Kenya - Renew Pyrethrum Dealer Registration

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Procedure

Apply In Person

1. The license of registration for a Pyrethrum Dealer shall be renewable annual to the AFA Pyrethrum Directorate County government office, at least thirty (30) days before the expiration of the current registration license. AFA Pyrethrum Directorate Office Location & Contact Details
2. The application shall be made in writing using a prescribed form; Application for Pyrethrum Dealer Form MPICD/1h, obtainable at the Pyrethrum Directorate County government office.
3. Upon obtaining the application form, the applicant should legibly complete the forms, attach the relevant supporting documentation as listed under the “Required Documents” section of this page. The complete file should be submitted to the AFA Pyrethrum Directorate County government office.
4. In addition to the required documents, the Directorate will require the dealer to submit the Quarterly Returns, using Pyrethrum Dealer Returns Form- MPICD/1i, also obtainable at the Pyrethrum Directorate County government office, not later than the tenth day of the first month after the end of that quarter.
5. Upon submission of the application, the receiving officer will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
6. Where all the required information and documents have been submitted for processing, applicants will receive an acknowledgment receipt as proof of submission of the application and for future inquiry.
7. This is followed by an assessment of the submitted documentation, information and inspection of the dealer premises/facility (where applicable), by the Board. A person shall not be issued with a license/certificate of registration as a pyrethrum dealer unless the board—
8. Is satisfied that the applicant has complied with all the regulations or the conditions set out in the license of registration; or;
9. Has not committed any offense under the pyrethrum Act/ Regulations or any other written law in respect of the activity for which they are to be registered.
10. Upon a successful renewal approval, the pyrethrum dealer registration license is drawn up, the applicant is notified of the decision and the dealer will be required to pay a renewal registration fee of Ksh.25, 000.00 to the board and submit the receipt as proof of payment to the country office for verification.
11. Once the renewal registration processing is done the renewed pyrethrum dealer registration license is posted to field offices for collection by the applicant.

Apply Online Step 1: Register on the AFA IMIS portal (for new applicants)

1. Applicant should browser the AFA Integrated Management Information System
2. On the Home page, hover the mouse cursor over the “REGISTER NOW” tab and click on it.
3. This will facilitate the online registration of AFA IMIS stakeholder system users and organization details, page to open.
4. Populate all the available fields accurately, upload the requested documents, before clicking on the “Submit Application” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.
5. Upon receipt of the registration request, the Agriculture and Food Authority Registration office will start the vetting process to ensure that the applicant is a legitimate company. After approval, the IMIS system will forward an email with the credentials that will be sent to the user's registered email address to facilitate access to the portal.
6. Once login the applicant will be prompted to change their password.

Step 2: Apply for the renew pyrethrum dealer registration.

1. Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “pyrethrum Directorate” option, then select the “License Renewals” option and then finally select the “Pyrethrum Dealer license Renewal” option.
2. This will facilitate the online license application form to open, Populate all the available fields accurately, provided all required information relevant to the application, upload all the supporting documentation and then check the Accept Terms and Conditions of Use thereafter before clicking on the “Forward for Approval” tab.

Step 3: File Quarterly Returns:

1. The dealer will be required to file their returns, not later than the tenth day of the first month after the end of that quarter.
2. Returns can be filed online via the AFA Integrated Management Information System
3. Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “pyrethrum Directorate” option, then select the “ Returns” option then select the “Pyrethrum Dealer Quarterly Returns”
4. Populate all the available fields accurately, upload the requested documents, before clicking on the “Document Submission” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.

Step 4: Inspection of the premises/facility.

1. This is followed by an inspection of the applicant’s warehouse/premises by the Board field Officers.
2. A Pyrethrum Directorate inspector shall contact the client to schedule an inspection date depending on the client's availability.
3. During the inspection visit, the owner or a representative should be present and should supply the inspector with all requested documentation.
4. The applicant, together with the inspector, will be required to sign on the inspection findings. A copy of the inspection finding will be issued to the applicant, any discrepancies Will be brought to the attention of the applicant and corrective action must be taken before the certificate of no objection is issued.
5. The time taken to carry out inspection will depend on the size of the premises, terms of reference, and the nature of operations on the premises.
6. After a successful inspection phase has been completed, the applicant will be notified via the AFA IMIS Portal of the approval.

Step 5: Payment for the license fee and obtain the license

1. The applicant is required to make payment for the renewal license fee of Ksh.25, 000.00 by login into the AFA IMIS Portal, hovering the mouse cursor over the “License Payments and Appeal” option, to complete the payment online or by direct bank deposit. For more information refer to the “Fees” section of this page.
2. Upon making payment, the applicant is required to share the proof of payment (payment details) with the Directorate, applicant will then receive a payment confirmation notification.

Step 6: Issue of the renewed dealer registration license

1. After a successful documentation evaluation phase and upon receiving proof of payment, a notification will be sent on IMIS and the license is made available on the system for download.
2. Applicants should log in to their AFA IMIS account to access the license.

NOTE:

• All renewal applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.
• A person who is aggrieved by the decision of the Authority in respect of a grant, refusal, renewal, or variation of a license may appeal to the Cabinet Secretary within 30 days from the date on which the applicant received notice of the decision.

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Required Documents

• Copy of current pyrethrum dealer registration certificate.
• Identification Cards/ Passport Number of the applicant
• Dealer quarterly returns
• Valid Certificate of registration
• Copies of national identification or passports for the Directors.
• Valid tax compliance certificate.
• Clearance letter from the relevant County Government.
• Any other requirements that may be prescribed by the Authority from time to time

Office Locations & Contacts

Pyrethrum & Other Industrial Crops Directorate - Head Office
P.O. Box 37962-00100, NAIROBI
Telephone: 0722200556/0734600994
Customer Care Desk:
Wireless: 0202536869 Pyrethrum & Other Industrial Crops Directorate Contacts
Website

Agriculture and Food Authority - Head Office
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Website: AFA

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

Eligibility

• Any person, cooperative society, group, or company with a valid/expired pyrethrum Dealer registration certificate/license can apply for the renewed pyrethrum dealer registration certificate/license.

Fees

The following fees are applicable;

• Late Application penalty fees of Ksh.1,000 (Non-refundable)
• Registration certificate/License fees Kshs.25,000.00 (paid annually)

Payment methods: mobile money platforms

• For payments made via MPESA.
• Log in to the System.
• Go to the 'License Payment & Appeal' menu.
• Open the 'License Payment' window.
• Click Pay Now.
• You will receive an MPESA prompt via the phone number provided during registration.

For payments made via the bank, through direct deposit/RTGS/Cheques, applicants will be required to upload the reference document on the System.

Validity

• The license is valid for one (01) year unless suspended, revoked, or cancelled by the Authority.
• The registration certificate/license expires on the 30th June of every year and should be renewed, not later than thirty (30) days of the current certificate/license. Late application shall attract a penalty fee.

Documents to Use

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Sample Documents

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Processing Time

• The time frame accumulative for processing the application is usually thirty (30) days.

Related Videos

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Instructions

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e.g. The state office holds birth records since January 1908.

Required Information

• Name of the applicant (individual / Organization)
• Contact Details (Address (Postal/email)/ Telephone)
• current/expired pyrethrum dealer license details
• Physical location
• Date of incorporation
• Name of company
• Location of the principal office
• Details of capital structure ( Nominal and Paid-up capital)
• Full names, addresses, and occupations of the directors
• Details of Branch Office(s) if any
• Name, Address, and Telephone of the Chief Executive.
• A statement listing the names of holding companies, associated companies, or partnerships in which the applicant has an interest.
• Names and addresses of two business referees.
• Annual returns details
• Declaration by the applicant

Need for the Document

• A pyrethrum registration certificate/license authorizes the holder to conduct the business as a dealer in pyrethrum products Kenya.
• No person can act as a pyrethrum dealer unless he is the holder of a current registration certificate/license issued in respect thereof by the Board after consultation with the Director. Therefore dealers needs to renew their certificates/licenses to continue with operations.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Kenya-Pyrethrum Regulation 2019

Others

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