Countries > Australia > New South Wales


New South Wales - Obtain a Death Certificate

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Contents

Introduction

A NSW Standard Death Certificate is the official certified copy of registration data held by the NSW Registry. If the death occurred 30 years ago or more, this is called a Family History Death Certificate. If the death occurred in another state or territory of Australia, please contact the relevant Registry Office.

Eligibility

  • Before completing a Death Certificate application form you need to first check if you can apply for it. In NSW, Death Certificates are available to:
    • The next of kin named on the death certificate, i.e. spouse (married/defacto), parent or child of the deceased
    • The funeral director (within two months of the registration of death)
    • Solicitor acting for next of kin or Estate
    • Executor of the Estate
  • If you are a relative not listed on the certificate, the certificate can be issued to you if the deceased has no spouse, children or parents still alive.
  • If you are not named on the Death Certificate, you must satisfy one of the following conditions:
    • Provide written authority and at least 3 forms of identification from the person providing the authority, plus your own identification.
    • Show a document establishing custody or guardianship of the deceased.
    • Show Power of Attorney for one of the person's named on the death certificate.

Solicitors Applying For a Certificate

  • Where solicitors apply for certificates on behalf of clients, they must provide:
    • a letter on company letterhead stating the reason required ("legal" is not sufficient; a specific reason is needed i.e. Probate, Estate Administration, etc), together with the name of the client for whom the solicitor is acting.
    • The letter must be accompanied by:
      • a completed application form, and
      • a certified* copy of your Law Society ID Card or Practising Certificate.
  • Solicitor's name must be written in the Applicant's Details section. Payment must be made with a company or trust cheque, or company credit card.

Note: *Photocopies must be certified as true copies of the original by a qualified witness (e.g. Justice of the Peace; notary public; legal practitioner with current practising certificate; person authorised to administer an oath under Section 26 of the Oaths Act 1900).

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Instructions

  • All deaths that occurred in NSW must be registered with NSW registry.
  • The Registry can only produce a Death Certificate if the death has been registered. Details of the death must have been lodged at the Registry for them to be recorded.
  • Funeral directors are usually responsible for registering the death within 7 days of the burial or cremation.
  • All Death Certificate applications must be accompanied by at least 3 forms of identification. This ensures your privacy is maintained and that information is only released to those who are entitled to it.

Required Information

Applicant details

  • Full Name
  • Contact address
  • Your Relationship to Deceased
  • Reason Certificate is Required
  • Home phone number
  • Contact phone number

Details of Deceased

  • Surname and first names
  • Sex
  • Date of death and date of birth
  • Place of death
  • Usual address of the deceased
  • Usual occupation during working life
  • Marriage particulars (place, age, full name of spouse)
  • All children of the deceased (names and ages)
  • Full name of both parents (including mother's maiden name)
  • Burial details


Procedure

  • Obtain an Application for a Death Certificate. Applications are available on the New South Wales, Registry of Births, Deaths & Marriages website, or at the office.
  • Complete the application.
  • Incomplete applications cause delays and may be returned, or refused. Please ensure you read and understand all of the information before submitting your application.
  • Attach photocopies of your identification — certified by a qualified witness as true copies of the original. A qualified witness is a: Justice of the Peace; notary public; legal practitioner with current practising certificate; and/or a person authorised to administer an oath under Section 26 of the Oaths Act 1900.
  • Pay for the death certificate.
  • Submit the completed application, payment and identification by mail.
NSW Registry of Births Deaths & Marriages
GPO Box 30
SYDNEY NSW 2001

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Required Documents

  • To protect your privacy, the Registry requires proof of your identity. All certificate applications must be accompanied by identification.
    • If you are the person named on the certificate, or a parent of the person named on the certificate, the birth certificate can be issued to you.
  • If you DO meet the above criteria, please provide:
    • Three (3) forms of your own identification (see below).
  • If you DON'T meet the above criteria, please provide:
    • A letter giving permission from the person named on the certificate or their parent. Include their address, daytime telephone number and signature.
    • Three (3) forms of identification from the person giving permission (see below).
    • Three (3) forms of your own identification (see below).

Identification

  • Please provide at least three (3) forms of identification, one of each from Categories 1, 2 and 3. If you are unable to provide identification from Categories 1 and 2, you must still provide at least three (3) forms of identification. At least two (2) of these must be from Category 3.
  • All documents except foreign passports must be current.
  • Photocopies must be must be certified as true copies of the original by a Qualified Witness* (e.g. Justice of the Peace; Notary Public; Legal Practitioner with current Practising Certificate; person authorised to administer an Oath under S.26 of the Oaths Act 1900).

Category 1

  • If born in Australia:
    • An Australian Birth Certificate
  • Record of immigration status:
    • Citizenship Certificate
    • New Zealand Citizenship Certificate together with passport
    • New Zealand Birth Certificate

Category 2

  • Australian Driver's Licence
  • Australian Passport
  • Firearms Licence
  • Foreign Passport

Category 3

  • Medicare Card
  • Credit or Debit Card
  • Centrelink or Department of Veterans Affairs Card
  • Security/Crowd Control Licence
  • Tertiary Education Institution ID Card

Category 4

  • Recent utility account with current residential address

Fees

  • Standard Death certificate
    • Standard: $48.00
    • Urgent: $71.00
  • Additional search – 10 years or part thereof: $40.00 (Standard)
  • Family History Certificate - Deaths 30 years or more after the event
    • With registration number: $31.00 (Standard), $54.00 (urgent)
    • Without registration number: $40.00 (Standard), $63.00 (urgent)
    • Additional search – 10 years or part thereof: $40.00 (Standard)
  • Check or money order made payable to the "NSW Registry of Births Deaths & Marriages."

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.    

Sample Documents

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Processing Time

  • Turnaround times do not include time taken for postage delivery.
  • Turnaround times are subject to compliance with Registry requirements. Incomplete applications, with incorrect identification will incur delays.
  • Death Certificates - collecting from Registry office
    • Urgent – Same day
    • Non urgent – Next day
  • Death Certificates - time for postal applications
    • Urgent – 3 working days
    • Non urgent – 2 weeks

Office Locations & Contacts

Within Australia

The Registry's Call Centre is open
Monday to Friday (9.00am to 5.00pm).
Tel: 1300 655 236
TTY: (02) 9354 1371 (for the hearing impaired)

Regardless of where you are calling from in Australia, you will only be charged a local call.

Outside Australia

Tel: +61 (2) 9354 1370 (call charges will apply)

Email (A Customer Service Officer will respond to your inquiry.) http://www.bdm.nsw.gov.au/emailUs.htm

Registry Office Locations — visit an office in person. Sydney (http://www.bdm.nsw.gov.au/sydney.htm)

Postal Address
NSW Registry of Births Deaths & Marriages
GPO Box 30
SYDNEY NSW 2001
Physical Address
35 Regent Street
Chippendale
SYDNEY NSW 2008
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Telephone: 1300 655 236

Location: The Sydney office is located on Regent Street, between Lee Street and Broadway. The Registry is closer to Lee Street.

Parramatta (http://www.bdm.nsw.gov.au/parramatta.htm)

Physical Address
Justice Precinct Offices
160 Marsden Street
Parramatta NSW 2150
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Telephone: 1300 655 236

Location: The Parramatta office is located on the Ground Floor of the Parramatta Justice Precinct, on the corner of George, Marsden and O'Connell Streets, Parramatta .

Wollongong (http://www.bdm.nsw.gov.au/wollongong.htm)

Physical Address
2/74 Kembla Street
Wollongong NSW 2500
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Telephone: 1300 655 236

Location: The Wollongong office is located on Kembla Street, between Crown and Market Streets

Newcastle (http://www.bdm.nsw.gov.au/newcastle.htm)

Physical Address
95 Tudor Street
HAMILTON NSW 2303
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Telephone: 1300 655 236
TTY: (02) 9354 1371

Location: The Registry is located on the ground floor of The Boulevarde, on the corner of Beaumont and Tudor Streets, Hamilton.


Operating Hours Registry Office Operating Hours

Sydney
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Parramatta
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Wollongong
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm
Newcastle
Office Hours: Monday to Friday, 8.00am to 4.30pm
Call Centre Hours: Monday to Friday, 9.00am to 5.00pm

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Video

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

New South Wales Government – Registry of Births, Deaths and Marriages – Attorney General and Justice – Death Certificate http://www.bdm.nsw.gov.au/deaths/deathCertificates.htm Registry Offices in Australia. http://www.bdm.nsw.gov.au/links/links.htm

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