Philippines - Apply to Issue and Acknowledgement for the Compliance of Prior Notice Requirement for Business Engagement (As Hauling Services In the Downstream Oil Industry)

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Procedure

Online Appointment:

1. The applicant has to make an appointment before vising the office using the following link
2. The applicant has to enter the following details to make an appointment:
   • Email Address
   • Name
   • Office, Company, Affiliation or Organization Name
   • Company / Business Address
   • Contact Number
   • Office to visit
   • Person to visit or transact with
   • Nature or purpose of visit
   • Date of visit
   • Time of visit
   • Other details on the appointment
3. After entering all the above-mentioned details, the applicant will receive an appointment schedule via email.
4. On the appointed date the applicant has to visit the office.

Apply In-Person:

1. To Apply to Issue and Acknowledgement for the Compliance of Prior Notice Requirement for Business Engagement (As Hauling Services In the Downstream Oil Industry), the applicant has to approach the Philippines Department of Energy nearby offices link
2. An application form will be provided to the applicant by the concerned officer.
3. The applicant has to fill in all the necessary details in the application form.
4. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
5. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
6. Submit all the documents with the completed form to the concerned officer.
7. The applicant has to pay the prescribed fee as requested by the authority.
8. After receiving the application, the concerned authority will check the submitted application and document set. If all are in place, the application will be accepted.
9. All applications are processed within a reasonable time, having regard to the particular circumstances of each application, including the completeness of information and documents submitted to the authority by the applicant.
10. The authority may seek additional information from an applicant if this is necessary to assess the application. The authority does not need to deal further with an application until the applicant has provided this additional information.
11. Once everything is accepted the Authority will provide the certificate.
12. This entire process can be completed within 12 days or as per the timeline advised by the respective department authority.

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Required Documents

• Notarized Application Form (1 copy)
• Company Profile Form (1 copy)
• Supporting Documents (1 copy)
• Business Registration from SEC/DTI (1 copy)
• Business/Mayor’s Permit (updated) (1 copy) Local Government Unit
• Bureau of Internal Revenue (BIR) Registration. (1 copy)
• Land Transportation Office (LTO) OR and CR (1 copy per vehicle)
• Bureau of Fire Protection (BFP) Conveyance Permit (1 copy per vehicle)
• Department of Science and Technology (DOST) Calibration Certificate (1 copy per vehicle)
• Maritime Industry Authority (MARINA) Registry Number (1 copy per vessel)
• Philippine Ports Authority (PPA) Certificate of Accreditation (1 copy per vessel)

Notes:

• Original copy of the above documents shall be presented to OIMB for authentication purposes
• If the applicant is a representative of the corporation/company; Secretary’s Certificate (for the corporation) or notarized Authorization Letter (for the company) shall be required indicating that the applicant/person is authorized to transact with DOE on behalf of the corporation/company. (1 copy)

Office Locations & Contacts

DEPARTMENT OF ENERGY – PHILIPPINES
Main Office
Energy Center, 34th St., Rizal Drive,
Bonifacio Global City, Taguig City,
Philippines 1632
Trunkline Number: (632) 8479-2900
Email Address: [email protected]

Luzon Field Office
Government Center, Nueva Vizcaya, P
angasinan Road, Brgy. Carmay East (Purok 06) Rosales 2441,
Pangasinan
Telephone Number:(075) 653-0233, (02) 8479-2900 local 570/572
Telefax: (075) 656-0114
Email address: [email protected] , [email protected]

Visayas Field Office
3rd Floor, Escario Building,
731 Escario Street, Capitol Site, Cebu City
Telephone Nos: (032) 253-2150; 253-7222; 253-3459
Email Address: [email protected]

Mindanao Field Office
3rd Floor, Tolentino 2020 Building, A. Candelaria Street,
Ecoland Drive, Matina, Davao City
Mobile Nos.:
Globe - 0906 1844428
Smart - 0909 8943328
Email Address: [email protected]
Contact Details link

Eligibility

• Any Entities intending to engage in the downstream oil industry as Hauling Service is eligible to make this application.

Fees

• The applicant has to pay the prescribed fee as requested by the authorized officer.
• Use the following link to know more about fees and Charges – link

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• This entire process can be completed within 12 days or as per the timeline advised by the respective department authority.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Applicants must complete the application form before submitting it. Incomplete applications will not be accepted.
• Applicants must provide genuine information while applying for this procedure.

Required Information

• Name of the applicant
• Address
• Telephone number
• Email
• Fax no
• TIN no
• Business details
• Project details
• Investment details

Need for the Document

• An acknowledgement for the compliance of prior notice requirement for business engagement is a formal document or written communication that confirms that a company has met the regulatory requirements for providing advance notice of their activities in the downstream oil industry, specifically related to hauling services

Information which might help

• For more information link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Link

Others

• In the context of the downstream oil industry, prior notice requirements are typically put in place to ensure that there is proper coordination and communication between businesses involved in the transportation, storage, and distribution of petroleum products. Hauling services, in particular, are often subject to prior notice requirements as they involve the movement of hazardous materials and can have a significant impact on the safety and security of the supply chain.