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Egypt - Apply for a Company Tax Clearance Certificate

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Contents

Introduction

A tax clearance certificate is a document that is issued by the Commissioner General of the Egyptian Tax Authority (ETA) to a person liable to pay tax under any of the Acts administered by the Egyptian Revenue Authority. The certificate is issued upon request to a person whose tax affairs are up-to-date or has made satisfactory tax compliance arrangements with ERA.


The requirement to produce a Tax Clearance Certificate usually arises in the context of a person seeking goverment money (e.g. Government contracts, grants) or obtaining licenses (e.g. excise license, road transport licence) but can also arise in other cases (e.g. the Standards in Public Office Act, 2001 applied tax clearance requirements to persons elected to the Dail or State, judicial appointees and senior office appointees). Apart from situations where a person is legally required to produce a Tax Clearance Certificate, Revenue is also prepared to issue a Certificate to any customer whose tax affairs are in order.

Eligibility

Anyone who carries out a taxable transaction is eligible to register for Tax clearance certificate.

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Instructions

1.Registering a Company tax Clearance should be done within the limited period of time in a given period of time;

2.An applicant must ensure that he / she is registered at the Egyptian Revenue Authority (ERA)and that he she has a Tax Identification Number (TIN);

3.Registration is done at at a cost charge

4.An applicant must ensure that his / her Taxpayer Identification Number (TIN) appears on all Tax invoices, and on all returns and official communications with the Authority.

5.Always be keen with the deadline for registering tax returns.

6.In cases of any changes after registration of a tax, always notify the authority in writing;

7.Whenever a taxable transaction carried out ensure that a tax invoice is issued to the person who receives the goods or services;

8.All payments are made in partnering banks;

9.Ensure that payment is made before the given period expires

Required Information

1. The full name and other relevant details of the registered person / applicant;

2.Tax Identification Number (TIN);

3.Period of submission of returns;

4.Amount of taxable income;

5.Amount of tax income to be registered;

Procedure

Step 1. Register your Company.

The first step is to get in touch with Egyptian Tax Authority (ETA) and register your company. The Egyptian Tax Authority (ETA) usually maintain offices in almost every local government area. So, if your office is located in Cairo, you will have to register with the Cairo Office.

After registration, your company will be given a Tax Identification Number (TIN). Your TIN will be used for every tax related transaction you do like VAT and WHT. It is however not to be used for your state related taxes. This should be your last direct contact.

Step 2. Hire a Consultant.

At this point if Possible you should hire a tax consultant or do it by by yourself, . However, the next steps guide you with what the processes will be.

Step 3. incorporate your Company.

You should incorporate your company through a tax consultant and to begin commencement of the business, A company may be incorporated but yet to commence business. Incorporation simply means you have registered your company with the corporate affairs commission. Commencement means the date you started using the company you registered for business. Then open up a bank account that shows inflow and outflow of money.

Step 4. Provide Audited books of Accounts.

If your company commenced business for a period of time then you will be asked by your consultant to provide an audited Financial Statement (FS) or Statement of Affairs. An FS is a document that contains the financial state and performance of your business for the period under consideration. It includes things like your Balance Sheet and Profit and loss account.

Step 5. Include an estimated computation Tax payable statement.

Once the Financial Statement is prepared and signed by the representative of the company and the auditors, hand it over to your consultant. The Financial Statement for a company in operation also includes your estimated tax payable. Your estimated tax payable is the amount of tax you are telling the Egyptian Tax Authority (ETA) that you are liable to pay. However, this is not usually acceptable by the authorities as they often make their own computation. But you should do yours and make it as conservative as possible.

Step 6. Fill the Tax clearance forms.

Your consultant will give you several forms to fill. You will be guided as you fill the forms. However, it is important that you read through the forms as most of the information you reveal in it are confidential and so you will not want to give out something that might implicate you because it is wrong.

You will also be told to provide copies of your letter head. These copies are used for correspondences with the tax authority which will typically include your application for tax clearance certificate. You will also need to give your consultant your Certificate of Incorporation and Memorandum and Articles of Association (often called MEMAT). You will also give the tax consultant a copy of the personal tax clearance certificate of your MD or/and any Director which you will obtain from the inland revenue service.

Step 7. Submit the relevant Documents.

Your tax consultant will then submit your documents with the Egyptian Tax Authority (ETA). The role of the tax consultant is very critical as their handling of your case with the authorities usually determines if the tax officials will accept your figures and give you a certificate on time.

In a situation where the account you prepared is not acceptable to the authorities they can by law use a Best of Judgement (BOJ) decision to compute the amount of tax you should pay. This is often a drastic and unfavourable scenario for the tax payer. However it can be minimized or all together avoided.

Step 8. Payment for the Certificate and be issued with the company Tax Clearance Certificate

You will be given a Tax Clearance Certificate that is signed by an Inspector of Taxes. The tax clearance certificate is usually for the 3 years preceding your application. So, you will be given a certificate reflecting the years in the following sequence for example 2010, 2009, and 2008.

The cost of a tax consultant differ for small businesses. However, the can fall between EGP5,000k to EGP10,000 depending on the peculiarity of your area.

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Required Documents

  • Tax Identification certificate;
  • Proof of income;
  • Business registration certificate;
  • Articles and Memorandum of Association

Fees

Usually the fees range from EGP5,000 to EGP10,000

Validity

The certificate is valid for 3 years

Documents to Use

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Sample Documents

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Processing Time

If all the document are submitted on time it takes 7 working days to process the Tax Clearance certificate.

Office Locations & Contacts

Ministry of Finance

Mr. Hany Kadry img

Address Nasr City

Phone no. 23428886 - 23428010 - 23428830

Fax 26861680 - 2686181

Fax: ++2(0)2 26861861

Email Address: mofinance@idsc1.gov.eg

E-mail finance@mof.gov.eg


Website http://www.mof.gov.eg


Egyptian Tax Authority

Website: www.eta.gov.eg/English

Ministry of Finance

Ministry of Finance Towers, Nasr City.

Extension of Ramsis Street,

Abbassiya, Cairo

Tel: +20 2 2342 8886; +20 2 2342 8010; +20 2 2342 8032; +20 2 2342 8830; +20 2 2342 8840

Email: finance@mof.gov.eg

Website: http://www.mof.gov.eg/english

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Video

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

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