Kenya - Obtain Approval of Aircraft Maintenance Organization (AMO)

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Procedure

Apply in Person

Application, Certification and Approval Process

Step 1: Pre-Application Phase

1. The intending applicant for the aircraft maintenance organisation approval should expresses the intention for approval to the Authority. This can be through telephone, writing, or by visiting the KCAA Offices.
   
2. After the initial contact, a pre-application meeting will be arranged between the applicant and the Authority to discuss the application requirements and certification process.
   
3. The Authority issues Form: AC-AWS006-1- Pre Application Statement of Intent (PASI) Appendix 1 to the intending holder of an AMO certificate to fill and submit.
   

Step 2: Formal Application Phase

1. The applicant for the Aircraft Maintenance Organisation (AMO) certificate should then submits the following to the Authority at least ninety days before the intended day of operations.
   

   (i). an application on a form and in a manner prescribed by the Authority;i.e. Form AC-AWS006-3( Domestic AMO) or ,AC-AWS007-2(Foreign AMO)
   

   (ii). the applicant’s maintenance procedures manual in duplicate;
   

   (iii). a list of the maintenance functions to be performed for it, under contract, by another AMO;
   

   (iv). a list of all AMO certificates and ratings pertinent to those certificates issued by any Contracting State other than Kenya; and
   

   (v). any additional information the Authority requires the applicant to submit, e.g. PASI, Statement of Compliance and Management Personnel Biographical Data. Appendix 3
   

   • Note: The certification process starts only after the Application package has been accepted.
     

2. To accept the application package the Authority will carry out a cursory review on the application package.
   
3. If the review is successful, the Authority will draw up a certification schedule of events in consultation with the applicant in a formal application meeting, giving the sequence of activities to be done and the agreed time frame of accomplishment to be followed in the certification process.
   

Step 3: Document Evaluation Phase

1. The Authority Inspectors will then carry out an in depth review of the contents of each document submitted for regulatory compliance, relevance and scope. It is required that all the documents contain a Statement of Compliance indicating where in the document the relevant Regulation has been complied with.
   

   • Appendix 2 of the advisory circular illustrates how a Statement of Compliance is developed.

2. In general the documents are required to explain, define and illustrate the entire organisation structure, functions, activities and programs. It is required that they show how the organisation shall comply with the Regulations, and how the terms of approval shall be continually maintained after certification and approval has been granted, i.e. Internal audits and findings corrective action procedures.
   

Step 4: Demonstration and Inspection Phase

• After a successful evaluation phase the Authority Shall carry out an inspection of the organisation’s facility, stations, programs, systems and processes to ensure that the organisation declarations and commitments stated in the documents are actually available, functional, are of the recommended standard and that there are qualified persons in the recommended numbers to perform the aircraft maintenance related activities in the organisation different departments and sections.
  

Step 5: Certification Phase

• When all regulatory requirements for approval of a maintenance organisation have been satisfactorily met, the Authority shall prepare and issue to the applicant the Approval Certificate that shall be valid for a period of twelve calendar months (12 months) and the Specific Operating (SOPs) Provisions which indicate the approval scope and limitations.
  
• The Authority shall also open a file for the approved AMO to keep record of the documents generated during the certification process. These shall include:
  

1. The completed PASI Form;
   
2. The Formal Application Letter for Approved Maintenance Organisations;
   
3. A completed Statement of Compliance;
   
4. The Certification Job Aid and Schedule of Events;
   
5. All correspondence between the applicant and the Authority;
   
6. Minutes of the meetings held with the applicant;
   
7. Copies of the Lease / Contract Agreements (as applicable);
   
8. A list of maintenance functions under contract;
   
9. Copy of the certification process summary report;
   
10. Copy of the Specific Operating Provisions;
    
11. Copy of the Approval Certificate;
    
12. Copies of other States Authority Approval Certificates (if applicable); and
    
13. The proposed post certification surveillance schedule
    

Note: At the formal application phase the applicant will be advised to pay the prescribed fees found under the "Fees" section of this page or KCAA Charges page.

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Required Documents

1. Duly filled application form and in a manner prescribed by the Authority;
   
2. The applicant’s maintenance procedures manual in duplicate;
   
3. A list of the maintenance functions to be performed for it, under contract, by another AMO;
   
4. A list of all AMO certificates and ratings pertinent to those certificates issued by any Contracting State other than Kenya; and
   
5. Any additional information the Authority requires the applicant to submit, e.g. PASI, Statement of Compliance and Management Personnel Biographical Data.
   
   

Office Locations & Contacts

Kenya Civil Aviation Authority - Head Office,
Aviation House, Jomo Kenyatta
International Airport, Nairobi
Tel: +254 020 827470-75
Mobile: +254 728 606 570, +254 709 725000
+254 728 606 586, +254 734 000 491, +254 734 000492
Fax: + 254 020 822300
P.O. Box 30163 -00100 Nairobi
Email: [email protected]
Website: KCAA Website

Eligibility

• Any person/ organisation wishing to operate an Aircraft Maintenance Organisation is eligible to make the application
  
  

Fees

Applicable fees.

AMO's within Kenya

	Type	Ksh
(a)	AMO certificate of approval excluding overhaul for each aircraft type where MTOM class is:-
	(i) 0- 5700 kgs
	Airframe	18,000
	Engines	18,000
	Propeller	12,000
	Component	25,000
	(ii) 5701 kgs – 10200 kgs
	Airframe	25,000
	Engines	25,000
	Propeller	15,000
	Component	30,000
	(iii) Greater than 10,200 kgs
	Airframe	30,000
	Engines	30,000
	Propeller	20,000
	Component	40,000
	(iv) Specialised services per type
(b)	AMO certificate of approval including overhaul for each aircraft type where MTOM class is:-
	(i) 0 – 5700 kgs
	Airframe	27,000
	Engines	27,000
	Propeller	18,000
	Component	37,000
	(ii) 5,701 kgs - 10200 kgs
	Airframe	37,000
	Engines	37,000
	Propeller	22,000
	Component	45,000
	(iii) Exceeding 10,200 kgs
	Airframe	45,000
	Engines	45,000
	Propeller	27,000
	Component	60,000
	(iv) Specialised services per Type	10,000
Null	Null	Null

• Charges for Air Navigation Services and Regulatory Fees
  
  

Validity

• The validity period is twelve months.
  
  

Documents to Use

• Advisory Circular Certification of Domestic Approved Maintenance Organisation
  
• Sample of the Form: AC-AWS006-1- Pre Application Statement of Intent (PASI) Appendix 1 is on page 6 to 9
  
• Sample of the Statement of Compliance is on page 10
  
• Sample of the Biographical Data is on page 11
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is approximately ninety days.
  
  

Related Videos

Videos explaining the procedure or to fill the applications/. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The AMO certification is carried out in compliance with the Five Phase Certification and Approval Process. The five (5) Phases are:
  

1. Pre-application;
   
2. Formal Application;
   
3. Document Evaluation;
   
4. Demonstration and Inspection;
   
5. Certification.
   
   

Required Information

1. Name and mailing address of company (include business name if different from company name).
   
2. Address of the principal (main) base where operations will be conducted.
   
3. Proposed Start-up Date
   
4. Requested company (3 letters ICAO) identifier in order of preference.
   
5. Management and Key Staff Personnel.
   
6. Maintenance intended to performed
   
7. Proposed type of operation
   
8. Proposed type of Approved Maintenance Organization Rating(s)
   
   

Need for the Document

• This allows application/ certificate allows the authority to regulate activities of maintenance organizations.
  
• The process is designed to ensure that prospective holder of the Approved Maintenance Organisation Certificate is fully aware of the applicable Regulations, has satisfied all the requirements and is capable of fulfilling and maintaining the approval standards.
  
  

Information which might help

• The Authority shall be responsible for the registration of aircraft in Kenya and shall maintain a register on its premises and shall record in it the particulars.
  
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• The Civil Aviation Act
  
• The Civil Aviation (Approved Maintenance Organization) Regulations, 2018
  
• Certification of Domestic Approved Maintenance Organisation
  
  

Others

• Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards;
  

1. Regulation and oversight of Aviation Safety & Security;
   
2. Economic regulation of Air Services and development of Civil Aviation;
   
3. Provision of Air Navigation Services, and Training of Aviation personnel KCAA;
   

as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.