and the form should be attested by the Complainant’s Signature with date.
12. After completing, scan and make a soft copy of the form.
13. Then, the completed Application form should be sent to the IPID office by E-mail, for further processes. After the necessary processes, disciplinary proceedings and investigations will take place.

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Required Documents

• Completely filled Complaint Reporting Form
• Cover Letter (if requested)
• Identity document copy of dead person and Witness (if requested)
• Passport Copy of the dead person (if requested)

Office Locations & Contacts

Independent Police Investigative Directorate -Head Office
Physical Address: 473 B Benstra Building,
Stanza Bopape Street,
Arcadia,
Pretoria
South Africa
Postal Address :Private Bag X941
Pretoria
0001,
South Africa
Tel No: + 27 12 399 0000
Fax: +27 12 326 0408
Email: [email protected]
Website: Link

Eligibility

• Any person who wants to lodge a notification on deaths occurring in police custody and as a result of police action can apply.
• The person who applies can be a witness or a representative.
• Any non-governmental organization or community-based organization can also apply to lodge a complaint.
• The person applying should possess a valid South African Identification Document.
• The victim should possess a Passport which will be required at the time of filling application form.

Fees

• Please contact the Directorate officials for fees details.
  

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

• Application form or Complaint Reporting form: Link
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The information provided in the application form about the Complainant, Victim and Witness should be appropriate and legible.
• Complainants applying through telephone must give proper cooperation to the service members taking the complaint.

Required Information

• Date, time and place of the incident to be reported
• Particulars of the Complainant including ID number
• Particulars of the Dead person including Passport number
• Particulars of the Service members including ID number and their Duty station details
• Particulars like name and contact number of the Witnesses

Need for the Document

• The mandate of the IPID is to conduct independent and impartial investigations of specified criminality committed by members of the South African Police Service (SAPS) Municipal Police Services (MPS). And this mandate requires the complainant to lodge a complaint by submitting a Complaint Reporting form.
  

Information which might help

• The Directorate must take up the cases related to any deaths in the custody of Police and deaths caused by actions of the Police.

• Any complaint regarding discharge of official firearm by any police officer should be investigated by the Independent Police Investigative Directorate.

• It should also investigate any rape committed by a police officer either in on or off duty and rape of a person in police custody.

• Any complaint of torture or assault against a police officer in the execution of his or her duties, must be investigated by the Investigative Directorate.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

More information which might help people.