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Burundi - Register a Death

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Contents

Introduction

When someone dies a tremendous amount of confusion occurs concerning the deceased. The steps listed in this procedure will help you prepare for a rigorous entry process into death moments of the mourning periods. The reality is that without careful planning, death can become complicated and eclipse the mourning period. Grief turns to anxiety when the person that can answer simple questions - the where, why, how and what - are no longer around to help.

When death occurs, it’s the duty of nearest A Doctor, adult relatives or friends either present at the death, living in the same area with the deceased housemate, inmate of the house, or any person taking charge of burial to report death to the registrar within thirty [30] days. A registrar only registers death after sixty (60) days from the date of the death upon payment of the prescribed fee, after making inquiry and after approving correctness of the particulars tendered for registration.

Registration of death after a year from the date of the death is only done with the written authority indicating satisfaction of correctness particulars tendered for registration from the Registrar of Births and Deaths and upon payment of the prescribed fee. There are two primary options regarding the disposition of remains for a person who has died in Burundi:

1St option is burial in Burundi or shipment back to the foreign country. Cremation is only provided by the local Hindu community, but not to U.S. standards.

Maximum period Before Burial of Remains: Remains are required to be interred, placed in mortuary cold storage, or placed in a hermetically sealed casket within 24 hours after death.

If none of these options are possible, the remains will be interred locally after 24 hours.

  • Remains may be held in cold storage for approximately two weeks.
  • If the remains are to be transported out of Burundi, the Embassy will assist the deceased's representative to obtain a zinc-lined box for repatriation. Generally, the deceased is placed in a basic wood casket, which is then placed in a zinc-lined air tray conforming to standards for international repatriation.

Eligibility

Any death in Burundi is eligible to be registered.

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Instructions

  • In the planning remember to prepare all official documents accompanying remains to the foreign country should be authenticated, translated, and notarized.
  • A complete set of supporting documents must be prepared along with the final Official Report of Death (OF-180) for the next of kin and any other federal agencies of insurance.

Required Information

  1. Details of the deceased;
  2. Date of Death;
  3. Cause of death;
  4. Place of death ;
  5. Sex, Age and marital status;
  6. Nationality;
  7. Details of person registering death;
  8. Place of burial.

Procedure

When death occurs the first thing to do is get a Burial Permit from the authorized person for instance when it occurs.

  • In health centers, dispensaries and hospitals ensure that you obtain a Burial Permit from there; and At home report death to Village Executive Officer or the District Registrar of Birth and Deaths and be given a burial permit.
  • Take the Burial permit to District Registrar of Birth and Deaths of District within which the death occurred.
  • Make necessary payment for a Death Certificate; and
  • Then the certificate shall be issued.
  • In cases of late registration of deaths (after thirty [30] days) an applicant has to:-
    • Obtain and fill accurately Form 180;
    • Attach supporting documents to prove death and passport size photograph of the Applicant.
    • Pay appropriate fee; and
    • Submit application and wait for issuance of death certificate (advised by authorized officer)
  • After obtaining the death certificate proceed with its Certification by making copies and submit them to be certified. And make sure payment for certifying is made;
  • In cases of any mistakes made, a request for correction can be submitted.
  • A Write request, attach certificated to be correct and other supporting documents and make necessary payment which is after application is accepted.


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Required Documents

To export human remains, the following documents are required by Burundian authorities:

  • A doctor's death certificate (certificat de décès) signed and stamped by an attending physician that includes a simple statement certifying name, date, and place of birth of the deceased, date and place of death, and cause of death.
  • An official death certificate (acte de décès) obtained from the local Burundian civil office in the area where the death occurred.
  • An official statement of placement of remains in casket "Cérémonie de mise en bière" which consists of verifying that only the body is placed into the coffin prior to shipment. This must be done by in the presence of official from the government of Burundi .
  • Several official documents will need to be prepared.

Fees

  • Charges shown are based on the exchange rate of USD 1.00=1540 Burundian francs as of December 2013. All fees are approximate and subject to change.
  • Fees including collection and transportation of remains, locally made casket, administrative fees, and cost of plot in public cemetery are around $2000.
  • The cost of the coffin varies from $250-1200. The primary graveyard option is Mpanda Cemetary which is just outside of Bujumbura near the international airport.
  • Approx. $500 including DHL shipping costs. Please visit www.dhl.com for exact weight-based costs and to arrange shipment from the Bujumbura office.
  • Approx. $2000 USD+ the estimate for embalming costs takes into consideration the need to bring in a mortuary specialist from a neighboring country.
  • Medical reports is Approximately $10. USD


The shipment cost is determined by the airline after the remains are accepted for shipment using a special cargo rate.

  • The approximate weight of a casket prepared for shipment is 200 kilos for an adult and 100 kilos for a child. From Bujumbura, the least expensive and most efficient method of shipment is via SN Brussels (twice weekly flights) to Brussels and on to any other foreign country. port of entry.
  • Fees include the collection and transportation of remains, administrative and doctor's fees, and casket acceptable to international air carrier.
  • Add to this the estimated airfreight charges listed below, assuming transport Bujumbura-Brussels- Port of Entry:

Per Kilo Est. for 200 Kilos + tax

New York $15.25 USD $3,410 USD

Chicago $15.47 USD $3,454 USD

Families should expect the total fees for repatriation of non-cremated remains to be approximately $8,000-$13,000.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Processing takes less than 30 days

Office Locations & Contacts

Office to Contact

Vital Statistics Records

Birth, Death and Divorce Records

Office to Contact

Officier de l'Etat

Mairie de Bujumbra

B.P. 1790

Bujumbra, Burundi

GN 00312.072 -

Burundi - Vital Statistics Records Avenue des Etats-Unis

B.P. 34, 1720 Bujumbura, Burundi

Tel: (257) 22-34-54

Fax: (257) 22-29-26

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Video

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Information which might help

The national hospital has limited mortuary space. The morgue currently has space for cover a limited number of individuals in cold storage. Fees: A deposit of $14.00 USD and $5.00 USD per day.

  • Embalming: There are no embalming facilities available in Burundi. In the past, the Embassy has coordinated for an embalmer to come from Kigali or Kampala.
  • Mortuary specialists from Victoria Funeral Service in Kampala and Rwanda Funeral Services in Kigali may be able to embalm individuals who have died in Burundi. The embalming procedures are not to U.S. standards and involve only injection of a formalin solution into the deceased for preservation.

The nearest established embalming facilities with U.S. Standards are located in Nairobi and Johannesburg.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

https://secure.ssa.gov/poms.nsf/lnx/0200312072

http://travel.state.gov/content/visas/english/fees/reciprocity-by-country/BY.html

http://www.irinnews.org/report/95111/burundi-birth-registration-campaign-targets-tens-of-thousands

http://burundi.usembassy.gov/death-citizen.html

Others

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