Kenya - Obtain Molasses Permit

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Procedure

• Applications for molasses permits shall be submitted from 1st to 30th June each year.
• No applications shall be considered outside this period unless the supply of molasses is in excess of the demand indicated by the applications received in the period specified and which satisfy the criteria set by the Directorate.
  

Apply In-Person

1. The following individuals are eligible to apply for a molasses permit.

   • industrial manufacturers,
   • livestock farmers,
   • registered traders
   • registered exporters.

2. The Application for a Molasses Permit is done in person by visiting the Sugar Directorate’s Head Offices or their field offices in the counties.
3. Here you will be issued with an Application for a Molasses Permit form to fill and submit.
4. This form can also be downloaded online by visiting the Agriculture and Food Authority- Sugar Directorate resources Web page
5. Fill in the required information and attached the required documents. These include:

   • Copy of identity card / passport
   • Single Business Permit,
   • Certificate of registration
   • Certificate of incorporation
   • Company PIN Number, (if applicable)
   • Company VAT, (if applicable)
   • Tax compliance certificates, (if applicable)
   • Import/export permits, (if applicable)
   • Industrial licenses (if applicable)
   • Evidence of their clients through copies of supply LPOs, Contracts.

6. For applicants who are livestock farmers and traders. They should submit the duly filled application form to their local administration office (Chief or sub-chief) and the livestock officers (County or sub-county) for endorsement before submitting the document to the Sugar Directorate offices.
7. Industrial manufactures and exporters should just attached the relevant documents and submit it to the Sugar Directorate’s offices.
8. Submit the completed application form and pay the required application fee and submit the receipt as proof of payment.
9. The permit processing fees is payable in advance on submission of a completed application form. Payment of the processing fees shall not be a guarantee for issuance of a permit.
10. The sugar directorate will review the application and inform the applicants of the success or otherwise of the application using the applicants’ postal address within 28 days after the closure of applications
11. Once the license processing is done the applicant can collect their Molasses permit from their respective Sugar Directorate’s offices.

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Required Documents

1. Duly filled application form
2. Copy of identity card / passport
3. Single Business Permit,
4. certificate of registration
5. Certificate of incorporation
6. Company PIN Number, (if applicable)
7. Company VAT, (if applicable)
8. Tax compliance certificates, (if applicable)
9. Import/export permits, (if applicable)
10. Industrial licenses (if applicable)
11. Evidence of their clients through copies of supply LPOs, Contracts.

Office Locations & Contacts

Kenya Sugar Board Office - Head Office
(Sugar Directorate)
Address: Sukari Plaza, New Loresho Estate, Off Waiyaki Way,
P.O. Box 51500 – 00200, Nairobi
Email: [email protected]
Phone: +254 (0)722 203 127/8, +254 (0)733 333378/9
Sugar Directorate Contacts

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority (AFA) website

Eligibility

• Qualified applicants including registered industrial manufacturers who require molasses in their processes, livestock farmers, registered traders and registered exporters are eligible to make this application

Fees

• The permit processing fees is charged at Kshs. 400.00 per tonne per month up to 10 tonnes , and Kshs. 200 per tonne for amounts above 10 tonnes up to a maximum of Kshs. 300,000.
• For export quantities, the fees shall be double the local fees.
• The permit processing fees is payable in advance on submission of a completed application form.

Validity

• The certificate is valid for a period of one year.
• The certificate expires on the 30th June of every year.

Documents to Use

• Application for a Molasses Permit

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is 28 days.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

1. Name of Applicant
2. ID Number
3. Postal and physical address
4. Telephone numbers
5. Email address
6. Company Particulars
7. Names, IDs and addresses of Directors (where the applicant is a registered company)
8. Sources and quantity (by weight) of molasses required
9. Requirement of molasses per month
10. Factory to supply
11. Preferred mode of transport from factory
12. Justification for the quantity of molasses requested (Purpose , consumption rate per month)

Need for the Document

• Molasses permits is issued to qualified registered industrial manufacturers who require molasses in their processes, livestock farmers, registered traders and registered exporters.
• One need a molasses permits to handle large quantities of molasses in Kenya.

Information which might help

• The quantity of molasses requested by each applicant shall be in line with the size of business to which the molasses is intended.
• The application for permits by all livestock farmers and traders shall be made through the local administration and livestock officers.
• The permit processing fees is payable in advance on submission of a completed application form. Payment of the processing fees shall not be a guarantee for issuance of a permit.
• All imports and exports shall be subject to licensing in accordance with the sugar and by-products (imports and exports) regulations.
• The Sugar Directorate shall base its decisions on the national molasses stocks and distribution and the long-term interest of the sugar and related industries when issuing molasses permits.
• The Sugar Directorate shall endeavor to inform all applicants of the success or otherwise of their applications using the applicants’ postal address within 28 days after the closure of applications in each year. The decision of the Authority shall be deemed to be final.
• If unsatisfied, applicants may appeal to the Cabinet Secretary for Agriculture in writing within 28 days of the decision.
• If unsatisfied with the outcome of the appeal the applicant(s) shall be free to seek arbitration through the Sugar Tribunal.
• All permits issued shall expire on 30th June each year.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Crop Act 2013
• Service Charter

Others

• Sugar Directorate of Agriculture and Food Authority AFA was established under the Agriculture and Food Act (Act No 13 of 2013) section 11(1). It is charged with the responsibility of developing, regulating and promoting the Kenyan Sugar Industry.

Its core function

1. Provide advisory services to growers and millers
2. Collect, collate and analyze industry statistics and maintain a database for the industry
3. License Millers
4. License Importers/Exporters
5. Issue Molasses permits
6. Formulate and implement overall policies and plans for the development of the industry
7. Promote and encourage the use of environment friendly technologies in the industry
8. Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers.
   
   

• The Kenya Sugar Directorate is charged with the responsibility of regulating, developing and promoting the Kenya Sugar Industry. Its specific roles are to:

1. Co-ordinate the activities of individuals and organizations within the industry;
2. Facilitate the equitable access to the benefits and resources of the industry by all interested parties;
3. Formulate and implement overall policies and plans for the development of the industry;
4. Act as an intermediary between the Government and the industry;
5. Facilitate the flow of research findings to interested parties;
6. Monitor the domestic market in to identify and advice on any distortions in the sugar market;
7. Facilitate the arbitration of disputes among interested parties;
8. Facilitate the export of Local sugar;
9. Promote and encourage the use of environment friendly technologies in the industry;
10. Provide advisory services to growers and millers;
11. Facilitate an equitable mechanism for the pricing of sugar-cane and appropriation of proceeds from the disposal of the by-products of sugar production between growers and millers;
12. Represent the industry in other organizations that are relevant to the promotion of the industry;
13. Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers;
14. Collect collate and analyze industry statistics and maintain a database for the industry; and
15. Promote the efficiency and development of the industry through the establishment of appropriate institutional linkages.