Kenya - Renewal of a Contractor Practicing License

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Procedure

• All applications to be are done to the National Construction Authority. Nowadays this is done online.
• All applications should be submitted at least 30 days before the expiry of the current license or practicing license.
• All applications for renewal should be submitted INDIVIDUALLY for each project under execution

Apply Online

1. To make an application for renewal to be a contractor you need to visit the National Constructions Authority’s Website to make the application.
2. Once you are on the page, choose option “Renew your Practicing License” under “Contractors” tab on the menu, to go to the next page.
3. In the new page click on "License Renewal Portal" under "Quick links" which should take you to the portal for renewal. If you don't have an account create an account by clicking the "Register" option or if you already have an account , skip the registration process and log in.
4. Log into your account with the National ID/ Passport number and password used during the registration process.
5. Once you have logged in click on the “Renewals” tab then click on “Renew Practicing License”
6. Enter your registration Number and click on “Load Licenses”
7. After submission of the online renewal application, an invoice will be sent to your email address used during registration with the amount to be paid and mode of payment. You will receive a text message notifying you of the sent invoice, and this will be sent via the phone number used during registration.
8. In your account, you will be required to key in the Bank Slip Transaction Number or the M-Pesa Transaction Number after payment.
9. After this processing of your registration will begin
10. After a successful renewal application, an annual practicing license and NCA certificate will be auto generated in your online portal.

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Required Documents

1. Academic certificates and testimonials for the technically qualified directors
2. CR 12
3. Certified copy of current business license
4. If applying for Electrical Engineering attach a certificate from Energy Regulatory Commission
5. Copy of Company registration certificate — Certificate of Registration/Certificate of Incorporation
6. 3 Years audited accounts and other relevant financial information
7. Certified copies proving ownership of assets
8. KRA Tax compliance certificate
9. Contractors association membership certificate

Office Locations & Contacts

National Construction Authority - Head Office
Physical address: 9th Floor, KCB Towers, Kenya Road,
Upperhill Area, Nairobi,
Postal address: P.O.Box 21046-00100
Nairobi,
Tel:+254 709 126 102/172/173 Email:[email protected] , [email protected]
Website:NCA Link

Eligibility

• Firms or individuals with valid NCA certificate and practicing license.

Fees

• Renewal fees for local and foreign are detailed in the link below.
• Renewal fees details for contractors

Validity

• The validity is usually one year.
• However for foreign firms registration shall be valid for the period of the construction works contract or project in question

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• It takes a period of 5 working days for the renewal.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• All applications should be submitted at least 30 days before the expiry of the current license or practicing license.
• All applications for renewal should be submitted INDIVIDUALLY for each project under execution

Required Information

1. Full names of applicant
2. Physical and postal address
3. ID/Passport number
4. Company name and registration details
5. Academic and professional qualifications
6. Plant equipment
7. Certificate of Incorporation with the Registrar of companies.
8. Certified true copy of memorandum & Articles of Association.
9. Tax details and Clearance Certificate
10. Country of origin

Need for the Document

• A person shall not carry on the business of a contractor unless the person is registered by the Board under the National Construction Authority Act.
• A foreigner needs to be registered with the NCA to be able to carry on business as a contractor in Kenya.
• You cannot operate with an expired practicing license or a NCA certificate

Information which might help

• A foreign person seeking registration under shall, in the case of a foreign firm, be eligible for registration if at least one of the partners or directors of the firm possesses such technical qualifications, skills or experience as the Board may from time to time prescribe.
• Any person who contravenes this commits an offence and shall be liable on conviction to a fine not exceeding one million shillings, or to imprisonment for a term not exceeding three years or to both, and in the case of a continuing offence, to a fine not exceeding one hundred thousand shillings for every day or part thereof during which the offence continues.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• NATIONAL CONSTRUCTION AUTHORITY ACT

Others

• The foreign contractor should submit schedules of projects executed/under execution since registration with the Authority
• The foreign contractor should submit evidence on thirty percent (30%) sub—contracting/joint venture arrangements with local contractors
• The foreign contractor should accredit all their skilled and unskilled construction workers with the Authority Certificate of Incorporation/Certificate of Compliance from the Registrar of Companies