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==Procedure==
'''Apply In-Person'''
#Licenses issued by the AFA Coffee Directorate expire on the 30th of June of every year. A coffee miller license holder wishing for renewal thereof may apply by 1st June preceding the expiry of the license. [http://coffee.agricultureauthority.go.ke/index.php/contact-us Coffee Directorate Office Location & Contact Details].
#Applicants are required to collect and complete the Application for a Coffee Miller License Form, obtain at the Coffee Directorate Office or directly download it using this [https://infotradekenya.go.ke/media/application%20for%20milling%20licence.jpg Application for a Coffee Miller License Form]
#Upon obtaining the application form, the applicant should legibly complete the forms, attach the relevant supporting documentation as listed under the “Required Documents” section of this page. The complete file should be submitted to the Regulations and Compliance Department (9th Floor) (Room 3) (AFA Coffee Directorate Office).
#In addition to the required documents, the Board will require the applicant to submit monthly returns using Form F4, obtainable at either office.
#Upon submission of the application, the technical assistant will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
#Where all the required information and documents have been submitted for processing, applicants will receive an acknowledgment receipt as proof of submission of the application and for future inquiry.
#The Regulations and Compliance Department office for purposes of ascertaining whether the premise/warehouse used has been operating in accordance with standards as per the Coffee Regulation Act may request additional information relevant to the application. In such a case, the information must be submitted within the stipulated time from the date of notification. Where the applicant fails to submit the required information, the Registrar shall reject the application.
#The Regulations and Compliance Department office shall schedule a premise inspection visit with the applicant to determine if the information provided is accurate.
#During the Inspection visit, any discrepancies will be brought to the attention of the applicant and corrective action must be taken before a license/permit is issued.
#Upon successful implementation of any discrepancies noted during the inspection visit, a follow-up inspection may be conducted by the inspection team to ascertain the effectiveness of the implementation (where applicable).
#After the document evaluation and inspection phases have been completed satisfactorily, the applicant shall be notified of the decision by phone or letter by the Regulations and Compliance Department, after consultation with the board.
#If approved, the applicant will be required to make payment of the annual license fee of USD 1000.00 or its equivalent in Kshs. and present proof of payment to be validated by the Regulations and Compliance Department office.
#Where the Regulations and Compliance Department office is not satisfied that the application meets the requirements for the application, it shall reject the application and notify the applicant thereof in writing, stating the reasons for the rejection.
#The applicant is notified via a phone call or a letter when the certificate is ready to be collected.
#The time frame accumulatively for processing the application is usually thirty (30) days.
#A coffee miller license shall be subject to such terms and conditions as the board deems fit to impose in each case, and such terms and conditions or requirements shall be endorsed on the permit/License.
 
:'''NOTE''': All renewal applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.
 

==Required Documents==
*Duly Complete and signed [https://infotradekenya.go.ke/media/application%20for%20milling%20licence.jpg Application for a Coffee Miller License Form]
*Copy of current/expired coffee miler license.
*A certified copy of the certificate of incorporation.
*A certified copy of the memorandum and articles of association.
*Names of company directors, individual National ID/Passport No, Pin Numbers, and certificate of good conduct.
*Names and addresses of two business referees.
*Compliance with Statutory requirements, including but not limited to, NEMA certificate Safety & Occupational Health Certificate and Local Authority Business Permit.
*A certified copy of a comprehensive insurance cover from a reputable firm proportionate to the volume of coffee handled as per insurance valuation.
*Compliance with minimum specifications as required by the Kenya Bureau of Standards
*Proof of engaging services of a coffee liquorer registered by the Directorate.
*Undertaking to furnish the Directorate with monthly stock returns.
*Copy of pulping station license ( for grower millers)
*Copy Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company and Directors. ( for commercial millers)
*Audited book if accounts and returns of the current year.
*Any other requirements that may be prescribed by the Directorate from time to time.
 
 
==Office Locations & Contacts==
'''Coffee Directorate - Head Office''' 
Address: 10th Floor, Coffee Plaza Bldg 
Exchange Lane off Haile Selassie Avenue 
P.O Box 30566-00100, NAIROBI, KENYA 
Telephone: (+254) 020-3342717, 0710670026, 0782411804, 0788-494579 
Email: directorcoffee@afa.go.ke / infocoffee@afa.go.ke 
[http://coffee.agricultureauthority.go.ke/index.php/contact-us Coffee Directorate Office Location & Contact Details]. 
 
'''Agriculture and Food Authority (AFA) - Head Office''' 
Address: Tea House; Naivasha Road, off Ngong Road 
P.O Box 37962 - 00100, Nairobi 
Cell Phone: +254-722200556/734600944 
Wireless: +254 - 020 - 2536869/2536886 
E-Mail: info@afa.go.ke 
[https://www.agricultureauthority.go.ke/index.php/en/ Agriculture and Food Authority Website] 
 
'''Nairobi Coffee Exchange - Head Office''' 
Address: Wakulima House, 2nd floor Haile Selassie Avenue 
P.O. Box 36886 -00200 Nairobi, 
Kenya 
Tel: +254733 222 223 
Email: nce@nairobicoffeeexchange.co.ke 
[https://www.nairobicoffeeexchange.co.ke/ Nairobi Coffee Exchange Website] 
 
'''Agriculture and Food Authority – Integrated Management Information System (AFA IMIS)''': [https://imis.afa.go.ke/afa/ Link] 
 
==Eligibility==
*Any person, cooperative society, group, or company registered as a coffee miller and holds a valid/expired Coffee Miller License is eligible to apply.
 
 
==Fees==
'''The following fees are applicable;''' 
*Late Application penalty fees of Ksh.1,000 (Non-refundable)
*License fees US$ 1000.00, or it equivalent in Kshs. (paid annually)
 
 
==Validity==
*The license is valid for one (01) year unless suspended, revoked, or cancelled by the Authority.
*The license expires on the 30th June of every year and should be renewed, not later than thirty (30) days of the current license. Late application shall attract a penalty fee.
 
 
==Documents to Use==
[https://infotradekenya.go.ke/media/application%20for%20milling%20licence.jpg Application for a Coffee Miller License Form] 
 
==Sample Documents==
Please attach sample completed documents that would help other people.
 
 
==Processing Time==
*The time frame accumulative for processing the application is usually thirty (30) days.
 
 
==Related Videos==
Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.
 
 
==Instructions==
'''OBLIGATION OF MILLING LICENSEE''' : A cooperative society or other entity delivers parchment coffee or buning to a mill for further processing at a fee and grants the, licensee the authority to mill and deliver the coffee to a warehouse accredited by the Exchange and expressly stated in the contract to be the warehouse for the grower’s coffee: 
*There shall be a service contract between the parties, a copy of which shall be forwarded to the Authority.
*The cost of the service shall be agreed in terms of Kenya Shillings for every kilogram of processed parchment or buni at the beginning of each year and the same shall be paid by the grower upon sale of the coffee.
*The licensee shall publish the tariffs that are approved by the Authority and shall not charge the grower more than the approved amounts.
*The licensee shall be accountable to the grower for the coffee received and shall acknowledge receipt of the same from the grower or his authorized agent by endorsing the movement permit, confirming whether the volume, the grading, and the owner of the coffee is as indicated in the permit and by issuing an identifying outturn number for the coffee so delivered.
*The miller shall issue goods received note (GRN) to the grower or his authorized agent and transmit data of the same to a central database operated and maintained by the licensee.
*The licensee shall take the agreed sample of the parchment and distribute it between the grower and the regulator and retain a portion thereof.
*The licensee shall, if it has not done so, digitize its weighing scales and its grading equipment to ensure precision and protect against loss of coffee volume.
*In the event of bulking, the licensee shall indicate the minimum millable lot in the contract, inform the grower and receive the grower’s consent to bulk his coffee with the coffee of others, file a log, and share with the owners of the coffees being bulked, stating their names, volume, and quantities of the batches being bulked and provide each person in the bulk a copy of the sales receipt indicating the distribution of the value of the same upon sale.
*The licensee shall provide a statement on milling losses and sweepings, stating the range of expected milling loss for every parchment type and buni as approved by the Authority,, provide a target milling loss per delivery on analysis of the sample, and grant the grower the right of advance adequate notification of the time and date of the milling of the grower’s coffee to enable the grower to be present at the milling.
*The licensee shall submit monthly milling returns to the Authority.
*The licensee shall ensure the coffee against loss and damage during milling and storage including insurance against theft by servant and shall install CCTV and retain the CCTV files for the entire season and adhere to the security guidelines that may be set by the Authority.
*The licensee shall not, in any event, lend money or make any advances or any other support to the grower.
*The licensee’s liquorers shall take out and maintain professional indemnity insurance covers.
*The licensee shall file copies of the movement permit returns duly endorsed by the accredited warehouseman, upon delivery of the milled coffee to the warehouse.
*The licensee shall provide copies of warehouse receipts to the grower and ensure that auditors have verified that movement permits were endorsed by the licensed warehouseman.
*The licensee shall in consultation with the Exchange prepare a catalog for the coffee to be offered for sale at the Exchange.

 
 

==Required Information==
*Name of the applicant (individual / Organization)
*Contact Details (Address (Postal/email)/ Telephone)
*current/expired coffee miller license
*Physical location
*L.R. Number (title deed number)
*Milling capacity (in tonnage)
*License category (Estate / Co-operative Society)
*Milling category applying for (Grower-miller/ Commercial-miller)
*Declaration by the applicant
 
 
==Need for the Document==
*A Coffee miller license authorizes the holder to erect/operate a coffee milling plant.
*No person can carry out business as a coffee miller unless he has a valid Coffee Miller License. Therefore one needs to renew their license to continue with operations.
 
 
==Information which might help==
'''Suspend Or Cancel The Milling License''' 
*The Authority may vary, suspend or cancel the milling license issued if the holder fails to abide by the terms and conditions of the license.
*The millers shall submit their milling returns to the Authority on a monthly basis.
*A milling license may be suspended where a licensee, without any good reason acceptable to the Authority, continues to default in submitting returns.
 
 
==Other uses of the Document/Certificate==
Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.
 
 
==External Links==
[https://infotradekenya.go.ke/procedure/63/52/step/634?l=en Apply for coffee miller's license process] 
[http://kenyalaw.org/kl/fileadmin/pdfdownloads/Acts/CoffeeActCap333.pdf Kenya Coffee Act] 
 
==Others==
*In Kenya No person shall, for commercial purposes of buy, sell, pulp, mill, warehouse, export, or otherwise deal in or transact any business in coffee unless he holds a current license issued by the Authority or the respective County Government for that purpose.
*a coffee grower’s milling license authorizing the holder, being a co-operative society or other legal entity comprising growers, to a pulp, mill, market, or roast coffee; (
*a commercial miller’s license authorizing the holder to conduct the business of milling coffee at a fee.
*The milling of coffee may be carried out by-
**A coffee grower or grower’s co-operative society, under a coffee grower’s milling license, or
**A commercial miller under a commercial miller’s license.
*Coffee milling shall only be conducted at premises that are specified as such in the register maintained by the Authority.
*A miller shall ensure that the grower or grower’s representative is notified and is present during the milling process.
*A commercial coffee miller shall take out insurance cover against fire, theft, and other risks for all coffee delivered for milling and for milled coffee which has not yet been handed over for marketing.
*Every miller shall account for mill spillage or sweepings and all other coffee by-products to the Authority and the growers at such intervals and in such format as may be prescribed by the Authority.
*The Authority shall from time to time prescribe the maximum proportion of milling losses allowable per parchment type and publicize the information in such a manner as to be easily accessible to the grower.
*A grower who mills his own coffee shall ensure production and delivery records are submitted to the Authority.
*For purposes of direct sales, a miller shall categorize and bulk coffee to meet specific market requirements as instructed by the grower and in the best interest of the grower.
 

[[Category:Kenya]]

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