Kenya - Obtain Private Medical Institution Licence

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Procedure

Apply In Person

1. To apply for a Private Medical Institution License, the applicant should make the application to the Kenya Medical Practitioners and Dentists Council (KMPDC). Please view the Kenya Medical Practitioners and Dentists Council contact details through this KMPDC Contact Details.
2. The applicant should obtain the application form for registration of a Private Medical or Dental Institution from the Kenya Medical Practitioners and Dentists Council office or download the form directly through this APPLICATION FOR REGISTRATION OF A HEALTH INSTITUTION. The application form can also be downloaded from the KMPDC’s official website through this KMPDC Downloads
3. Fill in the application form correctly and attach all the required supporting documents as mentioned in the “Required Documents” section below.
4. Then the applicant should pay the license application fee as mentioned in the “Fees” section below and obtain the payment receipt.
5. Then submit the completed application form, all the required documents, and the payment receipt to the KMPDC Office for processing of the registration application.
6. The Kenya Medical Practitioners and Dentists Council will go through the application forms, professional documents, and certificates to determine their authenticity and if they meet the set requirements.
7. Once the application is verified, inspection officers from the Kenya Medical Practitioners and Dentists Council will visit the proposed health institution premises to carry out an inspection to determine if the health institution meets the required standard for registration. Note: The facility should be inspected by the County Director of Health or County Health Management Team or Joint Board and Council Inspection Team.
8. The inspection team will then write an inspection report and submit the report to the council for evaluation and decision-making.
9. The council will deliberate on the inspection findings and where the applicant satisfies the Council that the institution meets the requirements for registration, the Council shall register the facility as an approved health institution.
10. Then the Kenya Medical Practitioners and Dentists Council will enter the data of the newly registered health facility in their system and generate the registration number of the facility.
11. Then the Kenya Medical Practitioners and Dentists Council will contact the applicant to collect the Health Institutions Registration Certificate in person within a minimum of two weeks.
12. The applicant will be required to produce proof of identity when collecting the Health Institutions Registration Certificate.

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Required Documents

• Completed APPLICATION FOR REGISTRATION OF A HEALTH INSTITUTION.
• Inspection Report from the County.
• Certificate of Registration as a business.
• Copy of Directors’ Identification Document.
• Copies of degree certificates/diplomas.
• Certificates of registration from respective Regulatory Bodies.
• Current licenses for other facilities: e.g. Laboratory, Pharmacy, Radiology and X-ray Services, etc.

Office Locations & Contacts

Kenya Medical Practitioners and Dentists Council - Head Office
Woodlands Rd, Hurlingham,
Nairobi.
P.O. Box 44893 - 00100,
Nairobi,
Kenya.
Email: [email protected]
Tel: +254-727666444 | +254-111052222
Website: Link

Eligibility

• Individuals and organizations are eligible to apply.

Fees

• Registration fees for different types of institution
  • Medical Clinic Ksh. 10,000.
  • Dental Clinic Ksh. 10,000.
  • Dispensary Ksh. 5,000.
  • Faith-Based Dispensary Ksh. 5,000.
  • Mobile Clinic Ksh. 10,000.
  • Eye Clinic Ksh. 10,000.
  • Faith-Based Basic Health Centre Ksh. 5,000.
  • Basic Health Centre Ksh. 10,000.
  • Faith-Based Comprehensive Health Centre Ksh. 5,000.
  • Comprehensive Centre Ksh. 15,000.
  • Medical/Dental Centre Ksh. 15,000.
  • Funeral Home Stand Alone Ksh. 15,000.
  • Nursing Home/Cottage Hospital Ksh. 15,000.
  • Maternity Home Ksh. 15,000.
  • Faith-Based Level 4 Hospital Ksh. 10,000.
  • Hospital-Level 4/ Internship Training Centre/County Hospital Ksh. 30,000.
  • Faith-Based Level 5 Hospital Ksh. 10,000.
  • Hospital-Level 5/County Referral Hospitals/Secondary Care Hospital Ksh. 20,000.
  • Faith-Based Specialized Tertiary Referral Hospital Ksh. 10,000.
  • Specialized Tertiary Referral Hospital Ksh. 30,000.
  • Faith-Based National Referral and Teaching Hospitals and specialized hospitals Level Ksh. 20,000.

Payment Methods:

• Bank Kenya Medical Practitioners and Dentists Council Account No: 1103158643 Branch: KCB Milimani.
• MPESA Paybill No: 992836; Account No - “RegNo” – Indicate the Transaction Code and the date paid on the form.
• SWIFT CODE: KCBLKENX BANK: Kenya Commercial Bank (KCB) BANK CODE: 01175.
• Payments via PDQ are also allowed at the Finance Office.

Validity

• The registration is valid for one year and it is eligible for annual renewals.

Documents to Use

• APPLICATION FOR REGISTRATION OF A HEALTH INSTITUTION

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The application is processed within a minimum of two weeks.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

The person or organisation should have:

• Company or Business Registration Certificate
• Certified copies of Professional Certificates of all Health Professionals working therein including licenses from their respective Regulatory Authorities.
• Approves Building Architectural Plans for hospitals and nursing homes.
• The Hospitals, Maternity & Nursing Homes must have a holding room for dead bodies or mortuary
• All in-patient facilities must have a clearly defined method of waste disposal and management systems in place including incinerators, placenta pits, etc.
• The facility should be inspected by the County Director of Health or County Health Management Team or Joint Board and Council Inspection Team.
• It may be a requirement from other Health Regulatory Authorities to obtain their licenses for other facilities: e.g. Laboratory, Pharmacy, Radiology, X-ray Services, etc.
• The Proprietor/Administrator/Director must ensure that: -
  • All payments are paid in full as per the category.
  • Licenses are up to date.
  • Health Professionals working therein are registered and licensed by their respective Boards/Councils.

Required Information

• Contact details of the proposed institution
  • Name of the health institution
  • postal address
  • telephone number
  • mobile
  • email address
• Type of health institution
• Location of the health institution
• Full names and address of the applicant
• State if applicant is a director and/or administrator of the health institution
• Nationality of the applicant
• Place and date of birth
• Kenya national identity card no.(attach certified photocopy)
• Passport no. (if applicable)
• Work permit no. (if applicable)
• Give full names and personal details of directors of the institution
• Give full names and registration number of the medical / dental practitioner or oral health officer who shall be in-charge of the health institution
• Give full details of professional qualifications of the person named above
• State work experience of the person named at paragraph
• Give full names and professional qualifications of any other person(s), identified by your institution to undertake patient health care at the institution (e.g., clinical officers, nurses, oral health officers, laboratory technicians, x-ray staff, doctors, technicians, pharmaceutical technicians, etc.)

Inspection report for health institutions- for registration purposes

• Name of the institution
• Physical location
• Premises general information
• Plan of the institution
• Out-patient services
• Inpatient services
• Clinical support services

To be completed by the applicant/ director/ owner of the institution

• Declaration

Need for the Document

• A health institution needs to be registered with the Kenya medical practitioners and dentist council in order to be licensed to carry out its operation in Kenya.

Information which might help

Application Guideline

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Kenya Medical Practitioners and Dentists Council

Others

More information which might help people.