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Burundi - Register a Civil society

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Contents

Introduction

Civil society organizations are referred to as non-profit organizations which are defined as organizations that do not engage in commercial or industrial activities and whose main purpose is not to provide its members with a material or monetary benefit.

In most cases activities of these organizations are carried out for purposes of increasing the value of an organization’s assets in order for it to accomplish its goals in a better way.

The most common civil society organizations in Burundi are:

1.the economic development and self-development organizations;

2.groups like religious association, research and formation organizations, solidarity organizations and associations that help the most vulnerable; and

3.civil rights organizations, culture and sports organizations, humanitarian associations; special Interest groups; human rights associations; environment organizations; youth associations; women ‘s organizations; the media and press freedom associations; and non-classified organizations.

Registration of civil society organization is in the country is done by the Ministry of Home Affairs, in Bujumbura.


Eligibility

A Non Government Organization set up with no purposes of making profits with a minimum of five (5) members.

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Instructions

1.Civil society must meet the number of minimum members required;

2.Members should be eighteen (18) years and above;

3.Applicants must ensure that the organization’s laws are drawn up by a notary;

4.Organization’s laws must be drawn up in the form of an authentic instrument;

5.An organization must have a board representing organization;

6.Legal personality can only be acquired through the designed process that protects the rights and interests of associates and third parties;


Required Information

1.Name of the organization;

2.Contact and physical address of organization;

3.Objectives of the organization;

4.Names of initial founder members;

5.Nationality of each member;

6.Laws of the organizations;

7.Details of organization representatives (board members);

8.Details of origin of its resources;

9.Proposed activities of the organization;

Procedure

1.The applicant should start by contacting a legal person (lawyer / notary / attorney) who will assist in the registration process;

2.Together with the contracted legal person, the applicant then goes to the Ministry of home affairs to find out what is required to be registered as a civil society organization;

3.Thereafter, prepare all the documents that are required to successfully register. In this case, ensure that the documents that are not in French are translated and certified as true copies by authorized persons;

4.Through the legal representative, submit application for registration together with all the documents prepared above to the Ministry of home affairs;

5.When documents are submitted, they are reviewed, assessed and decision is made to either grant a civil society legal personality or not;

6.When documents are approved, the organization must be declared by being published in the Official Gazette of Burundi know as Bulletin Officiel du Burundi – BOB;

7.If no objection is received, the organization is registered and issued with a certificate of regiatration;


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Required Documents

1.Identification documents of members

2.Copy of byelaws of the civil society organization

3.Passport photographs of directors

4.Copy of organization’s laws;

5.A list of the founding members and their nationalities;

6.Notarized minutes of the first general meeting;

7.List of officers appointed to represent the organization (board members);

8.Police records of all founding members;

9.Certificate of good conduct, character, and moral standards;


Fees

Fees paid varies basing on the legal person used

Validity

As long as organization does not act contrary to the laws of the country.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Office Locations & Contacts

Ministry of the Interior & Public Security

Rue de ici 75, Bujumbura, Burundi. BP 05

Telephone No.: +257 7812 2121

Fax: +257 78 12 1111

E-mail: interiorminister@burundi.bi


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Video

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Information which might help

Applicants must note that:

1.After registration, civil society organizations are required to report to the interior minister every year. The report submitted must contain:

  • A detailed assessment and a summary report of activities of the organization performed in an ended year,
  • Any changes to membership and decision-making bodies,
  • Details of the organization’s bank accounts, and
  • The list of properties they own or hold under other arrangements.

2.The interior minister may request for additional information or any other documents relating to the organization if found necessary and in this case an organization must provided the requested information or documents within a period not more than one month.

Other uses of the Document/Certificate

1.Civil society organizations represent society / target groups in society;

2.They help in meeting social and economic needs of their members;

3.Through their activities a variety of services are provided to society;

4.They provide employment to society


External Links

http://www.wmd.org/projects/defending-civil-society/country-reports/burundi-2011-en

http://www.icnl.org/research/trends/trends3-3.html

http://www.globalrights.org/burundi

http://sites.tufts.edu/jha/files/2011/04/a173.pdf

http://www.amnesty.org/en/for-media/press-releases/burundi-reverse-ban-civil-society-group-20091125

Others

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