Kenya - Search Name availability for Self-Help Group (Youth, Women, Men, PWD, Older Persons, Community Project Group)

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Procedure

Apply In-Person:

1. To make a name search and reservation application for a self-help group, the applicant has to make an in-person application to the State Department for Social Protection of the Ministry of Labour and Social Protection.
2. To do this the applicant needs to visit a Huduma Center to make the application by booking an appointment through the following link.
3. The locations for “State Department for Social Protection offices” and “Huduma Centers” can be found in the ’Office Locations & Contacts’ of this page.
4. After booking the appointment, the applicant should visit the State Department for Social Protection desk at the Huduma Center to make the application.
5. Upon visiting the desk and the applicant should request for a name search and reservation form from one of the officers present.
6. The applicant should then complete the application form with appropriate information under relevant sections. Attest the form with your signature once completed.

   Note:You should propose at-least five names for the self-help group.

7. Proceed to pay the application fees. The application fees to be paid are mentioned in the “Fees” section of this page.
8. Submit the completed application form to the Social Protection officer together with the required documents. A list of the required documents can be found in the ‘Required Documents‘ section of this page.
9. The Social Protection officer will then verify the documents submitted and perform a name search.
10. The officers will give the applicant feedback within 24 hours of the application and the applicant will be asked to present him/herself to collect the reserved name and register the self-help group.
11. If the name search and reservation are unsuccessful, the applicant will have to submit new proposed names for the self-help group for another search to be carried out. This is done free of charge.
    

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Required Documents

• Applicants ID card
  
• Groups constitution
  
• Registration fee receipt.
  

Office Locations & Contacts

State Department for Social Protection - Head Office,
Ministry of Labour and Social Protection,
Bishops Road, Social Security House
P.O. Box 40326 – 00100, Nairobi
Telephone: +254 (0) 2729800
Fax: +254 020 2726497
Email: [email protected] / [email protected]
Website link

The State Department for Labour Desk Huduma Center Locations

SERVICE BY APPOINTMENT Link

Eligibility

• The person applying for the name search and reservation of the self-help group must be a member of the self-help group.
  

Fees

The following fees are charged:

• KES 100.00. for a self-help group name search.
• KES 50.00. for the convenience fee.
  

Validity

• The name is reserved for a minimum of 30 days. The period may be extended for another 30 days, for special reasons, to give the applicant time to register the name.
  

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing Time

• The processing time is one day.
  

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Propose at least five names of the Self-Help Group.
• The use of abbreviations and numeric are not allowed in the preferred names.
• Submit three objectives of the Society that you intend to register.

Note: They will be used to verify the suitability of the name

• The use of abbreviations and numeric are not allowed in the preferred names.
  

Required Information

• Proposed name of the Group
  
• Names of Members
  
• Proof of Identity for each member
  
• Mission and objectives of the Group
  
• Names of Members
  
• Proof of Identity for each member
  
• Proposed physical ad postal address
  

Need for the Document

• Before registering a Self-Help Group, one should search and reserve the proposed name with the State Department for Social Protection of the Ministry of Labour and Social Protection. Once the self-help group name is searched and reserved, no other self-help group can use it.
  

Information which might help

Enter other informations which might help.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Registration of Self-Help Group
  

Others

• Every registered group must furnish the registrar with the annual returns at a fee of Sh100. Failure to file returns is an offense and a group that fails to do the same can be de-registered.
  
• Any change in group officials or office titles should be notified to the registrar within 14 days of the notice and signed with three officials.
  
• A group planning to amend its constitution must obtain permission from the registrar. This too must be signed by three officials, the chairperson, secretary, and treasurer.
  
• Registered groups are required to hold an annual general meeting once a year and all members must be invited.